1. http://www.niso.org/news/events/2011/nisowebinars/rda/
The Future of Integrated
Library Systems
Part One: RDA & Cataloging
May 11, 2011
Speakers: Robert Maxwell & John Espley

2. The Future of the ILS :
The Potential of RDA
NISO Webinar May 11, 2011
Robert L. Maxwell
Chair, Special Collections and Formats Catalog
Department
Harold B. Lee Library
Brigham Young University
Provo, Utah, U.S.A.

3. Entity-Relationship Model
• Entity: Something that can be distinctly
identified.
• Relationship: An association between two or
more entities.
• Attribute: A characteristic that may identify
instances of entities or relationships.

4. Entity-Relationship Diagramming
• Entities Entity
• Relationships Relationship
• Attributes Attribute

5. Entity-Relationship Diagramming
Attribute 1
Entity 1 Attribute 2
Relationship
Attribute 1
Attribute 2 Entity 2

6. FRBR Entities
• Group 1: The products of intellectual or artistic endeavor.
Sometimes called “the primary entities.”
– Work: a distinct intellectual or artistic creation
– Expression: the intellectual or artistic realization of a work
in some form (e.g. alpha-numeric, musical notation)
– Manifestation: the physical embodiment of an expression
(e.g. a print publication)
– Item: a copy of a manifestation

7. FRBR Relationships (Group 1)
Work
realized through
Expression
embodied in
Manifestation
exemplified by
Item

8. FRBR/FRAD Entities
• Group 2: entities responsible for Group 1
entities
– Person
– Family
– Corporate body

9. FRBR Entities
• Group 3: entities that can be subjects of
works
– Any group 1 or group 2 entity, and
– Concept
– Object
– Event
– Place

10. FRBR Relationships (Gps 1-2)
Work: Gone with the wind created Person: Margaret Mitchell
by
realized through
Expression: 1st German
Expression: 1st English
expression
Expression has a
translation
Person: Martin Beheim- translated by
Schwarzbach

11. FRBR/RDA Attributes
• FRBR, a model, defines attributes, but does
not tell us how to record the data
• RDA, a cataloging code, defines attributes and
does tell us how to record the data

12. Attributes of Person
in RDA

13. Person Entity Attributes
Person : Mitchell, Margaret
(Margaret Munnerlyn),
1900-1949
Preferred name: Mitchell, Margaret
Fuller form of name: Margaret Munnerlyn
Variant name: Marsh, John Robert, Mrs.
Date of birth: 1900 November 8
Date of death: 1949 August 16
Gender: female
Place of birth: Atlanta, Ga.
Language of the person: English

14. Possible Cataloger Form
Person description
Preferred name: Mitchell, Margaret
Fuller form : Margaret Munnerlyn
Variant name: Marsh, John Robert, Mrs.
Date of birth: 1900 November 8
Date of death: 1949 August 16 Country associated with person: U.S.
Period of activity: Field of activity: American literature
Title: Profession: author
Other designation: Biographical information:
Gender: female Language of the person: English
Place of birth: Atlanta, Ga. Affiliation:
Place of death:
System-generated label: Mitchell, Margaret
(Margaret Munnerlyn), 1900-1949

15. Person Entity Attributes (MARC)
046 $f 19001108 $g 19490816
100 1 $a Mitchell, Margaret $q (Margaret Munnerlyn), $d 1900-
1949
400 1 $a Marsh, John Robert, $c Mrs., $d 1900-1949
370 $a Atlanta, Ga. $c U.S.
372 $a American literature
374 $a author
375 $a female
377 $a eng

16. Attributes of
Work in RDA

17. Work Entity Attributes
Work (Gone with the wind)
Preferred title: Gone with the wind
Form of work: Novel
Date of work: 1936
History of the work: Romantic novel first published in
May 1936; it won the Pulitzer Prize in 1937.
Summarization of the content: Scarlett O’Hara, the
spoiled daughter of a well-to-do plantation owner, must
overcome the challenges facing the South during and
after the Civil War

