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National Bonner AmeriCorps Community Partner Orientation.

National Bonner AmeriCorps Community Partner Orientation.

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  • 1. Bonner AmeriCorpsCommunity Partner Orientation 2011-2012 1
  • 2. AmeriCorps 101• AmeriCorps is a National Service Program ("Domestic Peace Corps") administered by the Corporation for National and Community Service.• AmeriCorps is a Service Program that has LOTS of regulations that MUST be followed by its Members and partner organizations.• AmeriCorps is Federally funded and Locally implemented.• AmeriCorps strengthens the communities in which its Members serve by meeting critical community needs.• AmeriCorps develops its Members by educating them about community and citizenship and by giving them the opportunity to serve and earn money towards education costs.• AmeriCorps Members complete a Term of Service.• A Term of Service is a commitment of hours to direct service and training.• Members receive an Education Award at the completion of their Term of Service; some also receive a living allowance or Federal work study funds. 2
  • 3. AmeriCorps History• 1990: President Bush signs the National and Community Service Act of 1990.• 1993: President Clinton signs the National and Community Service Trust Act of 1993, creating AmeriCorps and the Corporation for National and Community Service.• AmeriCorps serves over 2 million Americans each year through two main streams of service: ‣ AmeriCorps ‣ Senior Corps 3
  • 4. What is BonnerAmeriCorps? “Bonner AmeriCorps” refers to Bonner students being enrolled in AmeriCorps through slots administered by the Bonner Foundation. AmeriCorps members must comply with the AmeriCorps regulations and provisions during their term of service. 4
  • 5. AmeriCorps MemberBenefits: • Education Award • Student Loan Forbearance and Interest Accrual Benefits 5
  • 6. Background ChecksMembers undergo a comprehensive criminal history record check. Thesereports may not be released to your site as our criminal background checkrequirements may be different than yours. Campus staff have access tobackground check results and status.Please be sure to run the criminal history checks required to fulfill therequirements of your organization.You are also expected to ensure that Members are not left alone with persons of avulnerable population (i.e. youth under the age of 18, persons 60 years of age or older,or individuals who are either physically or intellectually disabled) until requiredcriminal history checks are completed. You must ensure that Members areaccompanied at all times by an authorized program official who has been cleared foraccess to vulnerable populations until Members’ criminal history checks arecompleted. 6
  • 7. What Can AmeriCorps Members Do?• Mentor Youth• Educate the Public about the Environment• Renovate and Rebuild Abandoned Homes• Recruit Volunteers• Bridge the Digital Divide• Assist the Homeless• Provide Support to People with Disabilities• Support Immigrants through a variety of Human & Educational Services 7
  • 8. Acceptable Service Fundraising Provisions1. AmeriCorps members can spend no more than 10% of their hours on fundraising activities.2. Members can raise resources to support projects related to their issue area/sites direct service activities. 3. Members cannot raise resources or funds for an organization’s general operating expenses or endowment.  4. Members cannot fundraise for their own living allowance.5. Members cannot write a grant application to any Federal agency including the Corporation for National and Community Service.6. Members cannot perform any fundraising where the beneficiaries are international. If the goods or funds collected will be sent to an international community, the fundraising time cannot be approved for AmeriCorps.  8
  • 9. What Can’t AmeriCorps Members Do?• Supervise other Members• Janitorial duties• Office work*• Answering phones*• Clerical work*• Manage paperwork or financial issues**These duties are only acceptable if they are asmall portion of achieving the Member’sservice goals: ex. volunteer recruitment. 9
  • 10. Prohibited ActivitiesThe following slides outline thecomprehensive list of the AmeriCorpsProhibited Activities. Members cannotengage in these activities as part of theirAmeriCorps service.These provisions appear in the AmeriCorpsMember Contract. 10
  • 11. Prohibited Activities (cont.)The list of Prohibited Activities is outlined on the following 4 slides: • Participating in efforts to influence legislation, including lobbying for your program; • Organizing a letter-writing campaign to Congress; • Engaging in partisan political activities, or other activities designed to influence the outcome of an election to any public office; • Participating in, or endorsing, events or activities that are likely to include advocacy for or against political parties, political platforms, political candidates, proposed legislation, or elected officials; • Printing politically charged articles in a Corporation-funded newsletter or discussion list; 11
  • 12. Prohibited Activities(cont.) • Taking part in political demonstrations or rallies; • Engaging in any efforts to influence legislation, including state or local ballot initiatives; • Voter registration drives; • Organizing or participating in protests, petitions, boycotts, or strikes; • Assisting or deterring union organizing; • Impairing existing contracts or collective bargaining agreements; 12
