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Anatomy of a Presentation

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Tips on preparing and making a presentation

Tips on preparing and making a presentation

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Anatomy of a Presentation Anatomy of a Presentation Presentation Transcript

  • Anatomy of a Presentation From Idea to Delivery Presented by Bill Lovitt, CCE
  • “ Only the prepared speaker deserves to be confident.”
    • Dale Carnegie
  • Discussion Points
    • Why you need to know how to present
    • Types of presentations
    • Mandatory and discretionary presentations
    • Understanding your audience
    • Preparing and delivering a presentation
    • Public speaking tips and resources
  • About Today’s Presentation
    • This is an interactive presentation
    • Audience participation is welcome
    • Let’s share ideas, concerns, and experiences
  • Why You Need to Know How to Present
    • Communicate Credit Dept. value to senior management and sales
    • Explain performance trends
    • Lobby for resources
    • Deal with customers
    • Roll out new processes and procedures
    • Motive your team
  • Types of Presentations
    • #1 : Informational (speech at sales meeting)
    • #2 : Reporting (fact-finding report)
    • #3 : Proposal (support for additional resources)
    • #4 : Training (associate development)
    • #5 : Demonstration (how to use scanner)
    Continued …
  • More Types of Presentations
    • #6 : Discussion Leader (roundtable, role-playing)
    • #7 : Briefing (status update on potential write-off)
    • #8 : Motivational (achieve department goal)
    • #9 : Introduction (introduce executive at meeting)
    • #10 : Awards (recognition of staff members)
  • Mandatory & Discretionary Presentations
    • Mandatory
      • Request by management, sales, or customers for information, explanations, status updates
    • Discretionary
      • Elective presentations to peers, staff, etc.
  • Understanding Your Audience
    • Who is your audience?
    • Why will they attend your presentation?
    • How can you meet their needs and exceed their expectations?
      • Once you understand your audience and their expectations, you can set objectives
  • Preparing a Presentation
    • Understand audience and expectations
    • Set objectives for presentation
    • Determine format – with/without slideshow
    • Gather information and do research
    • Assemble information in a well structured format
    1st 2nd 3rd 4th 5th
  • Preparing a PowerPoint Slideshow
    • Choose a template (standard or custom)
    • Build your presentation text
      • Limit the amount of information per slide
    • Add graphics and animations
    • Align slide count to allocated time
    • Use the appropriate “view” ( let’s demonstrate )
      • Normal : slide, speaker notes, outline
      • Outline : like normal, but emphasis on outline
      • Slide : shows slide only
      • Slide sorter : thumbnails of multiple slides
      • Slide show : full screen view for actual presentation
    PowerPoint Tips Normal Outline Slide Slide Sorter Slide Show
  • More PowerPoint Tips
    • Try the AutoContent wizard
      • File/new/general commands to locate
      • Helpful for practice or new users
    • Use a template to coordinate elements
      • Incorporates pre-assembled backgrounds, fonts, scheme colors, bullet types
      • Helps to avoid mismatched fonts, colors, etc.
  • More PowerPoint Tips
    • Use AutoShapes and WordArt (from drawing toolbar) to add impact to text
    Use Basic Shapes Try Stars & Banners
  • More PowerPoint Tips
      • Use print command, then “print what” and select handouts
      • Select slides per page
      • ( 2 or 4 both work well)
    • Print handouts for your audience
  • In Slideshows
    • Use clip art
    Graphics
    • And photos
  • Animations in Slideshows
    • From menu … slide show/custom animation
    Appear Crawl Stretch Zoom Wipe Checkerboard
  • Data & Graphs in Slideshows Turn this …
  • Data & Graphs in Slideshows Into this !
    • Insert/new slide/chart
    • Double click to add chart
    • Change sample headers and data to actual
    • Data table automatically converts to graph
    Data & Graphs in Slideshows Here’s how …
  • Delivering a Presentation
    • Confirm content, length and audience details
    • Prepare for equipment needs
    • Prepare handouts and visual aids
    • Rehearse, rehearse, rehearse … and more
    • Handle room/equipment setup – arrive early
    • Stay on schedule
    • Quick Tips for Speakers
    • (Building a speech is like building a house)
    • FOUNDATION: develop an outline
      • Opening, body, closing
    • FLOOR: rehearse and refine
    • WALLS: vocal variety, gestures, humor
    • WINDOWS: audience participation, questions,
    • visual aids, eye contact
    • ROOF: quotes, poems, limericks
      • "Be creative, throw in a rhyme; That'll keep
      • 'em awake, at least some of the time"
  • Public Speaking Resources
    • How to Do Everything with PowerPoint
      • By Ellen Finkelstein
    • The Fastest Way to Create a Memorable Speech ASAP
      • By William Mooney & Donald J. Noone
    • And I Quote
      • By Ashton Applewhite, William R. Evans III & Andrew Frothingham
  • Resources - Useful Websites
    • Quotations
      • www.heartquotes.net
      • www.quotationspage.com
      • www.theotherpages.org/quote.html
    • Speaking Tips
      • www.toastmasters.org
      • www.speechtips.com
    • PowerPoint (Microsoft website)
      • www.microsoft.com
  • Toastmasters International
    • Started 1924
    • Over 195,000 members
    • Over 9,300 clubs in about 80 countries
    • Organizations that use the program include:
      • Dun & Bradstreet
      • IBM
      • Motorola
      • Procter & Gamble
    • Main phone # (949) 858-8255
    • Information line (800) 993-7732
    • Website www.toastmasters.org
    TOASTMASTERS CONTACT INFORMATION The #1 Resource To Develop Communication And Leadership Skills
  • Rewards
    • Why would anyone want to speak in public?
    • Credibility
    • – The Harvard Business Review says, “The number one criteria for advancement and promotion for professionals is an ability to communicate effectively.”
    • Experience
    • – Portable skill to take anywhere
    • Networking
    • – Meet new people in audience
  • “Tell the audience what you're going to say, say it; then tell them what you've said.”
    • Dale Carnegie
    • Remember …
    • Understand your audience
    • Be prepared
    • Rehearse, rehearse, rehearse
  • A Final Thought …
    • Don’t ever give a presentation on a topic you don’t understand or don’t like
    • “ It’s better to keep one’s mouth shut and be thought a fool than to open it and resolve all doubt.”
    • Abraham Lincoln