18. Possible Cataloger Form
Work description
Preferred title: Gone with the wind
Variant title:
Form of work: novel
Date of work: 1936
Place of origin:
Other distinguishing characteristic:
History of the work: Romantic novel first published in May 1936; it won the Pulitzer
Prize in 1937.
Summarization of the content: Scarlett O’Hara, the spoiled daughter of a well-to-do
plantation owner, must overcome the challenges facing the South during and after
the Civil War.
System-generated label: Mitchell, Margaret (Margaret
Munnerlyn), 1900-1949. Gone with the wind

19. ER Database
Work: Mitchell, Margaret Person: Mitchell, Margaret
(Margaret Munnerlyn), created (Margaret Munnerlyn),
1900-1949. Gone with the by 1900-1949.
wind

20. ER Database Person: Mitchell, Margaret
Work: Mitchell, Margaret
(Margaret Munnerlyn), created
(Margaret Munnerlyn),
1900-1949. Gone with the by 1900-1949.
wind
Expression: Mitchell,
realized through
Margaret (Margaret
Munnerlyn), 1900-1949.
Expression: Mitchell, Gone with the wind.
Margaret (Margaret has a Spanish (Luaces and
Munnerlyn), 1900-1949. translation Gómez de la Serna)
Gone with the wind.
English
translated by
Person: Luaces, Juan G. de
Person: mez de la Serna,
Julio

21. Possible Cataloger Form
Manifestation description
Title proper: Gone with the wind
Statement of responsibility: Margaret Mitchell
Edition statement: [First edition]
Place of publication: New York, NY
Publisher’s name: Macmillan
Date of publication: 1936
Copyright date: ©1936
Series statement:
Carrier type: volume
Extent: 1037 pages
Dimensions:22 cm
Identifier (ISBN):

22. ER Database Person: Mitchell, Margaret
Work: Mitchell, Margaret
(Margaret Munnerlyn), created
(Margaret Munnerlyn),
1900-1949. Gone with the by 1900-1949.
wind
realized through
Expression: Mitchell, embodied in
Margaret (Margaret
Munnerlyn), 1900-1949.
Gone with the wind.
English
Manifestation:
Format: volume
Publisher: New York, NY :
Macmillan, 1936
Edition: [First edition]

23. ER Database Person: Mitchell, Margaret
Work: Mitchell, Margaret
(Margaret Munnerlyn), created
(Margaret
1900-1949. Gone with the by Munnerlyn), 1900-1949.
wind
realized through
Expression: Mitchell, embodied in
Margaret (Margaret
Munnerlyn), 1900-1949.
Gone with the wind.
English Manifestation:
Format: volume
Manifestation:
Publisher: New York : Scribner,
Format: volume 2011
Publisher: New York, NY : Edition: 75th anniversary
Macmillan, 1936 edition
Edition: [First edition]

24. ER Database Person: Mitchell, Margaret
Work: Mitchell, Margaret
(Margaret Munnerlyn), created
(Margaret Munnerlyn),
1900-1949. Gone with the by 1900-1949.
wind
Manifestation:
realized through Format: volume
Publisher: New York :
Macmillan, 1961
Expression: Mitchell, embodied in
Margaret (Margaret Edition: Anniversary edition
Munnerlyn), 1900-1949.
Gone with the wind.
English Manifestation:
Format: volume
Manifestation:
Publisher: New York : Scribner,
Format: volume 2011
Publisher: New York, NY : Edition: 75th anniversary
Macmillan, 1936 edition
Edition: [First edition]

25. ER Database Navigation
Work: Cameron, Judy. The
art of Gone with the wind.
has a subject Work: Mitchell, Margaret
Derived
(Margaret Munnerlyn),
from 1900-1949. Gone with the
wind.
Work: Gone with the wind
(Motion picture)
Parody of
has a subject
Work: Randall, Alice, 1959-
The wind done gone.
Work: Haskell, Molly.
Frankly, my dear : Gone
with the wind revisited.

26. ER Database Navigation
Work: Cameron, Judy. The
art of Gone with the wind.
has a subject Work: Mitchell, Margaret
Derived
(Margaret Munnerlyn),
from 1900-1949. Gone with the
wind.
Work: Gone with the wind
(Motion picture)
Parody of
has a subject
Work: Randall, Alice, 1959-
The wind done gone.
Work: Haskell, Molly.
Frankly, my dear : Gone
with the wind revisited.

