Working With Text


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Working With Text

  1. 1. Working With Text
  2. 2. Word Wrap Word wrap is a word processor feature that automatically starts a new line when the text you type reaches the end of a line. When you type a character that doesn't fit on the end of a line, that character (and the rest of the word it's part of) appears on the following line. Later, if you edit the text, word wrap automatically adjusts to close up space from deleted characters or make room for inserted characters. If you press Return or Enter at the end of a line, you tell your word processor that you've just finished typing a paragraph. Word inserts a character (often called a carriage return or return character) that is normally invisible. Only press Return or Enter at the end of a paragraph.
  3. 3. The Insertion Point The I-beam shows you where your mouse pointer is. The blinking insertion poin t shows you where your next word will be once you start typing. When you are in a Word document , your pointer changes from an arrow into an I-beam . Once the pointer leaves the Word document to perform a Windows function, it changes back into an arrow . You normally enter text by typing it in. The text that you type appears at the insertion point (also called a cursor) -- that blinking vertical line that always seems to be right after the last character you typed.
  4. 4. Moving the Insertion Point <ul><ul><li>Use your mouse to move your insertion point anywhere within the document. Move your mouse until the I-beam is where you want your insertion point to be and click. </li></ul></ul><ul><ul><li>OR </li></ul></ul><ul><ul><li>Use your arrow keys to move your insertion point up, down, left, or right. These movements move your insertion point one space or line at a time. This method is especially useful if you only need to move a few spaces or lines back in a document to make a correction. </li></ul></ul><ul><ul><li>OR </li></ul></ul><ul><ul><li>Hold the Ctrl key and press up or down arrow keys to jump up or down a paragraph at a time. </li></ul></ul><ul><ul><li>OR </li></ul></ul><ul><ul><li>Press Page Down (PgDn) to jump down the document one window at a time. </li></ul></ul>
  5. 5. Inserting Text / Overtype Click wherever you want to insert some new text. Start typing and the existing text should move to make room for the added text. If instead of moving out of the way, your existing text disappears as you type the new words, It means that the OVERTYPE feature is on. When OVR appears in bold at the bottom of your window, any text you insert will replace the existing text in your document Insert mode is the default mode for editing in Word. It is useful for adding and changing words. It is also the most flexible, since it does not erase existing text. Insert mode is recommended for most editing. Overtype mode is useful when replacing a word or series of words. It is particularly useful when you want to change the ending of a sentence. Be careful, you can easily type over text you want to keep. Remember , if you find yourself in overtype mode and start to panic, simply press the Insert key. To turn off the OVERTYPE feature, press the insert key on your keyboard.
  6. 6. Deleting / Selecting Text <ul><li>Deleting text </li></ul><ul><li>You can delete text as you type by pressing the Backspace. This deletes the character immediately to the left of the blinking insertion point. You can also delete text by selecting it (see next section) and pressing Backspace. </li></ul><ul><li>  </li></ul><ul><li>Selecting text </li></ul><ul><li>To select any amount of text, drag the mouse pointer over it and press the mouse button down while you move the mouse </li></ul><ul><li>To select a whole word, double-click the word. </li></ul><ul><li>To select a whole paragraph, triple-click the paragraph. </li></ul><ul><li>To select a whole line, click in the selection bar to the left of the line </li></ul><ul><li>To select a whole document, choose Edit > Select All or press Control-A </li></ul>
  7. 7. Keyboard commands to select text
  8. 8. Move or Copy Text You all know how to cut, copy and paste text to get the results you need. An even easier method in a short document is dragging and dropping. <ul><li>First highlight the text you want to move or copy. </li></ul><ul><li>Position the mouse over the selected test. The changes to a </li></ul><ul><li>Right drag the text to the location you want it to be </li></ul><ul><li>You guessed it! A context menu pops up to ask if you want to move or just copy the text to it’s new location </li></ul>If you “link” an object or text by copying it and clicking “link here”, when you change the object or text in one place, it changes automatically in the other. You can do this across different documents and across different programs. The context menu also asks if you want to “link here” or “create a hyperlink here” If you create a hyperlink, you copy the object or text and the new version becomes a clickable “hot spot” that will jump you back to the original.
