Acquiring and Maintaining Resources for the New Collection

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Presentation at the Law Librarians of New England Fall 2013 meeting, The New Normal in Law Librarianship.

Presentation at the Law Librarians of New England Fall 2013 meeting, The New Normal in Law Librarianship.

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  • 1. Acquiring and Maintaining Resources for the New Collection LLNE Fall Meeting Boston, MA October 4, 2013 Bess Reynolds Technical Services Manager Debevoise & Plimpton LLP
  • 2. Debevoise • 650 attorneys • 8 offices in 6 countries • 70% + in New York • 33 practice areas o 56% corporate o 35% litigation o 9% tax • 4 offices have full time library staff Presented by Bess Reynolds 2
  • 3. The New Normal Moving from Just in Case to Just in Time Presented by Bess Reynolds 3
  • 4. The library is not a place Presented by Bess Reynolds 4
  • 5. On the Desktop • 50,000+ eBooks from NYLI • 50,000+ digital resources via Serials Solutions • 1,000+ RSS feeds • 500+ direct electronic subscriptions • 100 Matthew Bender treatises as eBooks Presented by Bess Reynolds 5
  • 6. Available in 2 hours • 300,000 print volumes of primary and secondary legal materials from NYLI • Resources from Columbia Law Library by subscription • Traditional ILL from other libraries and local firms Presented by Bess Reynolds 6
  • 7. In the Library 30,000 volumes of print • Treatises, primary & secondary legal materials • Periodicals • Newspapers Presented by Bess Reynolds 7
  • 8. Ratio of Electronic to Print Expenses Presented by Bess Reynolds 8 2006 2007 2008 2009 2010 2011 2012 2013 Electronic/Internet Subscriptions Print
  • 9. Growth of Electronic Resources as a % of Annual Budget Presented by Bess Reynolds 9
  • 10. • Set a collection development policy for: o Selection o Maintenance o Access • Centralize acquisitions • Consult stakeholders • Evaluate your budget based on practice groups – size & economic importance • Require practice head approval for large purchases Presented by Bess Reynolds 10
  • 11. Presented by Bess Reynolds 11 How Do Vendor & Publisher Practices Affect Your Collections?
  • 12. Presented by Bess Reynolds 12 • NDAs: Non-disclosure agreements that prohibit librarians from discussing pricing of products & contracts • Contract pricing that devalues print content even though attorneys prefer print (tax practitioners for example) • Lack of meaningful usage statistics for digital subscriptions Pain Points
  • 13. Pain Points Continued • Substituting digital formats for print without proper notice • Digital versions of print serials that circulated to many may come with a prohibitively high single user price tag • Creating proprietary platforms for eBooks thwarting single silo for discovery Presented by Bess Reynolds 13
  • 14. The Budget • These new resources have added to the costs of the collections; many libraries have a balancing act because the overall allocation for materials has not increased to take into account the cost of e-resources, so inevitably cuts are made to purchases of new paper books.* • *Selling the Farm, Ruth Bird. 25 Sept., 2013, consulted 26 September. <http://www.slaw.ca/2013/09/25/selling-the- farm/> Presented by Bess Reynolds 14
  • 15. Presented by Bess Reynolds 15 Vendors Have Not Developed Library Management Tools Busy lawyers don’t have time: • To register themselves on web sites • Manage their passwords • Learn new platforms • Find materials to support their practice areas IT department restricts the network: • Attorneys (and librarians) cannot install applications or vendor plug-ins • New software requires extensive testing
  • 16. Thank you Contact me: breynolds@debevoise.com Follow me on Twitter*: @bibliobess *highly personal reflecting my opinions only Presented by Bess Reynolds 16