Opening access to DFID research

Opening access to DFID research Matthew Harvey, Research and Evidence Division (RED), UK Department for International Development (DFID) Slide NOT NECESSARILY THE VIEWS OF DFID!

Outline
Introduction to DFID, RED and its research portfolio
DFID funded open access initiatives
Key features of the draft RED Open and Enhanced Access policy >
Key Questions:
If your funder insisted you followed this policy:
how would you react?
would you have any objections or difficulties?
what would need to change to satisfy those objections or overcome those difficulties?
Slide

DFID basics
Activities framed by the MDGs
Results focused
£7,689m (US $12bn) in 2010/11
55% bilateral, 42% multilateral assistance
44% of money spent in Africa, 26% Asia
Increasingly evidence informed
£235m ($371m) spent on research and rising
Increasing number of projects with developing country lead
Slide

Allocation of research budget by theme (2009-2011) Slide

Research Uptake Team and open access
RU Team funds programmes to:
understand the drivers and constraints to the use of evidence in policy
facilitate the flow of research information amongst researchers and decision makers
portals, training opportunities, media networks, manuals, toolkits, access to journals and publishing support
Some of these programmes dabble in open access
E.g. PERii (Programme for the Enhancement of Research Information) run by INASP
Slide

PERii and open access (http://www.inasp.info/)
Journals Online (JOL)
platform for editors to publish their journals online
over 80% of JOLs content freely available in full-text
AJOL currently hosts 414 journal titles
Library and repository development
training in creating open access repositories
training in open source electronic library management systems
Inclusion and visibility of developing countries within the open access community
small grants for Open Access Week events; 2011 winners include organisations in Botswana, Kenya, Lesotho, Nigeria, Tanzania, Togo, Uganda, Zimbabwe
Portals, signposting and raising the visibility of open access resources
Slide

RED research outputs Slide

RED research outputs
Research projects also produce reports, datasets, pictures, computer software, websites, policy briefs, …
Roughly 60% of journal articles published 2009 were openly available (?)
To increase this figure and to make sure that all sorts of output are open access, RED has developed an open access policy
Currently in consultation phase
Slide

Basic assumptions and knowledge gaps
Open access is a Good Thing
Open access is a Good Thing for development
On balance, evidence that is available supports this
But many aspects remain to be fully researched and understood
Few studies have explored perspectives and implications of opening access to all outputs across different producers, users, sectors, regions, countries, output types, …
So we want to be sure that what we propose is a Good Thing
Especially from the perspective of researchers and others in Africa and Asia
Slide

DFID Open and Enhanced Access Policy
Aim is to increase the uptake and use of findings from research funded by RED
Primary objectives:
increase the number of research outputs that are open access
increase information to help locate research outputs
Mechanisms:
remove price barriers
deposit more material in repositories
remove restrictions on the re-use of research outputs
Supported by comprehensive implementation guide
Slide

DFID Open and Enhanced Access Policy
Open access: unrestricted, irrevocable and free online access by any user worldwide to full-text/full version scientific and scholarly material
Enhanced access: provision of information (e.g. metadata) to help users find materials
Research partners already do a great deal to open up access to outputs; this policy formalises our expectations
For research funded in whole by RED; in many cases, it will also apply when RED funds research in collaboration
Slide

How DFID research is funded (2009-2010) Slide

Required Encouraged General principles Open and enhanced access Accessibility plan included in project design Maximise opportunities to make research outputs available for free Deposit outputs in subject-based or institutional repositories as well as R4D

Required Encouraged General principles Open and enhanced access Accessibility plan included in project design Maximise opportunities to make research outputs available for free Deposit outputs in subject-based or institutional repositories as well as R4D Monitoring Open access activity reported annually Acknowledge- ment DFID funding acknowledged in all written outputs Metadata Metadata for all outputs in R4D Ownership /copyright Ensure necessary permissions are in placed to add material to R4D, repositories or websites Use journals that allow researchers (or their institutions) to retain ownership of copyright Use open licenses such as Creative Commons Costs Costs budgeted for when research commissioned

Specific types of output Peer reviewed journal articles When self-arching (‘green’ OA), post-print digital version deposited in R4D within six months Pursue open access publishing through open access journals When open access publishing (‘gold’ open access), metadata to be deposited in R4D Use journals/publishers that enable free or reduced cost access to developing countries Reports and other written material Deposit digital version in R4D

Specific types of output Peer reviewed journal articles When self-arching (‘green’ OA), post-print digital version deposited in R4D within six months Pursue open access publishing through open access journals When open access publishing (‘gold’ open access), metadata to be deposited in R4D Use journals/publishers that enable free or reduced cost access to developing countries Reports and other written material Deposit digital version in R4D Books and book chapters published by third parties Request made to publisher for the right to make book/book chapter open access in part or whole Book material open access in part or whole Deposit table of contents and 500 word synopsis in R4D Negotiate purchase of copies at reduced price for free distribution on request

Specific types of output Datasets Deposit datasets in suitable OA discipline or institutional repository where available Retain and provide free on request raw datasets for a minimum of five years after project completion Video, audio and images Complete digital versions of significant outputs openly available in the public domain Web sites Inform R4D when project website established and if the website address changes Project websites permanently archived and accessible on closure Computer software Use free and open source software licenses

Key Questions
If your funder insisted you followed this policy:
how would you react (generally and to the detail)?
would you have any objections or difficulties?
what would need to change to satisfy those objections or overcome those difficulties?
Slide

Opening access to DFID research

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