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  • 1. Heather Joseph, Executive Director SPARC Washington, DC USA n THE SCHOLARLY PUBLISHING & ACADEMIC RESOURCES COALITION 21 Dupont Circle NW, Suite 800 Washington, DC 20036 (202) 296-2296 www.arl.org/sparc NIH Public Access Policy: Implications on Campus
  • 2. Greater Access is Central to Higher Education
    • “ The broad dissemination of the results of scholarly inquiry and discourse is essential for higher education to fulfill its long-standing commitment to the advancement and conveyance of knowledge. Indeed, it is mission critical .”
    • -- U.S. University Provosts, in an Open Letter to the Higher Education Community in Support of Public Access Policies, 7/24/06
  • 3. Goals of Public Access Policies
    • Improve information access and sharing - fast, free electronic access to research
    • Accelerate the pace of research - create rich resource for scientists to use in new and innovative ways
    • Create permanently accessible archive
    • Reduce systemic costs and eliminate inefficiencies
    • Accountability - manage research portfolios effectively and transparently.
  • 4. Who on Campus does this Policy Impact?
    • NIH-funded faculty and researchers
    • University Administration - Offices of Sponsored Research,University Legal Counsels, etc.
    • Librarians, Repository Managers, etc.
  • 5. Requirements for Compliance
    • Compliance encompasses four actions:
    • Ensure grantee has the rights needed to deposit manuscript into PubMed Central
    • Make sure the manuscript is deposited into PMC and subsequently approved for public availability.
    • Set embargo period (0-12 months)
    • Properly cite article in Future NIH grant applications
  • 6. Researchers: Ensuring Rights
    • Become familiar with journal’s copyright policy before submitting articles and determine if additional rights are needed.
      • Contact local copyright officer/counsel
      • Contact publisher directly with questions
    • If additional rights are needed:
      • Check with your Office of Sponsored Research to determine if they have preferred mechanism for reserving these rights
  • 7. Researchers: Ensuring Rights
    • Consider adding NIH-suggested language into publishers’ copyright agreement:
      • http://publicaccess.nih.gov/FAQ.htm#c3
    • Use the Author’s Addendum - can be generated using Scholar’s Copyright Addendum Engine. See:
      • http://sciencecommons.org/projects/publishing/scae/
    • Note: These addenda offer options to retain rights beyond depositing in PMC, opportunity for education and additional rights retention.
  • 8. Roles for Researchers: Enable Deposit /Set Embargo
    • Author can deposit manuscript directly; 3rd party can submit on researchers’ behalf, or author can publish in journal who agrees to deposit content on their behalf.
    • Request shortest embargo period appropriate for your discipline to help underscore community’s desire for prompt access (0 to 12 months.)
  • 9. Roles for Researchers: Properly Cite Articles
    • When citing an article in NIH applications, proposals and progress reports as of May 25, 2008 , authors must include the PubMed Central reference number (PMCID) at the end of the citation.
  • 10. Opportunities for Researchers
    • Greatly improves their access to NIH-funded research
    • Improves the ability of others to gain greater access to their NIH-funded work
    • Enhances their ability to use and apply research in new and innovative ways
    • Promotes educated decisions about publishing venues
    • Encourages active copyright management
  • 11. Roles for Administrators and Legal Counsel
    • In many cases, if the university receives NIH funds on behalf of investigators, responsibility for compliance with the NIH public Access Policy rests with they institution.
    • Administrators can ensure awareness - use online system, (grants management systems, e-mail) to alert researchers to the policy.
    • Initiate educational sessions to raise researcher awareness.
  • 12. Roles for Administrators and Legal Counsel
    • Assist authors in understanding current publisher agreements.
    • Provide explicit help to researchers to ensure that appropriate rights are secured.
    • Provide approved options for securing needed rights:
      • Provide approved language for insertion into journal publications agreement
      • Indicate institutions’ approval of use of available addenda- SPARC, Science Commons, MIT, etc.
  • 13. Roles for Administrators and Legal Counsel
    • Consider institutional strategy on policies on relating to copyright/rights retention, and modify if necessary.
    • Become actively involved in monitoring researchers’ compliance with policy.
    • Consider educational programs with libraries or repository managers.
    • Work with libraries on transition strategies for re-allocation of subscription funds.
  • 14. Opportunities for Administrators/Legal Counsel
    • Opportunity to influence direction of institutional policies on access and use of research outputs.
    • Chance to actively engage with faculty and librarians on advancing campus-wide solutions to critical scholarly communications issues.
    • Collaboration between funding agency and institution to ensure compliance.
  • 15. Roles for Librarians
    • Expand existing Author Rights educational campaigns.
      • Consider programs to offer education and assistance to authors - workshops, webcasts, podcasts, etc.
    • Work with university’s legal counsel to educate authors on how to comply with policy.
      • Encourage counsel to take a hands-on approach
  • 16. Roles for Librarians
    • Advocate for new institutional policies on copyright/rights retention and access to research results.
    • Establish transition strategies to re-allocate subscription budgets to OA fees.
    • Work with Research Administrators to establish programs to monitor compliance with research administration and/or repository managers
  • 17. Opportunities for Librarians
    • Create/deepen working relationship with Research Administrators, Legal Counsel
    • Establish additional value-added services central to workflows; opportunity to engage faculty on wider range of schol comm. issues.
    • Opportunity to advocate for new institutional policies on access and rights management.
    • Direct opportunity to contribute to furthering of university’s mission
  • 18. More Information
    • www.arl.org/sparc
    • www.taxpayeraccess.org
    • www.plos.org
    • www.biomedcentral.com
    • www.publicaccess.nih.gov
    • www.oaday.org