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Excel
 

Excel

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Created by Badar-e-Alam-Anwar

Created by Badar-e-Alam-Anwar

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    Excel Excel Document Transcript

    • Excel Excel ShortCut Keys and TipsEnter data by using shortcut keys Enter the time CTRL + SHIFT + : (COLON) To Press Insert a hyperlink CTRL + KComplete a cell entry ENTER Complete a cell entry ENTERCancel a cell entry ESC Copy the value from the cell CTRL + SHIFTRepeat the last action F4 or CTRL + Y above the active cell into the cell + " (QUOTATIONStart a new line in the same cell ALT + ENTER or the formula bar MARK)Delete the character to the left of BACKSPACE Alternate between displaying cell CTRL + ` (SINGLEthe insertion point, or delete the values and displaying cell LEFT QUOTATIONselection formulas MARK)Delete the character to the right of DELETE Copy a formula from the cell CTRL + the insertion point, or delete the above the active cell into the cell (APOSTROPHE)selection or the formula barDelete text to the end of the line CTRL + DELETE Enter a formula as an array CTRL + SHIFTMove one character up, down, left, Arrow keys formula + ENTERor right Display the Formula Palette after CTRL + AMove to the beginning of the line HOME you type a valid function name inEdit a cell comment SHIFT + F2 a formulaCreate names from row and CTRL + SHIFT Insert the argument names and CTRL + SHIFTcolumn labels + F3 parentheses for a function, after +AFill down CTRL + D you type a valid function name inFill to the right CTRL + R a formulaFill the selected cell range with the CTRL + ENTER Display the AutoComplete list ALT +current entry DOWN ARROWComplete a cell entry and move ENTER Format data by using shortcut keysdown in the selection To PressComplete a cell entry and move up SHIFT + ENTERin the selection Display the Style command ALT + Complete a cell entry and move to TAB (Format menu) (APOSTROPHE)the right in the selection Display the Cells command CTRL + 1Complete a cell entry and move to SHIFT + TAB (Format menu)the left in the selection Apply the General number format CTRL + SHIFT +~Work in cells or the formula bar by using Apply the Currency format with CTRL + SHIFTshortcut keys two decimal places (negative +$ To Press numbers appear in parentheses)Start a formula = (EQUAL SIGN) Apply the Percentage format with CTRL + SHIFT + %Cancel an entry in the cell or ESC no decimal placesformula bar Apply the Exponential number CTRL + SHIFT + ^Edit the active cell F2 format with two decimal placesEdit the active cell and then clear BACKSPACE Apply the Date format with the CTRL + SHIFT + #it, or delete the preceding day, month, and yearcharacter in the active cell as you Apply the Time format with the CTRL + SHIFTedit the cell contents hour and minute, and indicate +@Paste a name into a formula F3 A.M. or P.M.Define a name CTRL + F3 Apply the Number format with CTRL + SHIFT + !Calculate all sheets in all open F9 two decimal places, 1000workbooks separator, and – for negativeCalculate the active worksheet SHIFT + F9 valuesInsert the AutoSum formula ALT + = (EQUAL Apply the outline border CTRL + SHIFT SIGN) +&Enter the date CTRL + ; Remove all borders CTRL + SHIFT + _ (SEMICOLON) Apply or remove bold formatting CTRL + B Page 1 of 7
    • ExcelApply or remove italic formatting CTRL + I Move from left to right within the TABApply or remove an underline CTRL + U selection, or move down one cellApply or remove strikethrough CTRL + 5 if only one column is selectedformatting Move from right to left within the SHIFT + TABHide rows CTRL + 9 selection, or move up one cell ifUnhide rows CTRL + SHIFT + ( only one column is selectedHide columns CTRL + 0 (ZERO) Move clockwise to the next corner CTRL + PERIODUnhide columns CTRL + SHIFT + ) of the selection Move to the right between CTRL + ALTEdit data by using shortcut keys nonadjacent selections + RIGHT ARROW To Press Move to the left between CTRL + ALTEdit the active cell F2 nonadjacent