Killer Presentations & First Class PowerPoints

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This program was delivered at the HVACR & Mechanical Conference for Education Professionals in Baltimore, March 5, 2014. Comprehensive presentation on designing and delivering effective presentations, including effective use of Powerpoint, as well as The Trainer's 12 Commandments.

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Killer Presentations & First Class PowerPoints

  1. 1. Give them your best every time! 3/5/2014 1
  2. 2.  Ask questions  Take  Make  Cell notes friends phones off  Participate!
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  5. 5. Bombarded Buying Risk with choices habits aversion Status quo 3/5/2014 5
  6. 6. “Too many choices, all of which can be fulfilled instantly and indulged immediately, keeps children – and adults – infantile. From a marketing perspective, people stop caring, get fatigued and lose their decision-making capabilities.”  Carol In Moog, PhD, Consumer Psychologist other words… 3/5/2014 6
  7. 7. Taco Trainer's Summit III 3/5/2014 7
  8. 8. Taco Trainer's Summit III 3/5/2014 8
  9. 9. Taco Trainer's Summit III 3/5/2014 9
  10. 10. Taco Trainer's Summit III 3/5/2014 10
  11. 11. Why putting too much information on one slide, along with way too much text, especially text in relatively small letters – ‘cause everyone knows you can’t see small text from the back of the room – can undermine any PowerPoint presentation. In any case, they shouldn’t even be called PowerPoint presentations because it’s not the PowerPoint that’s doing the presentation, it’s the presenter who’s doing the presentation. People tend to forget that, don’t they? I mean the slides are supposed to be visual aids that support the story you’re telling, not the entire story. Seems obvious but sadly too many people simply screw it up when it comes to putting together PowerPoint presentations. Like the people who use complete sentences in every bullet point, and then proceed to read you each an every line in the presentation – like you couldn’t read the darn thing yourself! And what about the chuckleheads who overdo the animation, with crap flying in from every which way with spins, fly arounds and all kinds of annoying stock sound affects. You can always tell when the PowerPoint designer is bored because animations come with cash register sounds, buzzes, laser beams, etc. It can really get distracting. Don’t you just hate it when a Powerpoint has all that stuff? A presentation needs to be about the presenter and information, not the PowerPoint. In fact, if you think about it, PowerPoint really kinda just su 11 3/5/2014
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  14. 14.  What makes a “good” presentation?  What are the “rules” of good “powerpointing?”  Some common mistakes… 3/5/2014 14
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  19. 19.  Slides are visual aids  Reinforce your words!  Emotional proof of what you’re saying  Why are you making this presentation? 3/5/2014 19
  20. 20.  To educate?  To affect industrywide growth and change?  To sell stuff? 3/5/2014 2
  21. 21.  Fear, resist change  “Worked ok so far”  Admit they were wrong?  What if it doesn’t work? 3/5/2014 21
  22. 22.  Get them to make a NEW decision…  Based on NEW information  Need the “right” message 3/5/2014 22
  23. 23.  Needs   analysis Who, what, when where, why Info dump  Define problems, solutions  Define desired outcome  Define success 3/5/2014 23
  24. 24.  No more than:  7 words per line  7 lines per slide  Preferably fewer 3/5/2014 24
  25. 25. BIG Freakin’ Fonts!!! 3/5/2014 25
  26. 26.  Stock Microsoft clipart  Too many spins, fancy dissolves  Stock Microsoft SFX 3/5/2014 26
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  29. 29.  Visual, not verbal  BIG FONTS!  Rule of “7”  Too cluttered? BIG!! 3/5/2014 29
  30. 30. Get the room set to start the program off on the right foot. And yes, it matters! 3/5/2014 30
  31. 31.  Neat, consistent set up  Literature in folder/binder  Pad/workbook/ pen/name tag  Table  Do for samples – set up Anthony Reikow it EARLY!!!!! 3/5/2014 31
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  33. 33.  Check  Meet  And electronics ‘n greet most important... 3/5/2014 33
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  36. 36.  Make it a “conversation”  Lose the podium – Hitler used one, you shouldn’t  Forget that “imagine them naked” nonsense
  37. 37.  Seek feedback, act on it  Be available during breaks  All ideas are good ideas, compliment freely  Don’t know the answer?
  38. 38.  Little things that are really big things:       Eye contact Word choice Body language Appearance Sincerity Enthusiasm!!!
  39. 39.  Q&A sessions at end of seminar  Moves focus away from message  Closes off discussion, interaction, involvement
  40. 40.  Apologizing  Never say “I’m not a great speaker, but…”  Never say “sorry, this is my first time up here…”  If you goof up, deal with it and go on 3/5/2014 40
  41. 41. “Intuitives” “Thinkers” “Feelers” “Sensors” Taco Trainer's Summit III 3/5/2014 41
  42. 42. Possibilities, not details Big picture “Next generation” product Taco Trainer's Summit III 3/5/2014 42
  43. 43. Analytical, precise logical Process Ignore Win lots of info the emotional them with logic Taco Trainer's Summit III 3/5/2014 43
  44. 44. How do others feel? Don’t like analysis Social, 3rd very loyal party endorsements,testimonials Taco Trainer's Summit III 3/5/2014 44
  45. 45. Just the facts Lots of detail Seldom make errors Put things in context Taco Trainer's Summit III 3/5/2014 45
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  47. 47.  Thou shalt respect and praise thine audience  Thou shalt starteth on time – ALWAYS!  When possible, thou shalt meet with members of thine audience before presentation
  48. 48.  When possible, thou shalt bestow small gifts upon thine audience  Thou shalt maintain individual eye contact with thine audience, and avoid scanning thine audience 3/5/2014 48
  49. 49.  Thou shalt use breaks to continue nurturing rapport; Socialize with thy audience  Thou shalt use thy audience’s own buzz words and jargon whenever possible 3/5/2014 49
  50. 50.  Thou shalt convey appreciation  Thou shalt dress appropriately   1 step above thine audience Avoideth neckties liketh the plague
  51. 51.  Thou shalt learn to be a good listener  Thou shalt avoideth the “Fbomb” at all costs 3/5/2014 51
  52. 52.  Thou shalt maketh fun of thyself, not thine audience  Thou needeth them more than them needeth thou! 3/5/2014 52
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  54. 54.  John Barba  Taco, Inc  1160 Cranston St  Cranston, RI 02920  email: johbar@taco-hvac.com  Website: www.taco-hvac.com  Blog: http://jbblog.flopro.taco-hvac.com  Twitter: @barbajo1  Facebook, LinkedIn 3/5/2014 54

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