27. ER Database Navigation
Work: Mitchell, Margaret Expression: Mitchell,
(Margaret Munnerlyn), Margaret (Margaret
1900-1949. Gone with the Munnerlyn), 1900-1949.
wind. Gone with the wind.
Expression: Mitchell, Spanish (Luaces and
Margaret (Margaret Gómez de la Serna)
Munnerlyn), 1900-1949. realized through
Gone with the wind.
English (Text)
Expression: Mitchell, Expression: Mitchell,
Margaret (Margaret Margaret (Margaret
Munnerlyn), 1900-1949. Munnerlyn), 1900-1949.
Gone with the wind. Gone with the wind.
English (Spoken word) Spanish (Cané F.)

28. ER Database Navigation
Work: Mitchell, Margaret Expression: Mitchell,
(Margaret Munnerlyn), Margaret (Margaret
1900-1949. Gone with the Munnerlyn), 1900-1949.
wind. Gone with the wind.
Expression: Spanish (Luaces and
Mitchell, Margaret Gómez de la Serna)
(Margaret realized through
Munnerlyn), 1900-1949.
Gone with the wind.
English (Text)
Expression: Mitchell, Expression: Mitchell,
Margaret (Margaret Margaret (Margaret
Munnerlyn), 1900-1949. Munnerlyn), 1900-1949.
Gone with the wind. Gone with the wind.
English (Spoken word) Spanish (Cané F.)

29. ER Database Navigation
Expression: Mitchell,
Manifestation:
Margaret (Margaret
Format: Playaway Munnerlyn), 1900-1949.
embodied in
Publisher: Playaway, Gone with the wind.
©2009 English (Spoken word)
exemplified by Item: copy in Main Library at
Special Collections Desk.
Item: copy in Main Library at
Media Center Desk. Accession no. G23900
Accession no. G23900 Does not circulate. May be used
Item: copy in Main Library at
2-week circulation. Media Center Desk. in Reading Room.
Status: CHECKED OUT Accession no. G23901
2-week circulation.
Status: AVAILABLE

30. ER Database Navigation
Expression: Mitchell,
Manifestation:
Margaret (Margaret
Format: Playaway Munnerlyn), 1900-1949.
embodied in
Publisher: Playaway, Gone with the wind.
©2009 English (Spoken word)
exemplified by Item: copy in Main Library at
Special Collections Desk.
Item: copy in Main Library at
Media Center Desk. Accession no. G23900
Accession no. G23900 Does not circulate. May be used
Item: copy in Main Library at
2-week circulation. Media Center Desk. in Reading Room.
Status: CHECKED OUT Accession no. G23901
2-week circulation.
Status: AVAILABLE

31. ER Database Retrieval
Person description
Preferred name: Mitchell, Margaret
Fuller form : Margaret Munnerlyn
Variant name: Marsh, John Robert, Mrs.
Date of birth: 1900 November 8
Date of death: 1949 August 16 Country associated with person: U.S.
Period of activity: Field of activity: American literature
Title: Profession: author
Other designation: Biographical information:
Gender: female Language of the person: English
Place of birth: Atlanta, Ga. Affiliation:
Place of death:
System-generated label: Mitchell, Margaret
(Margaret Munnerlyn), 1900-1949

32. ER Database Retrieval
Person description
Preferred name: O’Connor, Flannery
Fuller form : Mary Flannery
Variant name: O’Connor, Mary Flannery
Date of birth: 1925 March 25
Date of death: 1964 August 3 Country associated with person: U.S.
Period of activity: Field of activity: American literature
Title: Profession: author
Other designation: Biographical information:
Gender: female Language of the person: English
Place of birth: Savannah, Ga. Affiliation:
Place of death: Milledgeville, Ga.
System-generated label: O’Connor, Flannery (Mary
Flannery), 1925-1964

