Why Use Tables ?<br />You have learned how to present information in parallel columns using tabs and columns in Word. Using Word's Tables feature, you can format, edit, delete, and move text without affecting the rest of your document. <br />Microsoft Word tables can help you arrange your thoughts and data in ways that make sense to the people you're trying to reach.<br />Tables can be a great way to present numbers, but it also does a great job of presenting text and graphics. Just about anything can be put into the table. It's all up to you.<br />In short, a table is a collection of rows and columns that allows you organize text, graphics and data.<br />There are several ways to create tables in Word…….<br />
1. Creating Tables by dragging to size<br /><ul><li>On the Insert Tab, in the Table Group click on the table command.
Now, drag the number of columns and rows you want in your table. </li></ul>Drag your mouse diagonally<br />7Rows by 5 columns<br />
2. The Insert Table Dialog Box:<br />From the menu, Choose Insert Table. The Insert Table dialog box appears. <br /><ul><li>Determine the number of columns and rows you need in your table. You can add more later.
To create a table as wide as your page, leave the Fixed Column Width setting on Auto.
Click OK. A table is inserted into your document. </li></li></ul><li>3. Creating Tables Using the Draw Tables command:<br /><ul><li>Click the Draw Tables button on menu.The mouse pointer turns into a pencil.
Drag the pencil to create a rectangle about the size of the table you want.
Release the mouse button. The border of the table appears in your document.
Use the pencil again to draw in column and row borders.
Click the Draw Table button again to change the pencil back into an I-beam. </li></li></ul><li>Anatomy of a Table<br />A column is a vertical line of boxes<br />A row is a horizontal line of boxes<br />A cell is one box<br />
Enter Text<br />Click in a cell and start typing. <br />Moving Around in a Table:<br /><ul><li>Use the Tab key or right arrow key to move right.
Use Shift + Tab or the left arrow key to move left.
The up and down arrow keys will move the insertion point above or below its current location. </li></ul>If you start in the upper left corner, you can use the tab key to move to the right and then down and across again.<br />
Add a Row<br />To Add Rows at the bottom:<br /><ul><li>Move the insertion point to the last cell in the table and press Tab.</li></ul>To Insert Rows in the Middle of the Table:<br /><ul><li>Place the insertion point where you want to add your row.
Right click and choose INSERT</li></li></ul><li>Add a Column<br />To Insert a Column:<br /><ul><li>Position the mouse pointer where you want to column to be located.
Right click and choose Insert - Insert Columns to the Right or Insert Columns to the Left. </li></li></ul><li>Delete a Row or Column<br />To Delete Rows or Columns:<br /><ul><li>Select the row(s) or column(s) you want to delete.
Right-clickand choose Delete Rows or Columns from the shortcut menu. </li></ul>To delete an entire table – select the entire table<br />Right click choose CUT<br />
Change Column Width or Height <br />After a table is created, you may need to adjust the size of columns and cells.<br />To Adjust Columns and Cell Width:<br /><ul><li>Hover the insertion point over the border between the row and column.
The insertion point changes to a double-headed arrow.
Drag the border in either direction. </li></li></ul><li>Merge Cells<br />You can combine two or more cells in your table to create one large cell. This is useful when you want to display a title in the cell at the top of your table.<br />1<br />Highlight the adjacent cells that you want to merge.<br />Right click select merge cells<br />2<br />Type your title into the merged cell<br />3<br />
Split Cells<br />You can split one cell in your table into several smaller cells.<br />Click the cell you want to split<br />On the table menu choose split cell<br />Double click and type the number of columns and rows that you want inside the cell.<br />Click OK<br />
Formatting Text<br />Whatever you do to format text in a paragraph (make it bold green, for example), you can do to text in a table cell. <br />Selecting parts of a table: <br />A cell: click inside cell. <br />A row: Move mouse to left of margins, the I beam becomes an arrow. Point to the row, and click.<br />Multiple rows: Select the first row, click and drag the number of rows desired. <br />A column: Move the mouse above the column. It turns into a downward pointing arrow. Click once. <br />Multiple columns: Select the first column, click and drag the number of columns desired.<br />Entire Table: Click on the handle in the upper left corner<br />
Align Text in Cells<br />You have the option to place text exactly where you want it in a cell. <br />To select the text you want to align differently, drag your mouse across the cells.<br />Right click and choose cell alignment. Click on the icon that represents the alignment you need.<br />
Change Text Direction<br />You can change the direction of text to emphasize text or to fit long column headings into a narrow column.<br />To select the text you want to align differently, drag your mouse across the cells<br />Click the button to change the direction of the text. Repeat this step until the text appears the way you want.<br />
Change or RemoveTable Borders<br />You can enhance the appearance of your tables by changing the borders. You can change all of borders, or just specific cells. Changing the border on individual cells can help to emphasize important information.<br />Select the cells, rows, columns, or entire table that you wish to change.<br />To remove borders select the cells with borders and choose NONE<br />
Add Shading to Cells<br />You can draw attention to an area of your table by adding shading to cells.<br />Select the cells, rows, columns, or entire table that you wish to change.<br />
Table Tools<br />Here is another set of tools that only appears when you need it.<br />Word offers many ready-to-use designs that you can apply to your tables.<br />You can see what the style will look like before you select it.<br />
table<br />Move a Table <br />You can move a table from one location to another in your document. You must be in print layout or web layout view.<br />Position the mouse over the table you want to move. A handle appears in the upper left corner<br />Position the mouse over the handle and your cursor changes to the same 2 arrow symbol. Drag your table with the handle.<br />
Resize a Table<br />You can change the size of a table to improve the layout of your document.<br />Position the mouse over the table you want to resize. A square handle appears in the lower right corner<br />Position the mouse over the handle and your cursor changes to a two way arrow symbol. Drag to resize your table with the handle.<br />table<br />
AUTO FIT CONTROLS<br />Autofit to contents changes the size of your table based on the amount of text in the table.<br />Autofit to window spreads out your table so that it fits between the margins on you paper or adjusts to fit your window in web view<br />Use fixed Column Width if you want to control the width of each column separately <br />Distribute Rows / Columns Evenlyallows you to readjust and space each cell evenly.<br />
The Flow Of Text Around Your Table<br />If your document contains a table and regular paragraph text, you may need to tell Word how you would like the flow of text around your table.<br />Right clicking on the table will give you a context menu. The last item on that menu is Properties.<br />You can experiment with these options and decide which option is best for your presentation.<br />