Power to the People –  Enabling Every U.S. Citizen to Participate in Federal Rule Making Vic Forney Operations Manager - e...
Agenda About  Lockheed Martin Solution Views  EMC 2  and eRulemaking Challenges  And Solutions What is  eRulemaking? Archi...
Lockheed Martin Information Technology Powered by Innovation, Guided by Integrity Leading Technology Partner to the Federa...
eRulemaking Program Overview Project Plan:   Regulations.gov (Module 1 - retired)  Federal Docket Management System (2nd g...
Benefits of eRulemaking Increased Responsiveness to Public  Increased Public Involvement Lower Cost to the Public Value St...
eRulemaking Concept of Operations Public USDA Paper Comments OFR Congress Comment Disposition & Response Mad  Cow Notices ...
eRulemaking by the Numbers As of July 30, 2006 1 Year Projection Current Measure 855 450 660  240 Gb 3.2 Gb 1,700 285,000 ...
eRulemaking - Deployed Technologies Secured and public access Captiva Kofax Data Capture Documentum 5.3 SP 3  WDK J2EE, PV...
Challenges  - Single Repository Outcome / Value: <ul><li>Single Docbase repository providing single copy of documents and ...
Challenges – Handling Agency Configuration Variances Approach: Build a framework that allows each agency to modify metadat...
Challenges: Excessive Access Control Lists Challenge: Architecture caused excessive and increasing number of ACLs Impact o...
Challenges -  Advanced Development Outcome / Value: <ul><li>Components Development –   </li></ul><ul><li>- Upload multiple...
How Blue Fish Development Group Helped <ul><li>Blue Fish developed custom components for system end users and system admin...
Information Structure  Overview Docket Metadata Docket Number Format What elements will be used What labels display to pub...
Solution – Screenshots, Features Agency Administration: Controls Users  System Attributes Screen Labels Required Values Vi...
Agency Users: Inbox View Agency Users: Advanced Filters control users views for assigned work based on Docket or Document ...
Agency Users – Metadata controls Agency Users: Document  Management Metadata Permissions Assignments Content and Content R...
Agency Users – Document Relationships Agency Users: Docket Content and Organization
Public: Access to Published Documents Public Access: Target Open For Comment Documents Quick Links Basic Search  Advanced ...
Public: Access to Published Documents Public Access: Electronic Comments with Attachments Required Metadata Configurable b...
Future Partnership Options <ul><li>Future opportunities to work together </li></ul><ul><ul><li>Documentum upgrade </li></u...
eRulemaking Access and Usage Proposed rules drive public involvement Agency usage is consistent with variable public usage
Summary Points  Reaching out to subject matter experts will increase probability of building a sound solution that can be...
Contacts <ul><li>John Moses </li></ul><ul><li>Deputy Director, eRulemaking Initiative </li></ul><ul><li>EPA </li></ul><ul>...
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Power to the People- Enabling Ever US Citizen to Participate in Federal Rule Making

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  • Power to the People- Enabling Ever US Citizen to Participate in Federal Rule Making

    1. 1. Power to the People – Enabling Every U.S. Citizen to Participate in Federal Rule Making Vic Forney Operations Manager - eRulemaking Lockheed Martin Information Technology Jason Perkins Director Blue Fish Development Group
    2. 2. Agenda About Lockheed Martin Solution Views EMC 2 and eRulemaking Challenges And Solutions What is eRulemaking? Architecture How Blue Fish Development Group Helped Summary, Questions & Answers Bridging the Federal Government and Public Together
    3. 3. Lockheed Martin Information Technology Powered by Innovation, Guided by Integrity Leading Technology Partner to the Federal Government - Manage 60% of the world’s aircraft traffic - Support electronic social security disbursements to 35 million Americans - Support 500,000 Navy Sailors with Pay and Personnel - Provide IT Support Services for national wild fire fighting resources Focus On Six Critical Areas Of IT Capabilities And Technology Leadership - Enterprise Architecture - E-Government - Homeland Security - Information Assurance - Systems Integration - Privatization & Outsourcing
    4. 4. eRulemaking Program Overview Project Plan: Regulations.gov (Module 1 - retired) Federal Docket Management System (2nd generation Regulations.gov - Module 2) Rule Writer’s eToolbox (Voluntary) (Module 3) Approach: Inter-agency collaboration Project Management Office EPA, Managing Partner, leads initiative Authority: E-Government Act of 2002 (H.R. 2458/S. 803) Section 206 directs Federal Agencies to post to the Internet regulatory dockets and accept electronic submissions to online dockets via Regulations.gov One of 25 eGov Initiatives using Information Technology across Federal Agencies to meet citizens needs Vision: Citizens can easily access and participate in a high quality, efficient, and open rulemaking process. Scope: 150 Federal Rulemaking Entities
