ALCTS CRS Forum - ALA, Chicago IL - June 2013


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update on JAV (Journal Article Versions) Addendum project and Recommended Practice for Supplemental Journal Materials

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ALCTS CRS Forum - ALA, Chicago IL - June 2013

  1. 1. 1 NISO: Update on JAV Addendum and Supplemental Journal Materials ALCTS Continuing Resources Standards Forum Nettie Lagace, NISO June 29, 2013
  2. 2. What is JAV? • Simple; practical • Describe versions of scholarly journal articles that typically appear online – before, – during – after formal journal publication. • Key stages 2
  3. 3. Why JAV? "Changes in the way we create, produce, and store articles lead to multiple versions that are often all discovered together through web searches. Our working group addressed the consequent problem: how to identify the versions retrieved and clarify the relationships among them.” -Bernard Rous, Deputy Director of Publications at the Association for Computing Machinery (ACM) and Co-Chair of the JAV Working Group. 3
  4. 4. Dimensions considered in JAV • Time: from first draft to latest version • Added Value: from rough draft to polished publication • Manifestation/Rendition: different document formats and layouts • Siblings: multiple mappings between technical reports, conference papers, lectures, journal articles, review articles, etc. • Stakeholders: author, editor, referee, publisher, librarian, reader, funding organization 4
  5. 5. JAV Terms • AO = Author’s Original • SMUR = Submitted Manuscript Under Review • AM = Accepted Manuscript • P = Proof • VoR = Version of Record • CVoR = Corrected Version of Record • EVoR = Enhanced Version of Record 5
  6. 6. Green OA = AM 6
  7. 7. CrossMark 7
  8. 8. Definition, Proof • A version of a journal article that is created as part of the publication process. This includes the copy-edited manuscript, galley proofs (i.e., a typeset version that has not been made up into pages), page proofs, and revised proofs. Some of these versions may remain essentially internal process versions, but others are commonly released from the internal environment (e.g., proofs are sent to authors) and may thus become public, even though they are not authorized to be so. Content has been changed from Accepted Manuscript; layout is the publisher’s. • Notes: 1. We recommend “Proof” since this is commonly taken to refer to process stages between accepted manuscript and publication. 8
  9. 9. Issues with “Proof” • Found to be less precise and more difficult to apply than the other terms outlined in this recommended standard. • Definition of an article in the “proof” stage lacks specificity; it: – includes a number of potential types of documents (e.g.,…); and – allows for versions that “may” remain internal or “others (that) may” be released publicly, although they are not authorized to do so. • All other JAV terms encompass only one easily defined variation with a clear instance in the publication lifecycle. • Word “proof” implies significant rework is expected before full release to a “version of record,” however, no interim state is defined in the current JAV structure. 9
  10. 10. Goals and Deliverables • Working Group to draft an addendum regarding the “proof” category of articles that will be considered under the NISO review process. • Working Group will reconsider the concept of proposing a metadata framework or dictionary in which JAV terms could be incorporated (this was rejected in the course of the original working group in 2008). • If this addendum approved, a change will be made to the official JAV recommended term documentation and distributed as appropriate. 10
  11. 11. JAV Addendum Working Group Chair: Michael Dellert Online Journals Manager, Publishing Technologies SAGE Publications Members: Diane Hillmann Metadata Management Associates Rachael Lammey Product Manager, CrossRef Kristi Lenee Palmer Digital Scholarship Team Leader, IUPUI University Library T. Scott Plutchak Director, Lister Hill Library of the Health Sciences University of Alabama at Birmingham Gavin Swanson Editorial Development Manager Journals, Cambridge University Press 11
  12. 12. Activities • Very short time frame = 6 months • Additional terms? • More detailed guidance on when terms should be used? – Publisher determines when it is VoR (may have page numbers or not; online published version is as valid as print published version) • Utilization of a SKOS framework? 12
  13. 13. “Proof” discussion from original JAV • Many potential steps had been reviewed – list to remain limited and useful • "Proof” somewhere in the production cycle between “accepted manuscript” and “final paginated vol-iss publication” – seemed reasonable to include • Becomes clear later that "version of record" is whatever the publisher says it is, even if final pagination, etc are not in place. • Uncorrected author's manuscript could be a "version of record" if the publisher wants to consider it as such and publish it in advance of print. • "Corrected" and "enhanced" version of record -- other terms put forward as solution to this, with "proof" as another step in the lifecycle of the publication record. 13
  14. 14. Vocabulary management for JAV 14
  15. 15. Next Steps • Coalesce discussion • Determine new text for “Proof” category • Report back to NISO CCM with conclusions • NISO CCM to approve JAV revision and potential SKOS project 15
  16. 16. 16
  17. 17. Supplemental Materials Conundrum • Supplemental materials increasingly added to journal articles, • No recognized set of practices to guide in the selection, delivery, discovery, and preservation of these materials. • Establish best practices that would provide guidance to publishers and authors for management of supplemental materials and would address related problems for librarians, abstracting and indexing services, and repository administrators. – Business Practices (Part A) – Technical Issues (Part B) 17
  18. 18. Definitions • Integral Content • Additional Content • Persistent identifiers • Metadata • File formats • Packaging 18
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  20. 20. @abugseye Thank You!