Open Repository Workshop at Acrl 2009

Developing a Repository ACRL 2009, Seattle

Overview
BioMed Central: who we are
Benefits of open access & setting up a repository
About Open Repository
Case Studies
Questions and answers

BioMed Central – who are we?
BioMed Central is the open access publisher committed to the free widespread dissemination of research, publishing peer-reviewed research across all areas of biology and medicine, with immediate, barrier-free open access for all
BioMed Central’s business models to maintain our open access policy:
Open access journals with article-processing charges and Membership
Subscription-based content to value-added secondary resources e.g. Critical Care , Biology Image Library
Institutional repository service - Open Repository

About BioMed Central
Launched in 1999
Publishes 200 journals; 74 tracked by ISI; 43 with impact factors
Has approximately 300 member institutions in over 30 countries
We encourage institutions to create central funds to cover open access costs and become advocates open access

Open access is an important step towards open science
Enhances scholarly communication
Research has more impact
Increases Authors profile
Readers get better access to funded research
Improves visibility of an institutions research
No subscription barriers

Open Access Mandates
Funding Agency Mandates
http://www. biomedcentral .com/info/about/ apcfaq #grants
For example:
NIH
Wellcome Trust UK and British Councils
Howard Hughes Medical Institutes
National Science Foundation, Canada
Institutional Mandates
For example:
University of California, Berkeley
Harvard University

Mandates
The US National Science Foundation (NSF)
The US National Research Council
Canadian Cancer Research Institutes
Norwegian Research Council open access mandate
German government to re-evaluate the open access proposal rejected in 2006.
Australia's draft research assessment system requires research to be deposited in institutional repositories
The Wellcome Trust is auditing the level of compliance with its open access mandate and plans to contact non-complying grantees individually.
UK Research Councils

Open access publishing: Publisher makes full text version of article immediately freely available online.
Self archiving: Author posts “author-copy” on open access websites or any other open access repository
Achieving Open Access

Why you may need a repository
To comply with funding agencies
To raise profile of scholarly research and maximize global visibility for your institution
Maximize the dissemination of research and to collect content in a single location
To store and preserve other institutional digital assets, including unpublished or otherwise easily lost ("grey") literature (e.g., theses or technical reports)

How are Institutional Repositories used?
Scholarly communication
Storing learning materials and courseware
Managing collections of research documents
Preserving digital materials for the long term
Knowledge management
Electronic publishing
Research assessment exercise
Collaboration tool

Benefits of digital repositories
Provides high visibility to research
Allows institution to publicize a wide range of content

Increased exposure - repositories make research easily available
Universal access through search engines
Long term preservation
Persistent access
Copyright monitoring

Benefits of setting up an institutional repository
For researchers
Showcase your research
Increases citation potential
24 hour access through any web-enabled device
Life’s work in one location
Satisfy funders' mandates
For librarians
Provides new ways for archiving & preserving valuable work
Time-saving and cost-effective
Help to identify trends
Reduce duplication of records

More Benefits
For the university
An institutional repository is an effective marketing tool
Increase the visibility, reputation and prestige
Greater interdisciplinary research
Enhanced funding
Easier reporting for RAE/REF
For the global community
Free access of scholarly information
Taxpayers fund a large amount of scientific research
Developing countries
Increase public knowledge
Gain access to a wide variety of materials

What type of content can be deposited in a institutional repository?
Faculty
Pre-prints, Post-prints, research findings, working papers, technical reports, conference papers
Multimedia, videos, teaching materials, learning objects
Data sets (scientific, demographic, etc.) and other ancillary research material
Web-based presentations, exhibits, etc.
Students
Theses and dissertations
Projects and portfolios
Awarded research
Performances and recitals

In -house solution = Hidden Costs Front End Server File storage IT personnel Back ups Upgrades

Obstacles to building a repository in-house
Open source institutional repository software is free to acquire but expensive to implement
Delays due to slow response from over-burdened IT services
Lack of personnel with the correct skills
Projects often go on for much longer than necessary
Other priorities can crop up unexpectedly and divert resources away from the repository project

Hosted solution = Transparent Costs Try before you buy Rapid set up Seamless upgrades Predictable/lower costs Technical support

Why do we offer Open Repository?
To allow any institution or organisation to benefit from open access
To offer a cost effective means of developing a repository
Not everybody has the technology, resources or skills to build a repository in-house
We have a commitment to open access, demonstrated by our commitment to DSpace. Our technical architect is a DSpace committer and our publisher is on the DSpace foundation

Why DSpace?
Widely used across the world
Vibrant open source development community
Java-based, fits with BioMed Central’s existing development skills
Easy migration of repositories
Logical and flexible infrastructure, suitable to a wide range of institutions, using a hierarchy of communities and collections.