33. ER Database Retrieval
Person description
Preferred name: Walker, Alice
Fuller form : Alice Malsenior
Variant name: Leventhal, Alice Walker
Date of birth: 1944 February 9
Date of death: Country associated with person: U.S.
Period of activity: Field of activity: American literature
Title: Profession: author
Other designation: Biographical information:
Gender: female Language of the person: English
Place of birth: Eatonton, Ga. Affiliation:
Place of death:
System-generated label: Walker, Alice (Alice
Malsenior), 1944-

34. ER Database Retrieval
Person description
Preferred name: Miller, Caroline
Fuller form : Caroline Pafford
Variant name:
Date of birth: 1903 August 26
Date of death: 1992 July 12 Country associated with person: U.S.
Period of activity: Field of activity: American literature
Title: Profession: author
Other designation: Biographical information:
Gender: female Language of the person: English
Place of birth: Waycross, Ga. Affiliation:
Place of death: Waynesville, N.C.
System-generated label: Miller, Caroline (Caroline
Pafford), 1903-1992

35. ER Database Retrieval
Database Search
Preferred name:
Fuller form :
Variant name:
Date of birth:
Date of death: Country associated with person:
Period of activity: Field of activity: American literature
Title: Profession: author
Other designation: Biographical information:
Gender: female Language of the person:
Place associated with person: Ga. Affiliation:

36. ER Database Retrieval
Georgia women authors in the Library Collection
Person: Miller, Caroline (Caroline Pafford), 1903-1992.
Person: Mitchell, Margaret (Margaret Munnerlyn), 1900-1949.
Person: O’Connor, Flannery (Mary Flannery), 1925-1964.
Person: Walker, Alice (Alice Malsenior), 1944-

37. ER Database Retrieval
Expression: Le Guin, Ursula
Manifestation:
K., 1929- Direction of the
Format: volume road. English
embodied in
Publisher: Foolscap Press,
2007
printer
Corporate body: Foolscap
Press

38. ER Database Retrieval
Database Relationship Search
...
composer
choreographer
creator
Choose a relationship editor
film director
to retrieve: film producer
illustrator
performer
printer
television producer
...

39. ER Database Retrieval
Printers in the Library Collection
...
Person: Fontana, Antonio.
Corporate body: Foolscap Press.
Person: Ford, John.
Corporate body: Fortune Press.
...

40. ER Database Retrieval
Work: Kolupaev, Viktor Person: Kolupaev, Viktor
Dmitrievich, 1936- Kacheli created
Dmitrievich, 1936-
otsheloika by
realized through
has a genre
Expression: Kolupaev,
Viktor Dmitrievich, 1936-
Kacheli otsheloika. English Concept: Science fiction

41. ER Database Retrieval
Person description
Preferred name: Kolupaev, Victor Dmitrievich
Fuller form :
Variant name: Kolupayev, Victor
Date of birth: 1936 September 19
Date of death: 2001 June 4 Country associated with person: Russia
Period of activity: Field of activity: Russianliterature
Title: Profession: author
Other designation: Biographical information:
Gender: male Language of the person: Russian
Place of birth: Sakha, Russia Affiliation:
Place of death:
System-generated label: Kolupaev, Victor
Dmitrievich , 1936-2001

42. ER Database Retrieval
Database Relationship Search
...
composer
choreographer
creator
Choose a relationship editor
film director
to retrieve: film producer
illustrator
performer
printer
television producer
...

43. ER Database Retrieval
Person: [set of Russian
created
person entities]
by
Work: [Target set]
has a genre
Concept: Science fiction

44. ER Database Retrieval
Database Relationship Search
...
Road fiction
Romances
clef
Choose a genre Romantic suspense fiction
Science fiction
to retrieve: Science fiction films
Science fiction radio programs
Sea stories
Short films
...

