Best of BbWorld 09: Looking to Get Parents and School Administrators More Involved in Your Community?
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Best of BbWorld 09: Looking to Get Parents and School Administrators More Involved in Your Community?

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The Best of BbWorld Webinar series for K-12 brings highlights of our 2009 Users Conference right to you....

The Best of BbWorld Webinar series for K-12 brings highlights of our 2009 Users Conference right to you.

Join Fairfax County Public Schools as they describe how you can create and use parent accounts in Blackboard for a positive impact on your community. View a demonstration of what a parent can see and how it helps school communities become more involved. Also, see how the School Administrator role provides identified administrative staff the ability to access and search all available courses associated with their school.

Kimberly Lacy, Information Technology Functional Application Specialist, and Mary Hatchell, Information Technology Functional Application Specialist from Fairfax County Public Schools, share how they are allowing parents to access information related to all of their children through their own account, instead of having to login to each of their children's accounts, and the benefits this provides to the school community. They will also share the benefits the School Administrator role provides to identified administrative staff by giving them the ability to access and search all available courses associated with their school.

Finally, learn more about some of the new features in Blackboard's latest release, coming soon!

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Best of BbWorld 09: Looking to Get Parents and School Administrators More Involved in Your Community? Best of BbWorld 09: Looking to Get Parents and School Administrators More Involved in Your Community? Presentation Transcript