selections + LEFT ARROWCancel an entry in the cell or ESC Select cells, columns, rows, or objects informula bar worksheets and workbooks by using shortcut keysEdit the active cell and then clear BACKSPACEit, or delete the preceding To Presscharacter in the active cell as you Select the current region around CTRL + SHIFT + *edit the cell contents the active cell (the current region (ASTERISK)Paste a name into a formula F3 is an area enclosed by blank rowsComplete a cell entry ENTER and blank columns)Enter a formula as an array CTRL + SHIFT Extend the selection by one cell SHIFT + arrow keyformula + ENTER Extend the selection to the last CTRL + SHIFTDisplay the Formula Palette after CTRL + A nonblank cell in the same column + arrow keyyou type a valid function name in or row as the active cella formula Extend the selection to the SHIFT + HOMEInsert the argument names and CTRL + SHIFT + A beginning of the rowparentheses for a function, after Extend the selection to the CTRL + SHIFTyou type a valid function name in beginning of the worksheet + HOMEa formula Extend the selection to the last cell CTRL + SHIFT used on the worksheet (lower-right + ENDInsert, delete, and copy a selection by using corner)shortcut keys Select the entire column CTRL + To Press SPACEBARCopy the selection CTRL + C Select the entire row SHIFTPaste the selection CTRL + V + SPACEBARCut the selection CTRL + X Select the entire worksheet CTRL + AClear the contents of the selection DELETE If multiple cells are selected, SHIFTInsert blank cells CTRL + SHIFT select only the active cell + BACKSPACE + PLUS SIGN Extend the selection down one SHIFTDelete the selection CTRL + – screen + PAGE DOWNUndo the last action CTRL + Z Extend the selection up one screen SHIFT + PAGE UP With an object selected, select all CTRL + SHIFTMove within a selection by using shortcut keys objects on a sheet + SPACEBAR To Press Alternate between hiding objects, CTRL + 6Move from top to bottom within ENTER displaying objects, and displayingthe selection (down), or in the placeholders for objectsdirection that is selected on the Show or hide the Standard toolbar CTRL + 7Edit tab (Tools menu, Options In End mode, to Presscommand) Turn End mode on or off ENDMove from bottom to top within SHIFT + ENTER Extend the selection to the last END, SHIFTthe selection (up), or opposite to nonblank cell in the same column + arrow keythe direction that is selected on the or row as the active cellEdit tab (Tools menu, Options Extend the selection to the last cell END, SHIFTcommand) used on the worksheet (lower-right + HOME corner) Page 2 of 7
    • ExcelExtend the selection to the last cell END, SHIFT Select all cells with formulas that CTRL + SHIFT + }in the current row; this keystroke + ENTER refer directly or indirectly to theis unavailable if you selected the active cellTransition navigation keys check Select only visible cells in the ALTbox on the Transition tab (Tools current selection + SEMICOLONmenu, Options command) Select chart items by using shortcut keys With SCROLL LOCK on, to Press To PressTurn SCROLL LOCK on or off SCROLL LOCKScroll the screen up or down one UP ARROW or Select the previous group of items DOWN ARROWrow DOWN ARROW Select the next group of items UP ARROWScroll the screen left or right one LEFT ARROW or Select the next item within the RIGHT ARROWcolumn RIGHT ARROW groupExtend the selection to the cell in SHIFT + HOME Select the previous item within the LEFT ARROWthe upper-left corner of the groupwindow Move and scroll on a worksheet or workbook byExtend the selection to the cell in SHIFT + END using shortcut keysthe lower-right corner of the To Presswindow Move one cell in a given direction Arrow keyTip When you use the scrolling keys (such as PAGE UP Move to the edge of the current CTRL + arrow keyand PAGE DOWN) with SCROLL LOCK turned off, your data regionselection moves the distance you scroll. If you want to Move between unlocked cells on a TABkeep the same selection as you scroll, turn on SCROLL protected worksheetLOCK