  9. 9. The Clipboard is the place where information is temporarily stored when you are cutting or copying it. The Office Clipboard allows you to copy and/or cut up to 24 elements, including text and graphics. These elements can then be pasted into any document in any order, or can be pasted from, or to another Office application. To paste press CTRL+V , or right click to display the context menu. If you want more control over how something is pasted from the Clipboard, use the Paste Special command from the Edit menu. The Clipboard The clipboard is usually invisible, working behind the scenes. If you copy or cut and then paste – the most recent item that you put on the clipboard will be the one that gets pasted. If you cut something, then cut a second object before pasting the first, the clipboard pane will open automatically.
  10. 10. The Clipboard Pane The Task Pane allows you to view the contents of the clipboard, which is the virtual storage space for all cut and copied items. You can cut or copy multiple objects and view them through the Task Pane Clipboard. You can also paste multiple items using the Task Pane Clipboard. Information on the Clipboard can be pasted multiple times; however, when the Clipboard contains 24 items and another item is cut or copied, the oldest item on the Clipboard is removed. The clipboard pane and can be opened either by choosing Edit, Office Clipboard; or by opening the task pane (View, Task Pane), and then selecting Clipboard from the task pane’s drop-down menu. To paste an item from the clipboard into your document, position your cursor in the document at the preferred insertion point, then click on the item you wish to paste into your document.
  11. 11. Find You can use the Find Feature to locate a word or a phrase in your document On the Edit Menu choose Find Type the text you want to find, by clicking FIND NEXT. Word will find the text even if the text is part of another word. For example, if you search for “place”, Word will also find “places”, “someplace”, “commonplace”, etc. Word highlights the first matching word – click “next” to find the next match. When Word has found the last match, a dialog box appears telling you that Word has finished searching.
  12. 12. Advanced Search For more advanced search options if you click on the “more” button, you get these options.
  13. 13. Replace Text To search through a document to replace all instances of a word or phrase, choose Edit  Replace to display the Replace tab of the Find and Replace dialog box. Enter the text you want to replace in the Find what box, then enter the text you want to replace it with in the Replace with box. Click the Find Next button to find the first occurrence, then use the Replace button to replace the found occurrence or the Find Next button to skip that occurrence and move onto the next one. If you're really confident about the change, you can use the Replace All button to replace all occurrences at once. To just replace a section of existing text with something else, s elect the text you want to replace. Then type the new text. The new text replaces the old text. The replace feature is great if you have a long word or phrase that you have to type many times in a document, such as The Buffalo Seminary. You can type a short form of the word (Sem) throughout your document then have Word replace the short form with the full word or phrase.
  14. 14. Undo, Redo, and Repeat commands on the EDIT menu <ul><li>Undo undoes the last thing you did. Think of it as an &quot;Oops!&quot; command. What's great about Word is that it supports multiple levels of undo, which means you can undo the last thing you did, then the thing before that, then the thing before that, etc. You can even undo things you did before you saved a document (but not before you opened the document). </li></ul><ul><li>Repeat duplicates the last thing you did. For example, if the last thing you did was make a selection bold, the Repeat command makes the current selection bold. The Repeat command is available only if the last command was not Undo. </li></ul><ul><li>Redo reverses the Undo command. Think of it as an &quot;undo Undo&quot; command. This command is available only if the last thing you did was to undo an action. </li></ul>
  15. 15. <ul><li>As you can imagine, Undo is a very handy feature. If you suddenly make a change or mistake that you do not want or did not mean to do, you can simply &quot;undo&quot; your action. </li></ul><ul><li>Word remembers up to 300 actions in a document and allows you to undo any or all of them as long as you haven't closed the document first. </li></ul><ul><li>Choose Edit Undo . (Ctrl + Z) </li></ul><ul><li>OR </li></ul><ul><li>Undo all your recent actions by repeatedly clicking the Undo button located on the Standard toolbar. </li></ul><ul><li>Notice the small list arrow next to the Undo button. When you click on it, you see a list of all the separate actions you have performed on the document you are working on. You can select as many actions as you want to undo. </li></ul><ul><li>IMPORTANT: You cannot choose to undo one action in the middle of the list. If you want to undo something you did several steps back, you will have to undo everything you did after that action. </li></ul>UNDO REDO