    5. 5. Benefits of eRulemaking Increased Responsiveness to Public Increased Public Involvement Lower Cost to the Public Value Standardization of service to the public Each agency provided their own level of service, information, help and support resulting in inconsistent results. Single location for the public to find, read, comment, and participate in the rule making process Multiple web sites and methods required to view and comment on rule making documents. Single solution providing shared services across the federal government Multiple IT systems providing redundant services at a greater cost to the government. eRulemaking Initiative Benefits Previous Operations
    6. 6. eRulemaking Concept of Operations Public USDA Paper Comments OFR Congress Comment Disposition & Response Mad Cow Notices Proposed Rules Rules Document Management Records Management Distributed Scanning Electronic Comments Need a rule Document Rendering Services Search Review FDMS.gov Regulations.gov
    7. 7. eRulemaking by the Numbers As of July 30, 2006 1 Year Projection Current Measure 855 450 660 240 Gb 3.2 Gb 1,700 285,000 38,400 2.85 Million 700 Rules per week (avg.) 2,000 Public Comments per week (avg.) 4,000 Number of Agency Users 80,000 Total Number of Dockets 800 Supporting materials per week (avg.) 600 Gb Content Size 7 Gb Database Size 700,000 Total Number of Documents 6 Million Average Number of Hits Per Month
    8. 8. eRulemaking - Deployed Technologies Secured and public access Captiva Kofax Data Capture Documentum 5.3 SP 3 WDK J2EE, PVCS, Compuware Development <ul><li>Oracle Database </li></ul><ul><ul><li>Sun-Fire v880 with 4 CPUs and 8 GB memory </li></ul></ul><ul><li>Documentum Content Server 5.3 SP 3 </li></ul><ul><li>EMC disk storage units </li></ul><ul><ul><li>Clariion 2.8 TB </li></ul></ul><ul><ul><li>Centera 7.0 TB </li></ul></ul>Data Tier <ul><li>Oracle Identity Management (OIM) </li></ul><ul><ul><li>Sun-Fire v880 </li></ul></ul><ul><li>Oracle Application Server 10g </li></ul><ul><ul><li>Sun-Fire v880 </li></ul></ul><ul><ul><li>Oracle HTTP Server (OHS) </li></ul></ul><ul><ul><li>Oracle AS Containers for J2EE (OC4J) </li></ul></ul>Middle Tier Load Balanced Oracle Web Cache Sun-Fire v440 servers Web Tier
    9. 9. Challenges - Single Repository Outcome / Value: <ul><li>Single Docbase repository providing single copy of documents and content </li></ul><ul><li>Assurance in management of record materials </li></ul><ul><li>Immediate accessibility by public users upon posting of information by agency </li></ul>Challenge: How to allow anonymous access by the public and secured access by Agencies to the information without duplicating information Approach: Selected Content Server over Web Publishing Allow immediate access by public upon posting by agency
    10. 10. Challenges – Handling Agency Configuration Variances Approach: Build a framework that allows each agency to modify metadata labels and attributes and allowing modification of workflow assignments Outcome / Value: <ul><li>Agency administrators have the ability to customize the metadata labels and attributes for visibility by public and if required entry </li></ul><ul><li>Agencies define their workflow process steps based on their requirements. </li></ul><ul><li>Flexibility of configurations within a framework to ensure compatibility across all agencies for consistent presentation to the public. </li></ul>Challenge: Designing flexible system allowing each agency to tailor the system to meet their specific business process requirements
    11. 11. Challenges: Excessive Access Control Lists Challenge: Architecture caused excessive and increasing number of ACLs Impact on performance - Over 300,000 ACLs Outcome / Value: <ul><ul><li>Definition of Standard and Non-Standard Dockets </li></ul></ul><ul><ul><li>Set all documents within a docket with the same permissions </li></ul></ul><ul><ul><li>Original requirement was implemented to worst case </li></ul></ul><ul><ul><li>New design focused on exception management where most documents maintain the same set of permissions </li></ul></ul><ul><ul><li>Reduction of ACLs by 66.7% </li></ul></ul>Approach: Worked with Blue Fish and Documentum Profession Services and define and select “to be” architecture and migration path