first. Move to the beginning of the row HOMESelect cells with special characteristics by using Move to the beginning of the CTRL + HOME worksheetshortcut keys Move to the last cell on the CTRL + ENDTo Press worksheet, which is the cell at theSelect the current region around CTRL + SHIFT + * intersection of the right-most usedthe active cell (the current region (ASTERISK) column and the bottom-most usedis an area enclosed by blank rows row (in the lower-right corner);and blank columns) cell opposite the Home cell, whichSelect the current array, which is CTRL + / is typically A1the array that the active cell Move down one screen PAGE DOWNbelongs to Move up one screen PAGE UPSelect all cells with comments CTRL + SHIFT Move one screen to the right ALT + O (the letter O) + PAGE DOWNSelect cells whose contents are CTRL + Move one screen to the left ALT + PAGE UPdifferent from the comparison cell Move to the next sheet in the CTRLin each row (for each row, the workbook + PAGE DOWNcomparison cell is in the same Move to the previous sheet in the CTRL + PAGE UPcolumn as the active cell) workbookSelect cells whose contents are CTRL + SHIFT + | Move to the next workbook or CTRL + F6 ordifferent from the comparison cell window CTRL + TABin each column (for each column, Move to the previous workbook or CTRL + SHIFTthe comparison cell is in the same window + F6 or CTRLrow as the active cell) + SHIFT + TABSelect only cells that are directly CTRL + [ Move to the next pane F6referred to by formulas in the Move to the previous pane SHIFT + F6selection Scroll to display the active cell CTRLSelect all cells that are directly or CTRL + SHIFT + { + BACKSPACEindirectly referred to by formulas In End mode, to Pressin the selection Turn End mode on or off ENDSelect only cells with formulas CTRL + ] Move by one block of data within END, arrow keythat refer directly to the active cell a row or column Page 3 of 7
    • ExcelMove to the last cell on the END, HOME Move to the same field in the next DOWN ARROWworksheet, which is the cell at the recordintersection of the right-most used Move to the same field in the UP ARROWcolumn and the bottom-most used previous recordrow (in the lower-right corner); Move to the next field you can edit TABcell opposite the Home cell, which in the recordis typically A1 Move to the previous field you can SHIFT + TABMove to the last cell to the right in END, ENTER edit in the recordthe current row that is not blank; Move to the first field in the next ENTERunavailable if you have selected recordthe Transition navigation keys Move to the first field in the SHIFT + ENTERcheck box on the Transition tab previous record(Tools menu, Options command) Move to the same field 10 records PAGE DOWN With SCROLL LOCK turned Press forward on, to Move to the same field 10 records PAGE UPTurn SCROLL LOCK on or off SCROLL LOCK backMove to the cell in the upper-left HOME Move to the new record CTRLcorner of the window + PAGE DOWNMove to the cell in the lower-right END Move to the first record CTRL + PAGE UPcorner of the window Move to the beginning or end of a HOME or ENDScroll one row up or down UP ARROW or field DOWN ARROW Move one character left or right LEFT ARROW orScroll one column left or right LEFT ARROW or within a field RIGHT ARROW RIGHT ARROW Extend a selection to the SHIFT + HOME beginning of a fieldTip When you use the scrolling keys (such as PAGE UP Extend a selection to the end of a SHIFT + ENDand PAGE DOWN) with SCROLL LOCK turned off, your fieldselection moves the distance you scroll. If you want to Select the character to the left SHIFT + LEFTpreserve your selection while you scroll through the ARROWworksheet, turn on SCROLL LOCK first. Select the character to the right SHIFT + RIGHTPrint and preview a document by using shortcut ARROWkeys Work with the AutoFilter feature by using To Press shortcut keysDisplay the Print command (File CTRL + P To Pressmenu) Display the AutoFilter list for the Select the cell thatWork in print preview current column contains the column label, and then