04 formatting text


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04 formatting text

  1. 1. Formatting Text
  2. 2. About FormattingFormatting a document and its contents improve not only the documentsappearance, but also its ability to get your message across. Here are some examplesof what you can do:•Format specific words as bold or italic to set them apart from the other text.•Include headings to break up text based on concepts, making it easier to read.•Use bulleted or numbered lists to clearly identify important points you want to make.•Use tab tables to present numerical data in a way thats easy to read.•Include headers and footers on each page to provide important information such asthe page number or revision date.
  3. 3. Three Main Types of FormattingToo much formatting can distract the reader, reducing the documents ability tocommunicate its messageThere are three main types of formatting in Word:•Text or Font formatting allows you to change the appearance of individual fontcharacters. For example, you can change the font (or typeface) itself, increase or reduceits size, or make it bold, italic, or underlined. The thing to remember about fontformatting is that it is applied to words or text sections that you select.•Paragraph formatting allows you to change the appearance of entire paragraphs. Forexample, you can change the line spacing or justification, add tabs, or increase theamount of indentation. Paragraph formatting is applied to an entire paragraph; you cantapply it to only part of a paragraph.•Document/Page formatting allows you to change the appearance of an entiredocument or document sections. For example, you can change the margins or add aheader and footer. Document or Page formatting is applied to the whole document orselected sections.I suggest that unless you are creating an outline, formatting is the last thing youdo, after you type in all of the text.
  4. 4. The Font Group The most commonly used Font tools are available on the HOME TAB. Tools in the Font group allow you to change font name, font size, and font style. Font name Bold Italic underline Font size•Font name enables you to select a font. This menu includes all of the fonts properlyinstalled on your system. Font names appear with the font applied so you can see whateach font looks like.•Font size enables you to select a size. You can also click in the box and type in a size.•Bold enables you to apply the bold style.•Italic enables you to apply the italic style.•Underline enables you to underline characters.
  5. 5. Font SizeThe Font dialog box also allows you to change the size of a font. You can usedifferent font sizes to give emphasis to different parts of your document. Font sizeis commonly expressed in points. Font sizes range from 8 point (extremely small)to 72 point (very big). Arial 10 Point Arial 12 Point Arial 20 Point Arial 26 PointThe standard Font size for most documents is 10 or 12 Point.You can preview different font sizes in the Preview window in the Font dialog box.
  6. 6. Using ColorThe use of color can add emphasis to your words and make your document easierto read.To Change the Color of Text:•Select the text you want to change.•Click the downward-pointing arrow to the right of the text color button in theFont group A color palette appears.•Click the color you want to apply.•Word changes the color of your text.
  7. 7. Highlighting Text You can highlight text you want to stand out in your document. Highlighting text is useful for marking information that you want to review of verify later.Select the text you want tohighlight. In the FONT GROUP, click the highlighting icon Click on the arrow to display color options
  8. 8. Word 2010 has a few more cool things youcan do to make your text really stand out! Experiment !