    12. 12. Challenges - Advanced Development Outcome / Value: <ul><li>Components Development – </li></ul><ul><li>- Upload multiple files without client applet object </li></ul><ul><li>- Met requirement for NO mobile code </li></ul><ul><li>Consulting - </li></ul><ul><li>- Improvement in performance and system reliability for Public Access and Session Sharing </li></ul><ul><li>Analysis of application code with recommendations and plan for upgrading to 5.3 from 5.2.5 sp2 </li></ul><ul><li>Decreased schedule and technical risk with upgrade by identifying code challenges, potential issues and new functions capable of improving system performance </li></ul><ul><li>Additional considerations based on analysis of features and changes of the 5.3 WDK </li></ul>Challenge: Advanced system development and services required to meet schedule and technical baseline Approach: Blue Fish Contract established for: Custom Component Development Advanced Technical Consulting Services
    13. 13. How Blue Fish Development Group Helped <ul><li>Blue Fish developed custom components for system end users and system administrators </li></ul><ul><ul><li>Created custom Java components that would allow users of the FDMS system to upload and view docs without the use of Applets. </li></ul></ul><ul><ul><ul><li>Since the FDMS is open to the public, relying on an applet was unreasonable </li></ul></ul></ul><ul><li>Helped develop and build several WDK screens of the FDMS system, including: </li></ul><ul><ul><li>Document Post to Public Functionality </li></ul></ul><ul><ul><li>Inbox, Sandbox, and Work Queue Views </li></ul></ul><ul><ul><li>Agency Admin Keyword </li></ul></ul><ul><li>Lent Documentum expertise to help LMIT hit their goals </li></ul><ul><li>About Blue Fish Development Group </li></ul><ul><li>Blue Fish provides services and related products to companies that have initiatives targeted at managing and extracting value from intellectual assets. </li></ul><ul><li>Since 1999, we’ve leveraged the Documentum platform to deliver breakthrough business solutions across a variety of industries. </li></ul><ul><li>Blue Fish is a Documentum Signature Partner, a member of the elite Select Services Team (SST), and serves on Documentum’s Product Advisory Council. </li></ul>For more information on Blue Fish, please visit www.bluefishgroup.com
    14. 14. Information Structure Overview Docket Metadata Docket Number Format What elements will be used What labels display to public Default Permissions Document Metadata What elements will be used What labels display to public Default Permissions & Assignments Permissions Docket Level Document Level Each Agency manages their configuration Agency Administrator Agency Viewer Docket Manager Rule Writer User Roles
    15. 15. Solution – Screenshots, Features Agency Administration: Controls Users System Attributes Screen Labels Required Values Viewable by Public Groups Account Administration
    16. 16. Agency Users: Inbox View Agency Users: Advanced Filters control users views for assigned work based on Docket or Document Default filters set and saved by each user
    17. 17. Agency Users – Metadata controls Agency Users: Document Management Metadata Permissions Assignments Content and Content Rendering
    18. 18. Agency Users – Document Relationships Agency Users: Docket Content and Organization
    19. 19. Public: Access to Published Documents Public Access: Target Open For Comment Documents Quick Links Basic Search Advanced Search for All Documents
    20. 20. Public: Access to Published Documents Public Access: Electronic Comments with Attachments Required Metadata Configurable by Agency
    21. 21. Future Partnership Options <ul><li>Future opportunities to work together </li></ul><ul><ul><li>Documentum upgrade </li></ul></ul><ul><ul><li>Content migration projects leveraging DIXI ™, Blue Fish’s import and export tool that is Designed for Documentum </li></ul></ul><ul><ul><ul><li>300Gb of data to migrate over next quarter </li></ul></ul></ul><ul><ul><ul><li>Additional data required to migrate over next year </li></ul></ul></ul>
    22. 22. eRulemaking Access and Usage Proposed rules drive public involvement Agency usage is consistent with variable public usage
    23. 23. Summary Points  Reaching out to subject matter experts will increase probability of building a sound solution that can be easily maintained in the future.  Systems will need to be updated based on users actual usage patterns after initial release.  Technology must be reliable and secure to ensure trust is maintained with all stakeholders.  Success is driven by effective organizational change management processes.  The eRulemaking initiative is changing the way government works.
    24. 24. Contacts <ul><li>John Moses </li></ul><ul><li>Deputy Director, eRulemaking Initiative </li></ul><ul><li>EPA </li></ul><ul><li>[email_address] </li></ul><ul><li>202-564-2734 </li></ul>Oscar Morales Director, eRulemaking Initiative EPA [email_address] 202-566-1641 Kristin Tensuan eRulemaking Initiative Communications and Outreach [email_address] 202-564-2727 Vic Forney Technical Operations Manager Lockheed Martin [email_address] 703-647-5814 Jason Perkins Director Blue Fish Development Group [email_address] 512-469-9300
    25. 25. Questions & Answers

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