press To Press ALTMove around the page when Arrow keys + DOWN ARROWzoomed in Close the AutoFilter list for the ALT + UP ARROWMove by one page when zoomed PAGE UP or PAGE current columnout DOWN Select the next item in the DOWN ARROWMove to the first page when CTRL + UP AutoFilter listzoomed out ARROW or CTRL + Select the previous item in the UP ARROW LEFT ARROW AutoFilter listMove to the last page when CTRL + DOWN Select the first item (All) in the HOMEzoomed out ARROW or CTRL + AutoFilter list RIGHT ARROW Select the last item in the ENDWork in a data form by using shortcut keys AutoFilter list Filter the list by using the selected ENTER To Press item in the AutoFilter listSelect a field or a command button ALT + key, where key is the underlined letter in the field or command name Page 4 of 7
    • ExcelWork with the Pivot Table Wizard by using Close the visible menu and ALTshortcut keys submenu at the same time Close the visible menu, or, with a ESC In Step 3 of the PivotTable Press submenu visible, close the Wizard, to submenu onlySelect the next or previous field UP ARROW orbutton in the list DOWN ARROW Tip You can select any menu command on the menu bar or on a visible toolbar with the keyboard. Press ALT toSelect the field button to the right LEFT ARROW or select the menu bar. (To then select a toolbar, press CTRLor left in a multicolumn field RIGHT ARROW + TAB; repeat until the toolbar you want is selected.)button list Press the letter that is underlined in the menu name thatMove the selected field into the ALT + P contains the command you want. In the menu that appears,Page area press the letter underlined in the command name that youMove the selected field into the ALT + R want.Row areaMove the selected field into the ALT + C Keys for toolbarsColumn areaMove the selected field into the ALT + D On a toolbar, to PressData area Make the menu bar active F10 or ALTDisplay the PivotTable Field ALT + L Select the next or previous toolbar CTRL + TAB ordialog box CTRL + SHIFT + TABWork with page fields in a Pivot Table by using Select the next or previous button TAB or SHIFT +shortcut keys or menu on the toolbar TAB (when a toolbar To Press is active)Select the previous item in the list UP ARROW Open the selected menu ENTERSelect the next item in the list DOWN ARROW Perform the action assigned to the ENTERSelect the first visible item in the HOME selected buttonlist Enter text in the selected text box ENTERSelect the last visible item in the END Select an option from a drop-down Arrow keys to movelist list box or from a drop-down through options inDisplay the selected item ENTER menu on a button the list or menu; ENTER to select theGroup and ungroup Pivot Table items by using option you wantshortcut keys (when a drop-down To Press list box is selected)Group selected PivotTable items ALT + SHIFT Keys for windows and dialog boxes + RIGHT ARROWUngroup selected PivotTable ALT + SHIFT In a window, to Pressitems + LEFT ARROW Switch to the next program ALT + TAB Switch to the previous program ALT + SHIFTKeys for menus + TAB To Press Show the Windows Start menu CTRL + ESCShow a shortcut menu SHIFT + F10 Close the active workbook CTRL + WMake the menu bar active F10 or ALT windowShow the program icon menu (on ALT + SPACEBAR Restore the active workbook CTRL + F5the program title bar) windowSelect the next or previous DOWN ARROW or Switch to the next workbook CTRL + F6command on the menu or UP ARROW (with windowsubmenu the menu or Switch to the previous workbook CTRL + SHIFT submenu displayed) window + F6Select the menu to the left or right, LEFT ARROW or Carry out the Move command CTRL + F7or, with a submenu visible, switch RIGHT ARROW (workbook icon menu, menu bar)between the main menu and the Carry out the Size command CTRL + F8submenu (workbook icon menu, menu bar)Select the first or last command on HOME or END Minimize the workbook window CTRL + F9the menu or submenu to an icon Page 5 of 7