45. ER Database Retrieval
Person: [set of Russian
created
person entities]
by
Work: [Target set]
realized through
has a genre
Expression: [English-
language expressions]
Concept: Science fiction

46. ER Database Retrieval
Russian science fiction in English translation in the Library Collection
...
Expression: Bulgakov, Mikhail Afanasevich, 1891-1940. Rokovye iaitsa. English.
Manifestation: The fatal eggs. London, 2003.
Expression: Bulychev, K. (Kirill). Li͡udi and Chudesa v Gusli͡are. English.
Manifestation: Half a life, and other stories. New York, 1977.
Expression: Kolupaev, Viktor Dmitrievich, 1936- Kacheli otsheloika. English.
Manifestation: Hermit’s swing. New York, 1980.
Expression: Strugat͡skiĭ, Arkadiĭ Natanovich. Dalekai͡a raduga. English.
Manifestation: Far rainbow. New York, 1979.
...

47. How do we get there?
• Implement RDA
– Agree to include attributes in entity descriptions
that will allow for accurate retrieval
• Design a working Entity-Relationship database
structure
• Devise ways to deal with legacy MARC data

48. The Future of the ILS :
The Potential of RDA
NISO Webinar May 11, 2011
Robert L. Maxwell
robert_maxwell@byu.edu

49. The Future of ILS:
What an Ideal ILS Might Look Like
John Espley
NISO Webinar
May 11, 2011

50. Overview
1. RDA Implementation Scenarios
2. RDA Workflow
3. Simpler RDA Cataloging
4. VTLS RDA/FRBR Extensions
5. Cataloging Assistance

51. RDA
• Implementation scenarios
Number 3 – Flat file data structure
Number 2 – Linked bibliographic and authority records
Number 1 – Relational/Object oriented data structure
The system of the future!

55. RDA Workflow
Implementation Scenario 1 the future
Create Work
Add Expression
Add Manifestation
Add Item/Holdings
Later, when additional Manifestations are acquired
 Add Expression, if needed
 Add Manifestation

56. Metadata and RDA
• MARC
Dead?
• Dublin Core
• MODS
• XML
• RDA Vocabularies
• Many others
• Metadata Management System

57. RDA Work Record
Preferred title
Form of work
Date of work
Authorized access point associated with work
Primary
Secondary
Notes
Subjects
Concept, Object, Event, Place

58. RDA Expression Record
 Content type
 Language of Expression
 Date of Expression
 Other distinguishing characteristics
 Notes
 Authorized access point associated with Expression

59. RDA Manifestation Record
 Title proper
 Statement of responsibility
 Edition statement
 Publication statement
Place, publisher, date
 Series statement
 Notes
 Media type
 Carrier type
 Extent

60. RDA Work template

61. RDA Work record

62. Display Work record

63. 1.10 RDA Expression Template

64. Display RDA Work and Expression

65. Add RDA Manifestation

66. RDA Manifestation Template

67. RDA Manifestation record

68. Work, Expression, Manifestation

69. Simpler RDA Cataloging
When additional Manifestations are acquired
 Add Expression, if needed
• Different language
• Different performance
• Different content type
Text, Spoken word, Performed music, etc.
• Different text
 Add Manifestation

70. Adding a new RDA Manifestation

71. A new RDA Manifestation

72. Two RDA Manifestations

73. The other RDA Manifestation

74. A new RDA Expression

75. New RDA Expression

76. New RDA Expression

77. Add French RDA Manifestation

78. French RDA Manifestation

79. Two RDA Expressions

80. Display of Selected RDA Work

81. Expanding the Display

82. Further expanding the display

83. VTLS RDA/FRBR Extensions
Related Works
 Super Works
 Derivative Works
Reverse trees for better navigation
 Aggregates

84. Related Works
A motion picture based on a novel is a new work
A new play derived from a work
 Rosencrantz and Guildenstern Are Dead by Tom Stoppard
Need to relate the new work to the original work
Super Work or Derivative Work technique
 Super Work means all related Works are equal
 Derivative Work means related Works are subordinate to original Work

85. Derivative Work Technique

86. Super Work technique

87. “Normal” and “Reverse” Trees

88. “Normal” Tree

89. “Reverse” Tree

90. “Reverse” Tree

91. “Reverse” Tree

92. “Normal” Tree

94. RDA Cataloging Assistance
Cataloging assistance
 Templates for original cataloging
 RDA Toolkit
 Macros
 MARC content designation validation
 Authority record templates

95. Questions?
Thank you!