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Time management

Time management

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Transcript

  • 1. TIME MANAGEMENT
  • 2. Everyone has the same amount of time
    • 60 minutes per hour
    • 1,440 minutes per day
    • 525,600 minutes per year
  • 3. Time Management
    • Solutions to excessive stress usually boil down to eating right, getting enough sleep, and managing your time effectively. Organization is time management, and time management is one part of stress management.”
  • 4. Myths about Time
    • Myth: The longer or harder you work the more you accomplish.
    • Myth: If you want something done right, do it yourself.
    • Myth: We should take pride in working hard.
    • Myth: You should try to do the most in the least amount of time.
    • Myth: Technology will help you do it better, faster.
    • Myth: Get more done and you’ll be happier.
  • 5. How We Waste Time
    • Lack of discipline
    • Indecisiveness
    • Personal Disorganization
    • Procrastination
    • Inability to say “NO”
    • Poor Delegation Skills
    • Day Dreaming
    • Worry
  • 6. Time Waste - Caused by Others
    • Telephone Interruptions
    • Drop-In Visitors
    • Unscheduled Meetings
    • Poor Communications
    • Confused chain of Authority
  • 7. YOUR TIME WASTERS
    • E-Mail
    • Meetings
    • Phone calls / Cell calls
    • Co-workers
    • Stress
    • Family issues
  • 8. STEPHEN COVEY’S ACTIVITY MATRIX from The 7 Habits of Highly Effective People (1989, Simon & Schuster) URGENT NOT URGENT NOT IMPORTANT IMPORTANT I Crises Pressing Problems Deadlines II Preparation Prevention Planning Relationship Building III Interruptions Some mail/reports Some meetings Some “pressing matters” IV Busywork Time wasters “ Escape” activities
  • 9. Type 1: Aspiring to mediocrity  Important Not Important Urgent Quadrant I Quadrant IV Quadrant III Quadrant II Not Urgent
  • 10. Type 2: Busy going nowhere  Important Not Important Urgent Quadrant I Quadrant IV Quadrant III Quadrant II Not Urgent
  • 11. Type 3: Struggling to stay ahead  Important Not Important Urgent Quadrant I Quadrant IV Quadrant III Quadrant II Not Urgent
  • 12. Type 4: Calm and in control  Important Not Important Urgent Quadrant I Quadrant IV Quadrant III Quadrant II Not Urgent
  • 13. Time Log
    • Write down everything you do for a period of time
    • Learn how you really spend your time
    • Identify areas where you can improve your use of time
  • 14. Why do we procrastinate?
    • Don’t know where to start.
    • To avoid an unpleasant task.
    • We’re afraid to fail.
    • Waiting for more information.
    • You may think if you put it off
    • someone else will do it.
    • You’re over-committed.
  • 15. PLANNING and GOAL SETTING
    • Specific
    • Measurable
    • Achievable
    • Realistic
    • Timed
  • 16. Essential Tools To Control Time Wasters
    • Scheduling and Delegating
    • Understanding Biological Clock
      • Knowing when not to work is as important as knowing when to work
    • Time logs
    • Prioritized Task
    • Get The Most Out Of the First Two Hours of the Day
    • You Can—and Should, Say “No”
      • People take advantage of you only with your permission
    • Stop saying, “Where does the time go?”