Transcript of "Creating Teams (Facilitators Guide)"
Bonner Fall Directors’ Meeting Kanuga Conference Center • Hendersonville, NC • November 11 to 14, 2012 Charette Facilitator’s Guide Introduction • Thank you for agreeing to be a facilitator for a charettes, a longer working session, at the meeting. The purpose of these sessions are to promote peer exchange and provide structured time for our work in building and managing high-quality Bonner Programs. We will do this by structuring working peer exchange and strategy sessions (called Charettes) on broad topics with choices within them. Topics include: • School year partnerships and positions • Summer positions and fellowships • Training, enrichment, and co-curricular activities • Faculty engagement and academic links • Program management and student successSession Title/Topic • The session that you are leading will focus on Site and Issue Teams. • The session’s co-faciliators are Neﬁsah Sallim, Mathew Johnson, Facilitators Anthony Siracusa, and Pat Donohue/Paula Figueroa. • The foundation staff member will help monitor the ﬂow of activities and time, especially to encourage interaction and sharing. We hope you can also. Description • In the past ﬁve years, many Bonner Programs have adapted school year positions around site and/or issue based teams. This charette will share models, successes, and challenges. Participants will be able to address the pros and cons and work to develop plans to integrate teams or move them to the next levels. • The session will take place November 12 from 10 am to 12 noon. • The session is 120 minutes; we suggest that the rough breakdown of time Date and time be: • 30 minutes - opening presentations by co-facilitators • 40 minutes - interactive work time (plus break) • 30 minutes - sharing of work, ideas, and strategies, so that participants reﬁne plans • 20 minutes - closing activities and wrap-up
Your Speciﬁc Plan• The outline below is intended to give you a structure for the session. Please use this as a basis for the time. We would like you to design the presentation (opening pieces) as well as interactive work. This work can stem from simple focused questions. See page three of this guide for a sample. You can put this on power-point slides; a template is also provided. Feel free to weave between presenting and work time, but try to keep the balance of activities. • Icebreaker (10 minutes): Campus teams will take the time to introduceOpening themselves and share the following; • Their names • Why they chose to attend this session? 30 minutes • What structure do they currently have? (Issue, Site, None) • Scemantics (5 minutes): We will kick off the session with an overview of content that shares the topic and context. • Campus Presentations (15 minutes): At this time we will invite three campus administrators to do 5 minute presentations each where they each share the pros/beneﬁts and cons/challenges of the site/issue teams • Rhodes College - Anthony Siracusa • The College of New Jersey - Paula Figurora-Vega • Siena College - Dr. Mathew Johnson • Here we will divide campus’ into three different groups, outlined below; • Developing an issue-based team Work Time • Developing a site-based team • Starting a new team • Work Time Part I (15 minutes): Co-facilitator’s will split up into the groups 40 minutes and serve as coaches. Caoches will lead a discussion in the group where participants will share; • Draw out their structures —what they have now and what they want to have and,Give 10 minute • Look at the common challenges and pose solutions.break in here. • Work Time Part II (15 minutes): Then, have campus teams break-out and on ﬂip chart paper; • Draw out the structure they what they want to have and, • Draft their own set of steps for implementation.Sharing • Once work-time is up, encourage campus teams to join the larger break- out group for sharing. This process will include questions or prompts to encourage sharing amongst the groups. Questions are outlined below, but30 minutes feel free to solicit questions from the participants, using facilitation tactics. Give each campus team 5 minutes to present to the group. Also allow for a short feedback session from the group. • Have schools share their proposed new structure. • Have schools share proposed solutions to some of their challenges. • Have schools report out on their next steps for implementation. Wrap • Have a way of drawing the session to a close, eliciting from the group the types of resources and support that would be helpful for them to execute plans and 20 minutes changes. You can do this by writing them on ﬂip chart papers.