Tables

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Tables

  1. 1. Tables
  2. 2. Why Use Tables ?You know how present information in parallel columns by using tabs or usingcolumns in Word. Words Tables feature will allow you to format, edit,delete, and move text without affecting the rest of your document.Microsoft Word tables can help you arrange your thoughts and data in waysthat make sense to the people youre trying to reach.Tables can be a great way to present numbers, but it also does a great job ofpresenting text and graphics. Just about anything can be put into the table. Itsall up to you.In short, a table is a collection of rows and columns that allows you organizetext, graphics and data.There are several ways to create tables in Word…….
  3. 3. 1. Creating Tables by dragging to size •On the Insert Tab, in the Table Group click on the table command. •Now, drag the number of columns and rows you want in your table. Drag your mouse diagonally 7 Rows by 5 columns
  4. 4. 2. The Insert Table Dialog Box:From the menu, Choose Insert Table. The Insert Table dialog box appears.•Determine the number of columns and rowsyou need in your table. You can add more later.•To create a table as wide as your page, leavethe Fixed Column Width setting on Auto.•Click OK. A table is inserted into yourdocument.
  5. 5. 3. Creating Tables Using the Draw Tables command: •Click the Draw Tables button on menu. The mouse pointer turns into a pencil. •Drag the pencil to create a rectangle about the size of the table you want. •Release the mouse button. The border of the table appears in your document. •Use the pencil again to draw in column and row borders. •Click the Draw Table button again to change the pencil back into an I-beam.
  6. 6. Anatomy of a TableA column is a vertical A row is a horizontal A cell is one boxline of boxes line of boxes
  7. 7. Enter TextClick in a cell and start typing.Moving Around in a Table: •Use the Tab key or right arrow key to move right. •Use Shift + Tab or the left arrow key to move left. •The up and down arrow keys will move the insertion point above or below its current location.If you start in the upper left corner, you can use the tab key to move to theright and then down and across again.
  8. 8. Add a RowTo Add Rows at the bottom: •Move the insertion point to the last cell in the table and press Tab.To Insert Rows in the Middle of the Table: •Place the insertion point where you want to add your row. •Right click and choose INSERT
  9. 9. Add a ColumnTo Insert a Column: •Position the mouse pointer where you want to column to be located. •Right click and choose Insert - Insert Columns to the Right or Insert Columns to the Left.
  10. 10. Delete a Row or ColumnTo Delete Rows or Columns: •Select the row(s) or column(s) you want to delete. •Right-click and choose Delete Rows or Columns from the shortcut menu. To delete an entire table – select the entire table Right click choose CUT
  11. 11. Change Column Width or HeightAfter a table is created, you may need to adjust the size of columns and cells.To Adjust Columns and Cell Width:•Hover the insertion point over the border between the row and column.•The insertion point changes to a double-headed arrow.•Drag the border in either direction.
  12. 12. Merge CellsYou can combine two or more cells in your table to create one largecell. This is useful when you want to display a title in the cell at thetop of your table. Highlight the adjacent cells that you want to merge. Right click select merge cells Type your title into the merged cell
  13. 13. Split CellsYou can split one cell in your table into several smaller cells.Click the cell you want to splitOn the table menu choose split cell Double click and type the number of columns and rows that you want inside the cell. Click OK
  14. 14. Formatting TextWhatever you do to format text in a paragraph (make it bold green, for example), you cando to text in a table cell. Selecting parts of a table: A cell: click inside cell. A row: Move mouse to left of margins, the I beam becomes an arrow. Point to the row, and click. Multiple rows: Select the first row, click and drag the number of rows desired. A column: Move the mouse above the column. It turns into a downward pointing arrow. Click once. Multiple columns: Select the first column, click and drag the number of columns desired. Entire Table: Click on the handle in the upper left corner
  15. 15. Align Text in Cells You have the option to place text exactly where you want it in a cell.To select the text youwant to aligndifferently, drag yourmouse across the cells.Right click and choosecell alignment. Click onthe icon thatrepresents thealignment you need.
  16. 16. Change Text Direction You can change the direction of text to emphasize text or to fit long column headings into a narrow column.To select the text you want to align differently, drag your mouse across the cells Click the button to change the direction of the text. Repeat this step until the text appears the way you want.
  17. 17. Change or Remove Table BordersYou can enhance the appearance of your tables by changing the borders. You canchange all of borders, or just specific cells. Changing the border on individual cells canhelp to emphasize important information.Select the cells, rows, columns, or entire table that you wish to change. To remove borders select the cells with borders and choose NONE
  18. 18. Add Shading to CellsYou can draw attention to an area of your table by adding shading to cells.Select the cells, rows, columns, or entire table that you wish to change.
  19. 19. Table ToolsHere is another set of tools that only appears when you need it. Word offers many ready-to-use designs that you can apply to your tables. You can see what the style will look like before you select it.
  20. 20. Move a TableYou can move a table from one location to another in your document. You must be inprint layout or web layout view.Position the mouse over the table you want tomove. A handle appears in the upper left cornerPosition the mouse over the handle and yourcursor changes to the same 2 arrow symbol. tableDrag your table with the handle.
  21. 21. Resize a TableYou can change the size of a table to improve the layout of your document.Position the mouse over the table you want toresize. A square handle appears in the lowerright corner Position the mouse over the handle and your table cursor changes to a two way arrow symbol. Drag to resize your table with the handle.

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