  • 13. Prohibited Activities(cont.) • Religious activities, including engaging in religious instruction; conducting worship services; providing instruction as part of a Program that includes mandatory religious instruction or worship; constructing, operating, or maintaining facilities primarily or inherently devoted to religious instruction or worship; engaging in any form of religious proselytization; • Activities that pose a significant safety risk to participants; • Assignments that displace employees; • Placement of Members into internships with for- profit businesses as part of the education and training component of the program; • Providing assistance to a business organized for-profit; 13
  • 14. Prohibited Activities(cont.) • Raising funds for an AmeriCorps stipend; • Raising funds for an organization’s operating expenses or endowment; • Writing grant applications for AmeriCorps funding or for any other funding provided by the Corporation for National and Community Service; • Writing grant applications for funding provided by any other federal agencies; • Administrative work, unless it benefits the Members’ approved direct service activities; and • Providing abortion services or referrals for receipt of such services. 14
  • 15. Prohibited Activities (review)Please remember that AmeriCorps members cannot engage in: • Activities that pose a significant risk to AmeriCorps members or others; • Internships with a for-profit business as a part of the education and training component of the program; • Assignments that displace employees; • Medical research; • Part-time work at the service site; • Activities (service or trainings) performed internationally;  • Activities performed that serve or educate about individuals residing outside the US and US territories; and  • Any of the AmeriCorps Prohibited Activities.   15
  • 16. Personnel PoliciesBonner AmeriCorps Policies: 1. Rules of Conduct 2. Suspension 3. Grievance Procedures 4. Notice of Nondiscrimination 5. Reasonable Accommodation 6. Drug-Free Workplace 7. Confidentiality 8. Informed Consent 16
  • 17. Personnel Policies 1. Rules of ConductAt no time as a part of their service may an AmeriCorpsmember: • Engage in any activity that is illegal under local, state or federal law. • Engage in activities that pose a significant safety risk to others. • Engage in any AmeriCorps Prohibited Activities. • Dedicate more than 10% of their total service hours to fundraising efforts.  • Dedicate more than 20% of their total service hours to training and enrichment activities. 17
  • 18. Personnel Policies 2. Suspension• The Program may suspend the Member’s term of service for the following reasons: 1. Compelling personal circumstances (e.g. illness) 2. A violation of the Rules of Conduct. 3. During the term of service the Member has been charged with a violent felony or the possession, sale or distribution of a controlled substance.• During the suspension from service, the Member will not receive credit for service hours or benefits. The Member may resume his or her term of service once the circumstances supporting the suspension have been resolved. 18
  • 19. Personnel Policies 3. Grievance Procedures In the event that informal efforts to resolve disputes are unsuccessful, AmeriCorps members, labor unions, and other interested individuals may seek resolution through the following grievance procedures. These procedures are intended to apply to service-related issues, such as assignments, evaluations, suspensions, or release for cause, as well as issues related to non-selection of members, and displacement of employees, or duplication of activities by AmeriCorps members. 19
  • 20. Personnel Policies 4. Notice of NondiscriminationIt is against the law for organizations that receive Federal financialassistance from the Corporation for National and CommunityService to discriminate on the basis of race, color, national origin,sex, sexual orientation, religion, age, disability, political affiliation,marital or parental status, military service, or religious, community orsocial affiliations.Participation in AmeriCorps is based on merit and equal opportunityfor all, without regard to factors such as race, color, national origin,sex, sexual orientation, religion, age, disability, political affiliation,marital or parental status, military service, or religious, community orsocial affiliations. 20
  • 21. Personnel Policies 5. Reasonable AccommodationProgram activities will be be accessible topersons with disabilities.The campus or site must provide reasonableaccommodation to the known mental orphysical disabilities of otherwise qualifiedMembers.Selection and project assignments must bemade without regard to the need to providereasonable accommodation. 21
  • 22. Personnel Policies 6. Drug-Free WorkplaceConsistent with the Drug-Free Workplace Act of 1988, TheCorella and Bertram F. Bonner Foundation and The College ofNew Jersey are committed to providing a workplace that isfree from the unlawful manufacture, distribution, dispensation,possession, or use of controlled substances. • The Member must notify the Program Director in writing, within five (5) calendar days, if he or she is convicted of a criminal drug violation in the workplace. • Violations of the Drug-Free Workplace policy will result in personnel action against the Member up to and including dismissal pursuant to The College of New Jersey procedures relating to Member discipline. 22
