Opening access to DFID research
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Matthew Harvey, Evidence Broker, Department for International Development (DFID), UK

Matthew Harvey, Evidence Broker, Department for International Development (DFID), UK

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Opening access to DFID research Presentation Transcript

  • 1. Opening access to DFID research Matthew Harvey, Research and Evidence Division (RED), UK Department for International Development (DFID) Slide NOT NECESSARILY THE VIEWS OF DFID!
  • 2. Outline
    • Introduction to DFID, RED and its research portfolio
    • DFID funded open access initiatives
    • Key features of the draft RED Open and Enhanced Access policy >
    • Key Questions:
      • If your funder insisted you followed this policy:
        • how would you react?
        • would you have any objections or difficulties?
        • what would need to change to satisfy those objections or overcome those difficulties?
    Slide
  • 3. DFID basics
    • Activities framed by the MDGs
    • Results focused
    • £7,689m (US $12bn) in 2010/11
    • 55% bilateral, 42% multilateral assistance
    • 44% of money spent in Africa, 26% Asia
    • Increasingly evidence informed
    • £235m ($371m) spent on research and rising
    • Increasing number of projects with developing country lead
    Slide
  • 4. Allocation of research budget by theme (2009-2011) Slide
  • 5. Research Uptake Team and open access
    • RU Team funds programmes to:
      • understand the drivers and constraints to the use of evidence in policy
      • facilitate the flow of research information amongst researchers and decision makers
        • portals, training opportunities, media networks, manuals, toolkits, access to journals and publishing support
    • Some of these programmes dabble in open access
    • E.g. PERii (Programme for the Enhancement of Research Information) run by INASP
    Slide
  • 6. PERii and open access (http://www.inasp.info/)
    • Journals Online (JOL)
      • platform for editors to publish their journals online
      • over 80% of JOLs content freely available in full-text
      • AJOL currently hosts 414 journal titles
    • Library and repository development
      • training in creating open access repositories
      • training in open source electronic library management systems
    • Inclusion and visibility of developing countries within the open access community
      • small grants for Open Access Week events; 2011 winners include organisations in Botswana, Kenya, Lesotho, Nigeria, Tanzania, Togo, Uganda, Zimbabwe
    • Portals, signposting and raising the visibility of open access resources
    Slide
  • 7. RED research outputs Slide
  • 8. RED research outputs
    • Research projects also produce reports, datasets, pictures, computer software, websites, policy briefs, …
    • Roughly 60% of journal articles published 2009 were openly available (?)
    • To increase this figure and to make sure that all sorts of output are open access, RED has developed an open access policy
    • Currently in consultation phase
    Slide
  • 9. Basic assumptions and knowledge gaps
    • Open access is a Good Thing
    • Open access is a Good Thing for development
    • On balance, evidence that is available supports this
    • But many aspects remain to be fully researched and understood
    • Few studies have explored perspectives and implications of opening access to all outputs across different producers, users, sectors, regions, countries, output types, …
    • So we want to be sure that what we propose is a Good Thing
    • Especially from the perspective of researchers and others in Africa and Asia
    Slide
  • 10. DFID Open and Enhanced Access Policy
    • Aim is to increase the uptake and use of findings from research funded by RED
    • Primary objectives:
      • increase the number of research outputs that are open access
      • increase information to help locate research outputs
    • Mechanisms:
      • remove price barriers
      • deposit more material in repositories
      • remove restrictions on the re-use of research outputs
    • Supported by comprehensive implementation guide
    Slide
  • 11. DFID Open and Enhanced Access Policy
    • Open access: unrestricted, irrevocable and free online access by any user worldwide to full-text/full version scientific and scholarly material
    • Enhanced access: provision of information (e.g. metadata) to help users find materials
    • Research partners already do a great deal to open up access to outputs; this policy formalises our expectations
    • For research funded in whole by RED; in many cases, it will also apply when RED funds research in collaboration
    Slide
  • 12. How DFID research is funded (2009-2010) Slide
  • 13. Required Encouraged General principles Open and enhanced access Accessibility plan included in project design Maximise opportunities to make research outputs available for free Deposit outputs in subject-based or institutional repositories as well as R4D
  • 14. Slide
  • 15. Required Encouraged General principles Open and enhanced access Accessibility plan included in project design Maximise opportunities to make research outputs available for free Deposit outputs in subject-based or institutional repositories as well as R4D Monitoring Open access activity reported annually Acknowledge- ment DFID funding acknowledged in all written outputs Metadata Metadata for all outputs in R4D Ownership /copyright Ensure necessary permissions are in placed to add material to R4D, repositories or websites Use journals that allow researchers (or their institutions) to retain ownership of copyright Use open licenses such as Creative Commons Costs Costs budgeted for when research commissioned
  • 16. Specific types of output Peer reviewed journal articles When self-arching (‘green’ OA), post-print digital version deposited in R4D within six months Pursue open access publishing through open access journals When open access publishing (‘gold’ open access), metadata to be deposited in R4D Use journals/publishers that enable free or reduced cost access to developing countries Reports and other written material Deposit digital version in R4D
  • 17. Specific types of output Peer reviewed journal articles When self-arching (‘green’ OA), post-print digital version deposited in R4D within six months Pursue open access publishing through open access journals When open access publishing (‘gold’ open access), metadata to be deposited in R4D Use journals/publishers that enable free or reduced cost access to developing countries Reports and other written material Deposit digital version in R4D Books and book chapters published by third parties Request made to publisher for the right to make book/book chapter open access in part or whole Book material open access in part or whole Deposit table of contents and 500 word synopsis in R4D Negotiate purchase of copies at reduced price for free distribution on request
  • 18. Specific types of output Datasets Deposit datasets in suitable OA discipline or institutional repository where available Retain and provide free on request raw datasets for a minimum of five years after project completion Video, audio and images Complete digital versions of significant outputs openly available in the public domain Web sites Inform R4D when project website established and if the website address changes Project websites permanently archived and accessible on closure Computer software Use free and open source software licenses
  • 19. Key Questions
    • If your funder insisted you followed this policy:
      • how would you react (generally and to the detail)?
      • would you have any objections or difficulties?
      • what would need to change to satisfy those objections or overcome those difficulties?
    Slide