    • ExcelMaximize or restore the workbook CTRL + F10 Move to the end of the entry ENDwindow Move one character to the left or LEFT ARROW orSelect a folder in the Open or Save ALT + 0 to select the right RIGHT ARROWAs dialog box (File menu) folder list; arrow Move one word to the left or right CTRL + LEFT keys to select a ARROW or CTRL + folder RIGHT ARROWChoose a toolbar button in the ALT + number Select from the insertion point to SHIFT + HOMEOpen or Save As dialog box (File (1 is the leftmost the beginning of the entrymenu) button, 2 is the next, Select from the insertion point to SHIFT + END and so on) the end of the entryUpdate the files visible in the F5 Select or unselect one character to SHIFT + LEFTOpen or Save As dialog box (File the left ARROWmenu) Select or unselect one character to SHIFT + RIGHT In a dialog box, to Press the right ARROWSwitch to the next tab in a dialog CTRL + TAB or Select or unselect one word to the CTRL + SHIFT +box CTRL + PAGE left LEFT ARROW DOWN Select or unselect one word to the CTRL + SHIFT +Switch to the previous tab in a CTRL + SHIFT + right RIGHT ARROWdialog box TAB or CTRL + Keys for using the Office Assistant PAGE UP To PressMove to the next option or option TABgroup Make the Office Assistant the ALT + F6;Move to the previous option or SHIFT + TAB active balloon repeat until theoption group balloon is activeMove between options in the Arrow keys Select a Help topic from the topics ALT + topic numberactive drop-down list box or displayed by the Office Assistant (where 1 is the firstbetween some options in a group topic, 2 is theof options second, and so on)Perform the action assigned to the SPACEBAR See more help topics ALT + DOWNactive button (the button with the ARROWdotted outline), or select or clear See previous help topics ALT + UP ARROWthe active check box Close an Office Assistant message ESCMove to an option in a drop-down Letter key for the Get Help from the Office Assistant F1list box first letter in the Display the next tip ALT + N option name you Display the previous tip ALT + B want (when a drop- Close tips ESC down list box is Show or hide the Office Assistant TAB to select the selected) in a wizard Office AssistantSelect an option, or select or clear ALT + letter, where button; SPACEBARa check box letter is the key for to show or hide the the underlined letter Assistant in the option name Function KeysOpen the selected drop-down list ALT + DOWNbox ARROW Press ToClose the selected drop-down list ESC F1 Display Help orbox the OfficePerform the action assigned to the ENTER Assistantdefault command button in the SHIFT + F1 Whats This?dialog box (the button with the ALT + F1 Insert a chart sheetbold outline ¾ often the OK ALT + SHIFT + F1 Insert a newbutton) worksheetCancel the command and close the ESC F2 Edit the active celldialog box SHIFT + F2 Edit a cell In a text box, to Press commentMove to the beginning of the entry HOME ALT + F2 Save As command ALT + SHIFT + F2 Save command Page 6 of 7
    • ExcelF3 Paste a name into a ALT + F11 Display Visual formula Basic EditorSHIFT + F3 Paste a function F12 Save As command into a formula SHIFT + F12 Save commandCTRL + F3 Define a name CTRL + F12 Open commandCTRL + ALT + F3 Create names by CTRL + SHIFT + F12 Print command using row and column labelsF4 Repeat the last actionSHIFT + F4 Repeat the last Find (Find Next)CTRL + F4 Close the windowALT + F4 ExitF5 Go ToSHIFT + F5 Display the Find dialog boxCTRL + F5 Restore the window sizeF6 Move to the next paneSHIFT + F6 Move to the previous paneCTRL + F6 Move to the next workbook windowCTRL + SHIFT + F6 Move to the previous workbook windowF7 Spelling commandCTRL + F7 Move the windowF8 Extend a selectionSHIFT + F8 Add to the selectionCTRL + F8 Resize the windowALT + F8 Display the Macro dialog boxF9 Calculate all sheets in all open workbooksSHIFT + F9 Calculate the active worksheetCTRL + F9 Minimize the workbookF10 Make the menu bar activeSHIFT + F10 Display a shortcut menuCTRL + F10 Maximize or restore the workbook windowF11 Create a chartSHIFT + F11 Insert a new worksheetCTRL + F11 Insert a Microsoft Excel 4.0 macro sheet Page 7 of 7