Creating Accessible PDF
Document
By Leyon Gudinho
Functional Accessibility Tester
BarrierBreak

Tel: +91-22-26860485/6

We...
Objectives
•
•
•
•

Identify the need for accessible PDF documents
Learn how to create Accessible PDF document
Identify Co...
PDF documents
• Adobe Portable Document Format (PDF)
• Open standard file format
• World-wide standard for distributing el...
Accessibility Issues - Screen readers
•
•
•
•
•

Difficulty to distinguish structure from content
Illogical reading order
...
PDF and Accessibility
• Screen readers failed to read the PDF
documents
• Support for accessibility included with the
rele...
PDF accessibility levels
• Non structured
• Structured
• Tagged
Method of creating accessible PDF
Approach 1 # Convert from Word
Approach 2 # Existing PDF
Content structure
•
•
•
•
•
•

Text
Headings
Lists
Images
Table
Links
Convert Word into PDF
• Select ‘Convert to Adobe PDF’ option—Adobe
PDF menu

• Click on the ‘Convert to Adobe PDF’
Convert Word into PDF
• Conversion settings:
– Check ‘Enable Accessibility’ option
– Check ‘Reflow with tagged PDF’ option...
Convert Word into PDF
• Work with Artifacts
– Explain Artifacts
– Find Artifacts option
• Check Reading order
• Full check...
Conversion settings
1
Formatting options in Word
Use styles and formatting options available:
• Styles
• Lists
• Columns
Language Settings
1. Select Project > Project Properties >
Language Settings
2. Set a document‟s language using the
„Docum...
Language Settings Window
Document Structure
Conversion from Existing PDF
•
•
•
•
•
•
•

Tag document
Set Language settings
Set Document structure for pages
Work with ...
Document Structure
• Identify different element tags
– Block level elements (Part, Sect)
– Heading and paragraph elements
...
Reading Order
• Ensures maximum accessibility
• Is very important in the case of complex layouts
• Examples:
– Columns
– N...
Accessibility Checker
• Helps to identify potential accessibility errors in
a document
• Acrobat 10.0 provides two options...
Contd. Accessibility Checker
• Check Reading order
– Touch up reading order feature
– Reflow option

• Perform Accessibili...
Touch Up Reading Window
Advanced Check
Quick Check option
User Testing
• Is performed to finally check the accessibility
with the screen readers
• Identify the issues and implement...
Bookmarks
Let Technology be Inclusive!
Assistive Technology

Accessibility Services
Accessible Web
Development

Accessible
Conversio...
Where to Contact Me?
Email: leyon@n-syst.com
Office: +91-26860485/6 Extn: 117
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Creating Accessible PDF Documents_Techshare India 2014

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Presented by Leyon Gudinho - Functional Accessibility Tester, BarrierBreak at Techshare India 2014

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Creating Accessible PDF Documents_Techshare India 2014

  1. 1. Creating Accessible PDF Document By Leyon Gudinho Functional Accessibility Tester BarrierBreak Tel: +91-22-26860485/6 Web: www.barrierbreak.com Email: sales@barrierbreak.com
  2. 2. Objectives • • • • Identify the need for accessible PDF documents Learn how to create Accessible PDF document Identify Content Structure Check PDF documents for Accessibility
  3. 3. PDF documents • Adobe Portable Document Format (PDF) • Open standard file format • World-wide standard for distributing electronic documents
  4. 4. Accessibility Issues - Screen readers • • • • • Difficulty to distinguish structure from content Illogical reading order Difficulty to access complex layouts Difficulty to access columnar content Older versions failed to read PDF documents on the web
  5. 5. PDF and Accessibility • Screen readers failed to read the PDF documents • Support for accessibility included with the release of Acrobat 10.0 • Content needs to be tagged to support assistive technology access
  6. 6. PDF accessibility levels • Non structured • Structured • Tagged
  7. 7. Method of creating accessible PDF Approach 1 # Convert from Word Approach 2 # Existing PDF
  8. 8. Content structure • • • • • • Text Headings Lists Images Table Links
  9. 9. Convert Word into PDF • Select ‘Convert to Adobe PDF’ option—Adobe PDF menu • Click on the ‘Convert to Adobe PDF’
  10. 10. Convert Word into PDF • Conversion settings: – Check ‘Enable Accessibility’ option – Check ‘Reflow with tagged PDF’ option • Use Styles and Formatting options to control the presentation • Select the ‘Convert to PDF’ • Set Language settings • Set Document structure for pages
  11. 11. Convert Word into PDF • Work with Artifacts – Explain Artifacts – Find Artifacts option • Check Reading order • Full check • User testing
  12. 12. Conversion settings 1
  13. 13. Formatting options in Word Use styles and formatting options available: • Styles • Lists • Columns
  14. 14. Language Settings 1. Select Project > Project Properties > Language Settings 2. Set a document‟s language using the „Document Properties‟ option from the „File‟ menu 3. Set the language of the alternate text using the “Touch Up Properties” dialog box
  15. 15. Language Settings Window
  16. 16. Document Structure
  17. 17. Conversion from Existing PDF • • • • • • • Tag document Set Language settings Set Document structure for pages Work with Artifacts Check Reading order Full check User testing
  18. 18. Document Structure • Identify different element tags – Block level elements (Part, Sect) – Heading and paragraph elements – List elements – Table elements – Other elements (Figure, Link, Caption) • Add tags – Entire document using tool – Manually • Best Practice of tags
  19. 19. Reading Order • Ensures maximum accessibility • Is very important in the case of complex layouts • Examples: – Columns – Nesting lists – Complex tables
  20. 20. Accessibility Checker • Helps to identify potential accessibility errors in a document • Acrobat 10.0 provides two options: – Quick Check – Full Check • Select “Advance>Accessibility” submenu
  21. 21. Contd. Accessibility Checker • Check Reading order – Touch up reading order feature – Reflow option • Perform Accessibility check – Quick check – Full check – User testing
  22. 22. Touch Up Reading Window
  23. 23. Advanced Check
  24. 24. Quick Check option
  25. 25. User Testing • Is performed to finally check the accessibility with the screen readers • Identify the issues and implement the changes.
  26. 26. Bookmarks
  27. 27. Let Technology be Inclusive! Assistive Technology Accessibility Services Accessible Web Development Accessible Conversion POUR Accessibility Testing • • • Empower persons with disabilities Provide equal access to technology Build inclusion and diversity • • • Testing by persons with disabilities Meet your social and legal requirements Comply with accessibility guidelines
  28. 28. Where to Contact Me? Email: leyon@n-syst.com Office: +91-26860485/6 Extn: 117

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