What is Open Repository?
Open Repository is a hosted solution for building and maintaining a customized DSpace repository to suit a university or organisation’s requirements
A service to enable institutions to collect, showcase and preserve scholarly output for future generations
Can be used to store a variety of document types and be used for internal material as well as publicly available documents
A service from BioMed Central, the open access specialists, enabling institutions to set up a fully functioning repository quickly and efficiently

How do Open Repository customers benefit?
We have a better insight into hosting repositories
We are the open access publisher.
Wealth of experience gained from different sectors
academic, research, teaching, charity, government, museums, etc.
We can help grow content quickly
tools assist rapid and extensive population (datafeeds, batch-uploads, etc)
We share ideas to foster success
we learn from each of our clients experiences and share them in the community

Who Already Uses Open Repository?
University/Higher Education
Research Institutes
General Teaching Council of Northern Ireland (K-12)
Museums
International Charity/Humanitarian Aid Organisation
National Health Service (Government)
University Hospital

Case Study – “Médecins sans Frontières” or “Doctors without Borders”
Needed a reliable, high quality platform with a proven track-record
Wanted a central place for all published articles to be gathered
Needed material to be accessible in the 3 rd world
Had very specific development requirements, customizable browse functionality
Our knowledge as a medical publisher was particularly useful here

Case Study – “Médecins sans Frontières”
Chose Open Repository due to open access credentials
Perfect platform to allow access in developing countries
Advanced customizations to the user-interface
Changed the names of communities and collections to sections and topics, which made the content more relevant for their users
Médecins sans Frontières received 100 more hits per months due to Open Repository

Case Study - Roehampton University UK
Prestigious University
Wanted to use an open-source software
Required a flexible, easy solution to be outsourced
Were concerned about a way to easily gather content from their academics to populate the repository

Case Study - Roehampton University
Switched to Open Repository because it uses open-source DSpace software – gives them security for the future
Open Repository handled all technical aspects, allowing library resources to concentrate on gathering material to populate the repository
Open Repository further assisted by carrying out some batch uploads at no extra cost in order to further boost the content

What can we offer you?
Rapid set up, hosting & maintenance
Customization and branding to match your requirements
Acceptance of a wide variety of publication types & multimedia files
Powerful browse and search functionality (full text)
Administrator tools with granular access controls & submission workflow tools
Seemless upgrades
Full training for users and administrators
Customer and technical support

Some of the Unique Features of Open Repository
Advanced document upload functionality
* pre-filled submission forms (using DOI or PMID)
* ability to upload multiple files at the same time
Conversion to PDF and Open Office formats
Data feeds from PubMed Central and other open access archives
Social bookmarking tags (Digg, facebook, cite-u-like etc)
Embargo tool
E-Theses submission form

New developments of Open Repository
Improved scalability and extensibility of the software
Further customization of the interface and workflow engine to better suit your institutions needs
Ability to handle more complex objects with ease, such as websites, multiple versions of documents
Integration and support for “ SWORD ”, that allows the integration with other systems.
Integration with e-learning platforms such as Sakai , Moodle and Blackboard
Integrate other publishing systems such as Open Journal System (OJS)

New developments of Open Repository
Improved Researcher Pages - BibApp Campus Research Gateway that
enable researchers to store their life’s work within one central location and enables user to locate it through the search function.
OpenSearch - OpenSearch is a collection of simple formats for the sharing of search results.
OpenURL - A system with the OpenURL resolver is able to search other systems which have OpenURL (linking installed) to see whether they have a copy of an article they wish to purchase.

What our customers have said about us… “ Open Repository provides a hosted solution that is quick and simple to set up, customizable to our needs and easy to use” Pat Simons, Bibliographic and Technical Services Manager, Roehampton University “ A very slick service (and product!).” Martin Myhill, Acting University library, University of Exeter "Open Repository is easy to deal with, quick and useful: Our main requirements for a institutional repository have now been fulfilled" Sigrun Espelien Aasen Norwegian Knowledge Centre for the Health Services/ Norwegian electronic health library

Thank you for your time! [email_address] +44 203 192 2218 The institutional repository service from BioMed Central

Open Repository Workshop at Acrl 2009

by BioMedCentral on Sep 04, 2009

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