Bonner AmeriCorps Management 8-2-12

The Bonner Program:Bonner AmeriCorps“Access to Education, Opportunity to Serve”A program of:The Corella & Bertram Bonner Foundation10 Mercer Street, Princeton, NJ 08540(609) 924-6663 • (609) 683-4626 faxFor more information, please visit our website at www.bonner.org

What isAmeriCorps?

Bonner AmeriCorps: What is AmeriCorps?• National service program offering Education Awards to students who complete all hours required by an AmeriCorps Member Contract• Funded federally - Implemented locally• Managed by the Corporation for National and Community Service (CNCS). www.bonner.org 3

Why BonnerAmeriCorps?

Bonner AmeriCorps: Education Awards 1-Year 1-Year 2-YearTerm Half-time Minimum QuarterHours 300 450 900 Ed 25% $1,175 $1,468 $2,775Award www.bonner.org

Bonner AmeriCorps:Financial Assistance $25,000 $18,750 $12,500 $6,250 22% $0 Two 900-hr Terms Ed Award ($5,550) Typical Education Loans ($25,000) www.bonner.org

Implementation

AmeriCorps Implementation: Five Management Phases1. Recruit eligible students2. Orient and enroll new Members3. Place all Members at eligible positions at approved service sites4.Track & evaluate progress via hours log reports5. Exit Members within 30 days of last service day www.bonner.org 8

AmeriCorps Implementation:Wiki Guides www.bonner.org 9

AmeriCorps Implementation: Wiki Guides

Phase 1Recruiting Eligible Students

Recruiting Eligible Students What makes a student eligible to enroll? ✓ Must be a U.S. Citizen or Legal Permanent Resident ‣ Documentation of eligibility is required ✓ Other considerations: ‣ Does student have a strong interest in serving in the U.S. at an AmeriCorps-eligible site or ‣ Does the student plan to go abroad soon?Eligible Placement + Eligible Person = AmeriCorps www.bonner.org 12

Phase 2Enrollment & Orientation

Enrollment & Orientation: Overview1. Conduct pre-enrollment National Sex Offender Public Website (NSOPW) screening before Member’s potential start date2. Gather all required eligibility documents3. Campus staff hosts the required AmeriCorps Orientation4. During Orientation, students ﬁll out an AmeriCorps Enrollment Workbook5. Campus Staff completes Member Enrollment Checklist6. Immediately mail Enrollment Packet to Foundation! www.bonner.org 14

Enrollment Step 1: Complete NSOPW Screening• Campus staff must conduct a pre-enrollment screening using the National Sex Offender Public Website (NSOPW) provided by the Dept. of Justice• The NSOPW Results must be attached to each Enrollment Workbook • Results must bear an automatic print date at least one day prior to requested start date. • Results must be reviewed for hits & potential matches before Campus Staff signs the results. • If all registries are not available during ﬁrst try, Campus Staff must re-run screening at least 2 more times within 48 hours before attaching all results to completed Workbook. www.bonner.org 15

Enrollment Step 2: Gather Member Eligibility DocumentationAmeriCorps members must be either a:✓ U. S. Citizen or U.S. National, or✓ Lawful Permanent Resident in the U.S.One of the following documents must beincluded in the Enrollment Packet as proof of eligibility: 1. State or county-issued birth certiﬁcate plus government-issued photo ID such as a valid Driver’s License 2. U.S. Passport 3. Lawful Permanent Resident Card www.bonner.org 16

Enrollment: Step 3: Hold Member Orientation • Members must attend an AmeriCorps Orientation (use Powerpoint on our wiki)• During orientation Members should complete an Enrollment Workbook www.bonner.org 17

Enrollment Step 4: Complete Enrollment WorkBook• The Bonner AmeriCorps Enrollment Workbook has 23 pages including: • A binding legal Member Contract • 4 pages requiring student’s signature• Additional required documentation must be attached with submitted Enrollment Workbook: ✓ NSOPW results ✓ Eligibility documentation✓ Will have to pass additional Criminal Background Check (CBC) run at the Foundation ✓ NOTE: Signature date governs start date www.bonner.org 18

Enrollment Step 5: Complete Enrollment Checklist• Each Enrollment Workbook Check List helps ensure that all components of the packet are complete and accurate NOTE: Enrollment packets received without all of the above will not be processed. www.bonner.org 19

Enrollment Step 6: Mail Enrollment Packet to the Foundation✓ Enrollment Packet must include: 1. Workbook 2. NSOPW Result(s) 3. Eligibility Documentation✓ Should be mailed immediately after completion✓ The campus should create a student profile account in BWBRS (if not already in the campus roster) Note: • The Bonner Foundation manages the AmeriCorps Enrollment information in the student’s BWBRS profile • BWBRS will automatically notify the student when they have officially enrolled in Bonner AmeriCorps www.bonner.org 20

