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Easily move scanned documents, images and other files to ... Easily move scanned documents, images and other files to ... Presentation Transcript

  • Easily move scanned documents, images and other files to MOSS2007 document libraries, while managing content types and metadata www.ioko.com
    • ioko is a specialist systems integrator and managed service provider with a successful 10 year history of the world class provision of services to the UK’s leading companies
      • Focussed on the design, build and operation of Enterprise web platforms
      • Ten year track record of delivery ahead of expectations for large projects in difficult environments
      • World class 24x7 support operation which supports business critical platforms for major UK organisations including banks, Fortune 1000 companies and broadcasters
      • We have built long term trusted advisor type relationships with the world’s leading companies
    We keep the best company
    • Founded 10 years ago
    • ~220 onshore resources in UK
    • £18M turnover
    • Offices in York, London and Two tier 1 UK secure hosting facilities in East and West London
      • 60% of revenues from outsourced operations (managed services)
      • 40% of revenues from consultancy and application development
      • 60% of revenues from media sector
    • Exclusive UK focus
    • Heavily focussed around using best-of-breed off-the-shelf packages
    • Key expertise
      • ITIL / BS15000 for Service Management,
      • RUP for software development,
      • Prince II for Project Management
      • BS7799 for Security management
    • www.ioko.com
    • Add on module for MOSS
    • Enables users to simply and rapidly add documents of all types to existing document libraries.
      • Typically ioko ScanPoint works in conjunction with a hardware scanning solution and OCR (Optical Character Recognition) software,
    • Multiple documents to be moved to one or more libraries in a single process
      • Prompts for metadata consistent with the content type and rules for the library.
    • ioko ScanPoint saves time and helps eliminate paper-based documents.
    • ioko ScanPoint uses a client side wizard to make adding documents quick and straight forward.
      • Documents are scanned and optionally OCR’s by an existing scanning solution and stored in a common folder
      • Multiple folders can be defined, shared folders are supported
      • ScanPoint lists files in the default directory; users select the files they wish to load (browsing to other file locations if required). Files can be previewed at this point if required
    Files are displayed from the default directory; users can quickly select some or all of these for processing, or browse to a different folder.
      • One or more upload profiles are selected
        • each profile defines the target document library, allowing documents to be added to multiple libraries (including extranets) in a single process.
        • Profiles can be easily added using the Profile Console.
      • The content type for the library is selected
        • metadata for that library-content type is displayed
        • Leaving fields blank allows retains existing metadata (such as document title)
        • Standard validation rules for the metadata defined in the library are applied
      • Files are moved to the predefined ‘Processed’ folder on the file system.
    • ScanPoint consists of a server component and one of more clients.
      • The server component is installed on the same physical server as MOSS. A configuration file points ScanPoint to the SharePoint Server address
    • The ScanPoint wizard is a rich client that is installed on each workstation that needs to load documents into SharePoint libraries.
      • This is most commonly just a few PC’s, often associated with a scanner.
      • The ScanPoint client can be deployed using Microsoft SMS and other network deployment tools.
    • Rapid upload of existing paper documents
      • Any type of document of file can be loaded, including images, CAD drawings etc.
    • Scanner hardware agnostic
    • Acts as a bulk upload tool and/or a bulk meta data tool
    • Profile based rules makes it easy for users to assign documents to libraries
    • Metadata is applied to all selected documents, greatly speeding up the addition of related documents to SharePoint libraries
    • Respects library and content type metadata, including validation rules, to ensure consistent metadata
    • Simple to deploy, maintain and use
    • Minimal training and excellent user acceptance ensures adoption
    • Reduce the burden of paper, by moving it into a digital form where it can be more rapidly found, searched, reviewed and annotated
    • ioko ScanPoint is available as part of a broader Office or MOSS 2007 based solution.
    • Microsoft partners can also purchase it direct from ioko for inclusion in their projects.
    • Contact [email_address] for licensing details
      • 01904 438000