  • Looking to Get Parents and School Administrators More Involved in Your Community? Mary Hatchell, Information Technology Functional Application Specialist Kim Lacy, Information Technology Functional Application Specialist Fairfax County Public Schools
  • Fairfax County Public Schools
    • FCPS is located in Northern Virginia.
      • K through 12 educators
      • Student population – 172,000 plus
      • Diverse Student Population – Over 130 Languages
    • Information Technology Functional Application Specialists
      • Mary Hatchell – School Administrator
      • Kim Lacy – Parent View
  • School Administrative Role The School Administrator role in FCPS 24-7 Learning provides identified administrative staff the ability to access and search all available courses associated with their school’s three digit code.
  • The School Administrator role is able to:
    • Search or Browse their school’s courses by course ID, course name, course description, and teacher name. Only courses that are available to students will display in search results.
    • View course content, announcements, staff information, communication tools and student tools by clicking on course menu buttons.
    • Open and save documents.
    • Collaborate in a course, provided the blogs, wikis and discussion boards are available.
    • View course statistics
      • Reports by Overall Summary of Usage, Accesses by Content Area, Accesses by Groups or Accesses by Forum.
      • Filter search results by date, all users or selected users.
  • The School Administrator role is not able to:
    • Make changes to teacher’s courses.
    • Edit documents.
    • Upload files to courses.
    • See the course control panel.
    • Navigate via the “bread crumb trail.”
  • School Administrator Tab
    • Access Administrator tab
    • Search or Browse
  • Searching for a Course
        • Search type of criteria
        • Course ID
        • Course Name
        • Course Description
        • Instructor
    • Search matching logic
          • Contains
          • Equals
          • Starts With
  • Search Results
  • Course Statistics
    • Filter by:
      • Overall Summary Usage
      • Accesses by Content Area
      • Accesses by Groups
      • Accesses by Forum
  • Course Statistics- Filter Options
    • Time Period:
      • From this date:  Start Date
      • Until this date:  End Date
    • Users:
      • All Users    
      • Selected Users
    • Export Data to .csv file.
  • Questions? Fairfax County Public Schools Information Technology Functional Application Specialists Mary Hatchell – School Administrator Kim Lacy – Parent View
  • Parent View Agenda
    • Overview
    • Parent View Account Creation
      • Part I: The Parent Piece
      • Part II: The School Support Responsibilities
      • Part III: Parent Logs On to Parent View
    • Registration Options
    • Questions
  • Parent View Overview
    • Pilot effort began April 2006
      • Account Statistics
        • April 2006 – 700 unique parent accounts
        • June 2007 – 5300 unique parent accounts
        • October 2007 – 25,468 unique parent accounts
        • October 2008 – over 49,000 unique parent accounts
        • July 2009 – over 52,000 unique parent accounts
        • March 2010 – over 66,000 unique parent accounts
  • Parent View Overview Continued
    • Parent View Benefits
        • View all of their students in one account
        • View student’s courses that are made available by teacher
        • Use Integrated Calendar (view personal, all students and course calendars)
        • Update Emergency Care information through weCare@school
        • View High School student’s “Family Connection”
          • Family Connection supports educational, career and college planning for high school students
  • Parent View Account Creation Process Part I: The Parent Piece Parent Registers Online Username: parentreg Password: newuser NOTE: Parents only have to register and validate their account one time. Step-by-Step documentation for Creating a New Parent View Account and First Time Login.
  • Parent Registration Tab On Parent Portal Registration Module Click on “Click here” Again parents can find step-by-step documentation for Creating a New Parent View Account and First Time Login.
  • Add parent name and address information Parent information must be in and match exactly what is in Search and Manage SASI Upload. Only relationships of Mother, Father, Legal Guardian or Foster Parent can register for an account. If information is incorrect in Search and Manage SASI Upload, the parent must contact the school. An email address must be entered to be able to proceed.
  • Add parent name and address info 2 Errors that may occur Error #1 – Bad Parent Name and/or Address Data has been entered. If error persists, escalate to the FCPS ITFASTeam. Error #2 – Parent has already registered the account and needs to go to the school to validate. Check Search and Manage SASI Upload Status field. If further assistance is needed, escalate to the FCPS ITFASTeam.
  • Add child information for first child Parent matches at least one student in FCPS. Student information can be found on report cards or the parent must call the school. Only the school can give out the student’s information.
  • Add child information for first child Error that may occur Student information is incorrect or the parent is not associated with the child in FCPS 24-7 Learning. Only relationships of Mother, Father, Legal Guardian or Foster Parent can register for a Parent View account. Only the school can give out the student’s information. If parent is entering the correct information and the error persists, escalate to the FCPS ITFASTeam.
  • Legal Disclaimer Parent must click Agree to proceed with registration and receive Unique Key.
  • Parent Receives Unique ID The parent is instructed to take the unique key and a photo ID to the school to validate the account. An email is also sent to the parent with this information. If the parent did not receive the email, have them check their filters, junk mail or SPAM. The email will be from [email_address] . Schools can still validate the account without the unique key if the parent has lost or misplaced it.
  • Parent View Account Creation Process Part II: The School Support Validation The parent will take the unique key and a photo ID to the school. The school will login with their Support Account and complete the validation process. The school will check the parent’s photo ID and give the parent their username at this time. A temporary password will be sent to the email address that the parent used during the registration process. If the parent forgets their username, they will be instructed to call 1-866-434-8880. If the parent did not receive the email, have them check their filters, junk mail or SPAM. The email will be from [email_address] . NOTE: If the parent has lost or forgotten the unique key, the school can still validate the account.
  • Parent View Account Creation Process Part III: Parent Logs on to Parent View at http://fcps.blackboard.com The parent will login for the first time using the username the school provided and the temporary password that was emailed to them. They will be forced to change their password during their first time login. NOTE: If the parent did not receive the email, have them check their filters, junk mail or SPAM. The email will be from [email_address] .
  • My FCPS Parent Tab Parents can add other children that are associated with them in Search and Manage SASI Upload. If a child is not associated with the parent in Search and Manage SASI Upload, escalate to the FCPS ITFASTeam.
  • My Family Module
    • Parents can access:
      • School websites by clicking on the school name
      • Courses the student is enrolled in and has been made available by the teacher by clicking the students name
    • The yellow post it shows that there has been a new announcement posted in one of the students available courses in the last 7 days.
  • Accessing the School’s Website Parents can access: School websites by clicking on the school name for school news and information.
  • List of courses the student is enrolled in and has been made available by the teacher Parents can see all available courses, the instructors for each course and links to any new announcements. To see the course the parent will click on the course name. To get back to the My FCPS Parent home page, they can either click the tab “My FCPS Parent” or click “OK”.
  • Typical view of a course
    • Parents will have access to the following areas:
      • Announcements
      • Staff Information
      • Content areas
    • Parents will not see:
      • Grades
      • Attendance
      • Organizations
      • Any communications such as, Wikis, Blogs Podcast or Discussion Boards
    • Parents will be able to see what the Homework assignment is, but will not be able to open it. They will receive “Access Denied”.
  • My Information Module Parents can change their email address and password. Changing their email address here only changes it in FCPS 24-7 Learning. It DOES NOT change it in their emergency care information at the school for Keep In Touch.
  • weCare@School Module Parents can update their children’s emergency information through weCare@school. Updating weCare with the correct email address will ensure better communication via Keep in Touch. If parents cannot access weCare@school, escalate to the FCPS ITFASTeam.
  • Family Connection Module Parents can view their high school student’s educational, career and college planning. If parents cannot access Family Connection, escalate to the FCPS ITFASTeam.
  • Parents can access all Help Documentation for step-by-step instructions. Help for Parents Module
  • Parent Information Module FCPS uses this module to communicate any across the board information to parents.
  • Fairfax County Public Schools webpage Module Parents can access the Fairfax County Public Schools Home Page from this link.
  • Parents can add modules to their My FCPS Parent tab by checking the box and clicking on Submit. They will not be able to remove any module that is checked in RED . Modify Content Tab
  • Modify Layout Tab Parents can rearrange the modules on the My FCPS Parent tab and change the color scheme.
  • Registration Options
    • Walk-in availability at each school
      • Available during office hours
    • Event-oriented registration
      • PTA Events
      • Concerts
      • Back-to-school nights
      • Plays
      • Science Fairs
      • Other
  • Demo & Questions?
    • Remember to Come Out and Play!
    https://behind.blackboard.com