Phase 3Eligible Placements

Eligible AmeriCorps Placements: Focus of AmeriCorpsAmeriCorps members should be serving inplacements that:✓ Focus on direct service✓ Beneﬁt the local community (outreach) to meet essential needs www.bonner.org 22

AmeriCorps Placements: Ineligible vs Eligible for AmeriCorps✓ All positions in BWBRS should be reviewed for AmeriCorps-eligibility before Members are placed at any community partner sites. Positions that are not OK OKInfluences legislation or serves an elected official Provides education for the public Benefits community members inInternational service or international beneficiaries the U.S. Benefits the local communityBenefits campus community (in-reach) (out-reach)Indirect service focus (placement is primarily Directly addresses needs offundraising, administrative, clerical or custodial) community members in the U.S.Religious or evangelical components Reflection on service(proselytizing) accomplishments www.bonner.org 23

Phase 4Tracking Members

Bonner AmeriCorps: Tracking Members’ Progress - OverviewStep 1 - Bring Hour Log Approvals up todateStep 2 - Review Case ManagementReportsStep 3 - Review Bonner AmeriCorps HoursRemaining ReportStep 4 - Complete Mid-Term Evaluations www.bonner.org 25

Bonner AmeriCorps: Tracking Step 1 - Electronic SignaturesCampus Staff review & approve Monthly Hours Logs witheSignatures www.bonner.org 26

Bonner AmeriCorps: Tracking Step 2 - Case Management ReportReview Case Overview Report by Issue or by StudentReport and resolve cases ASAP! www.bonner.org 27

Bonner AmeriCorps: Tracking Step 3 - Hours Remaining ReportReview AmeriCorps Hour Logs Remaining Reportregularly to determine status of students in program. www.bonner.org 28

Bonner AmeriCorps: Tracking Step 4 - Mid-term EvaluationsCampus staff must complete a Mid-term Evaluation inBWBRS for each 450 and 900-hr Member. www.bonner.org 29

Phase 5Exiting Members

Bonner AmeriCorps: Member Exit - Overview1. Resolve all open cases2. Hour Log Analysis Tab to confirm hours have all been “eSigned” & approved on all levels3. Confirm hour logs approved in proper order4. Complete required Member Evaluation(s) in BWBRS5. Have Member fill out, sign & date AmeriCorps Exit Form6. Complete Exit Check List7. Mail Exit Packet to Foundation immediately after completion! www.bonner.org 31

Bonner AmeriCorps: Exit Step 1 - Conﬁrm Enough Hours for AwardUse theAmeriCorps HoursRemaining Reportto verify thatMember has logged Texta small “cushion” ofextra hours aboveminimum required byMember Contract www.bonner.org 32

Bonner AmeriCorps: Exit Step 2 - Close Open Cases for Member✓ Use Case Overview by Student Report to see open cases related to Member who is exiting www.bonner.org 33

Bonner AmeriCorps: Exit Step 3 - Complete End-of-Term Evaluation✓ Campus staff must complete an Evaluation for all exiting Members. www.bonner.org 34

Bonner AmeriCorps: Exit Step 4 - Exit Interview & Exit Form✓ Schedule an Exit Interview with Member✓ Member completes, signs & dates Exit Form in ink✓ Original of signed Exit Form must be mailed to Foundation in Exit Packet www.bonner.org 35

Bonner AmeriCorps: Exit Step 5 - Member Not Available to Sign Exit FormIf Member is not available for an Exit Interview• Campus Administrator signs Exit Form on behalf of student• Administrator writes an “excusal letter” summarizing attempts to conduct Exit Interview with Member and notes Member’s lack of compliance• Excusal letter is included in Exit Packet www.bonner.org 36

Bonner AmeriCorps: Exit Step 6 - Complete Exit Check ListEach Exit Packet must include afully completed ExitChecklist• Choose “Exiting with Award” option or “Exiting Without an Award”• Fill in the Totals for AmeriCorps-eligible hours served & approved• Campus Staff signs & dates the form www.bonner.org 37

Bonner AmeriCorps: Exit Step 7 - Mail Exit Packet Immediately!As soon as Campus Administrator...• Has a signed & dated Exit Form• Has completed all required Evaluations in BWBRS• Has completed the Member Exit Checklist• All of the components of the Exit Packet are ready and the Exit Packet should be mailed immediately to the Foundation! www.bonner.org 38

Where Do I Find Resources? Link to National Bonner AmeriCorps on wiki home page www.bonner.org 39

Bonner AmeriCorps Management 8-2-12

by Corella & Bertram Bonner Foundation on Aug 05, 2012

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