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Creating Accessible PDF Documents_Techshare India 2014
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Creating Accessible PDF Documents_Techshare India 2014

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Presented by Leyon Gudinho - Functional Accessibility Tester, BarrierBreak at Techshare India 2014 ...

Presented by Leyon Gudinho - Functional Accessibility Tester, BarrierBreak at Techshare India 2014

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  • 1. Creating Accessible PDF Document By Leyon Gudinho Functional Accessibility Tester BarrierBreak Tel: +91-22-26860485/6 Web: www.barrierbreak.com Email: sales@barrierbreak.com
  • 2. Objectives • • • • Identify the need for accessible PDF documents Learn how to create Accessible PDF document Identify Content Structure Check PDF documents for Accessibility
  • 3. PDF documents • Adobe Portable Document Format (PDF) • Open standard file format • World-wide standard for distributing electronic documents
  • 4. Accessibility Issues - Screen readers • • • • • Difficulty to distinguish structure from content Illogical reading order Difficulty to access complex layouts Difficulty to access columnar content Older versions failed to read PDF documents on the web
  • 5. PDF and Accessibility • Screen readers failed to read the PDF documents • Support for accessibility included with the release of Acrobat 10.0 • Content needs to be tagged to support assistive technology access
  • 6. PDF accessibility levels • Non structured • Structured • Tagged
  • 7. Method of creating accessible PDF Approach 1 # Convert from Word Approach 2 # Existing PDF
  • 8. Content structure • • • • • • Text Headings Lists Images Table Links
  • 9. Convert Word into PDF • Select ‘Convert to Adobe PDF’ option—Adobe PDF menu • Click on the ‘Convert to Adobe PDF’
  • 10. Convert Word into PDF • Conversion settings: – Check ‘Enable Accessibility’ option – Check ‘Reflow with tagged PDF’ option • Use Styles and Formatting options to control the presentation • Select the ‘Convert to PDF’ • Set Language settings • Set Document structure for pages
  • 11. Convert Word into PDF • Work with Artifacts – Explain Artifacts – Find Artifacts option • Check Reading order • Full check • User testing
  • 12. Conversion settings 1
  • 13. Formatting options in Word Use styles and formatting options available: • Styles • Lists • Columns
  • 14. Language Settings 1. Select Project > Project Properties > Language Settings 2. Set a document‟s language using the „Document Properties‟ option from the „File‟ menu 3. Set the language of the alternate text using the “Touch Up Properties” dialog box
  • 15. Language Settings Window
  • 16. Document Structure
  • 17. Conversion from Existing PDF • • • • • • • Tag document Set Language settings Set Document structure for pages Work with Artifacts Check Reading order Full check User testing
  • 18. Document Structure • Identify different element tags – Block level elements (Part, Sect) – Heading and paragraph elements – List elements – Table elements – Other elements (Figure, Link, Caption) • Add tags – Entire document using tool – Manually • Best Practice of tags
  • 19. Reading Order • Ensures maximum accessibility • Is very important in the case of complex layouts • Examples: – Columns – Nesting lists – Complex tables
  • 20. Accessibility Checker • Helps to identify potential accessibility errors in a document • Acrobat 10.0 provides two options: – Quick Check – Full Check • Select “Advance>Accessibility” submenu
  • 21. Contd. Accessibility Checker • Check Reading order – Touch up reading order feature – Reflow option • Perform Accessibility check – Quick check – Full check – User testing
  • 22. Touch Up Reading Window
  • 23. Advanced Check
  • 24. Quick Check option
  • 25. User Testing • Is performed to finally check the accessibility with the screen readers • Identify the issues and implement the changes.
  • 26. Bookmarks
  • 27. Let Technology be Inclusive! Assistive Technology Accessibility Services Accessible Web Development Accessible Conversion POUR Accessibility Testing • • • Empower persons with disabilities Provide equal access to technology Build inclusion and diversity • • • Testing by persons with disabilities Meet your social and legal requirements Comply with accessibility guidelines
  • 28. Where to Contact Me? Email: leyon@n-syst.com Office: +91-26860485/6 Extn: 117