  • 23. Personnel Policies 7. ConfidentialityThe Program requires that Members hold incomplete confidence all information aboutclients and/or their families. Discussionabout any client information, with anyoneother than the designated staff of theservice site is prohibited. Members whoviolate this policy are subject to disciplinaryaction, up to and including termination. 23
  • 24. Personnel Policies 8. Informed ConsentAmeriCorps members serving at your site have completed aninformed consent allowing the Staff of the Bonner Foundation, TheCollege of New Jersey, their campus, service site, the New JerseyState Commission on National and Community Service and theCorporation for National and Community Service may:• discuss personal circumstances (i.e. health) as they relate to the term of service.• write a recommendation or give a verbal recommendation for employment, etc. at the end of their term of service.• photograph them at their service site for recruitment/promotional purposes. If they are uncomfortable with having their photograph or information published, it will be noted. 24
  • 25. Expectations Service Sites• Provide tax-exempt status, data and information about Member activities, and reports, if requested• Provide an opportunity for direct and meaningful community-based service for Members. The activities of Members should allow for personal growth and learning about the community, and must result in specific identifiable service or improvement that would otherwise not be provided, and that does not duplicate the routine functions of paid employees.• Recognize that program participants are Members of the National Bonner AmeriCorps Program and are not employees of the service site, and cannot be terminated without the full consent of the Campus Administrator.  Furthermore, as program participants, Members may occasionally need to participate in national and/or program service initiatives such as MLK Day of Service, and the site agrees to support Member participation. 25
  • 26. Expectations Service Sites Cont.•  Report immediately in writing to the Campus Administrator any problems or work-related accidents OR if the Member is convicted of any drug violation occurring in the workplace or during the performance of any service hours, in accordance with the Drug Free Workplace Act.• Ensure that Members are covered by liability insurance and maintain documentation of such coverage.• Provide on-site training and encouragement as needed and accepted, as well as equipment and or materials for use by the Members to complete their service responsibilities. 26
  • 27. Hour Logs Overview1. Log into BWBRS.org2. Fundraising hours - Must have * designation on print out3. Duplicate entries - Only one entry per site, per day. All service at a site must be logged as the total for that day.4. Your Signature must be dated on or after the print date (hard copies) as well as the last entry on the hour log.5. Timely Submission - Must be submitted to the Foundation by the 15th of each month. (i.e. September timesheet is due by October 15) 27
  • 28. Hour Logs eSigning Instructions1. Using your e-mail address as your log-in (full address, for example, abby@bonner.org) and the password assigned to you by the Campus Administrator, log into BWBRS.2. Click Students in the left-hand menu.3. Review the Members hours to check for accuracy. If the hours are not accurate, please talk with the Member and have them make the necessary adjustments in BWBRS before you eSign the hours.4. After reviewing hours, type in your name exactly as shown in BOLD in the Electronic Signature box.5. Sign hours by the month - This will ensure that all hours get signed and do not get cut off by the semester timetable. 6. To select a specific month, select the semester from the drop- down menu at the top of the screen, then select the month from the drop-down below it, and click Update. 28
  • 29. Hour Logs (Continued)Red Flags• Members are allowed to log a maximum of 12 hours per day.• Duplicates: Members must be log all service occurring at the same site, on the same day in one entry in BWBRS.  29
  • 30. Common ConcernsThese are some commonoversights that need to be closelywatched to ensure AmeriCorpsmembers are not violating theirMember Contract.1. AmeriCorps members may not supervise other AmeriCorps members. This includes AmeriCorps VISTAS.2. Members and Service Sites must adhere to the schedule that has been agreed upon for the Member’s service.3. If there are any concerns, questions or issues pertaining to the Member who is serving at your site, please contact the Member’s Campus Administrator. 30
  • 31. ResourcesYour first resource can be the CampusAdministrator at the Member’s College.Online Resources1. FORMS • National forms2. BWBRS help • eSignatures3. Evaluations • Will be completed by the campus administrator after speaking with you about the Member’s service at your organization4. AmeriCorps.gov 31
  • 32. Your Campus Contacts Contact NAME PhoneYour Campus eMail Logo Here Mailing address Resources 32