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Chef de-mission meeting edit3
Chef de-mission meeting edit3
Chef de-mission meeting edit3
Chef de-mission meeting edit3
Chef de-mission meeting edit3
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Chef de-mission meeting edit3

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  • 1. CHEF-DE-MISSION MEETING4THASEAN SCHOOLS GAMES Surabaya, 24– 27 APRIL 2012 DAY 1 1
  • 2. OVERVIEW - CDM MEETING PROGRAMME - ASG LOGO AND MASCOT - ASG MOTTO - BASIC FACTS - ASG PROGRAMME 2
  • 3. CDM Meeting ProgrammeDay 1 Time(hrs) ActivityTuesday, 1900 Arrival of delegates at Juanda International Airport, Surabaya24 April 2012 Transfer to Sheraton Hotel Welcome dinner : hotelDay 2 Time(hrs) Activity 0700 Breakfast 0830 Opening speech Briefing : Overview of 4th ASG 2012 and ASG AdministrationWednesday, 093025 April 2012 1000 Morning tea Briefing : Accommodation (hotel), Liaison, Transportation, Competition and Technical 1200 1400 Lunch : hotel 1900 Games Venue and hotel Visit Dinner : DewandaruRestaurant 3
  • 4. Day 3 Time(hrs) Activity 0700 BreakfastThursday, 0800 Games Venue and hotel Visit26April 2012 1200 Lunch : hotel 1400 Briefing : ASG Ceremonies, Victory Ceremony, Security 1600 Coffee break 1900 Farewell Dinner : Nusantara Sea Food RestaurantFriday27April 2012 Check OUT 4
  • 5. Heroes Monument :LOGO The tragedy on 10th November 1945 and another historical episode, made Surabaya well known as the Heroes City. It is one of the reason it was built. Although there are many military statues in and around Surabaya, this one is certainly the imposing. The heroes monument stands like a rocket pointed towards the moon, in Taman Kebonrojo at the opposite of the East Java Governors Office, Pahlawan street Central Surabaya. Its not omate or even decorative, not particularly large, but its simplicity may have been the deliberate plan of its architect to convey humble, rather than bellicose pride. The monument becomes a centre of major attention every November 10th, the day in 1945 when Surabaya com-memorates those heroes who died during the independence war 5
  • 6. MASKOT The Story goes that Surabaya’s name derives from Javanesse word: “SURO” meaning “SHARK” and “BOYO” meaning “CROCODILE”The myth of Surabaya : derived from sura fish andcrocodile that mean SuraingBaya symbolized bravery ofSurabaya’s youth which does not dither by any danger orobstacles 6
  • 7. MOTTO SPIRIT, FRIENDSHIP,AND EXCELLENCE 7
  • 8. BASIC FACTS• Dates : 28 June – 6 July 2012• Participating countries :Brunei Darussalam, Indonesia, Malaysia, Philipines, Singapore, Thailand, Vietnam• Estimated number of athletes & Official : 1132 person 8
  • 9. Presentations On ASG Arrangement• ASG Programe• Accomodation• Liasions and Transport• Competation and Technical• Victory Ceremonies• Ceremonies and function• Risk Assesment and Security 9
  • 10. ASG Programme DATE PROGRAMDay 128 June 2012 Arrival of Teams Arrival of ASSC Delegates CDM Metting ASSC Technical CommitteeDay 2 Team Managers Meeting Meeting29 June 2012 Opening CeremonyDay 3 ASSC Technical Committee30 June 2012 Competition MeetingDay 401 July 2012 Competition 10
  • 11. ASG Programme DATE PROGRAM Day 502 July 2012 Competition Day 603 July 2012 Competition Day 704 July 2012 Competition Free Day Day 8 Farewell Party /closing05 July 2012 ceremony Taman Surya Day 906 July 2012 Departure of Participant 11
  • 12. Reception Upon Arrival• Upon arrival at Juanda Airport, teams and officials will be met by Liasion Officer• Transport will be provided to the Hotel of Each Sport• Picking Arrangements : a. Passport Control b. Reporting Area c. Shared them by Sport 12
  • 13. 4THASEAN SCHOOLS GAMES ACCOMODATION 13
  • 14. • Accomodation will be divided according to their respective sport. In order to safe time to the venue.• Countries who wish to stay before 27 June or after 7 July 2012 are to make own arrangement for accomodation outside The Hotel. 14
  • 15. • Athletes – Twin or Triple Sharing• Teams Officials – Twin Sharing• Distribution of room will distinguish between female athlete and male athlete• Facilities in the Hotel : Dining Halls, Games Service Center. 15
  • 16. ACCOMODATION FOR ATHLETE AND OFFICIAL MALE FEMALENO EVENTS TOTAL HOTEL B OFICIAL G OFICIAL1 TRACK & FIELD 58 16 48 5 127 THE SUN HOTEL SIDOARJO2 VOLLYBALL 60 19 60 4 143 SATELIT HOTEL3 SEPAK TAKRAW 60 15 0 0 78 CENDANA HOTEL4 BADMINTON 48 12 40 5 105 EQUATOR HOTEL (3 sharing )5 TENNIS 32 9 32 3 76 EQUATOR HOTE (3 sharing)6 BASKETBALL 60 19 48 4 131 NARITA HOTEL7 PENCAK SILAT 26 5 24 4 59 NARITA HOTEL8 GOLF 25 10 20 5 49 CIPUTRA HOTEL (3 sharing)9 GYMNASTICS 25 16 45 11 97 CIPUTRA HOTEL (3 sharing)10 SWIMMING 80 21 57 6 174 INNA SIMPANG HOTEL11 TABLE TENNIS 30 12 36 6 73 SAHID HOTEL TOTAL 1132 16
  • 17. TRACK AND FIELDTHE SUN HOTEL, SIDOARJO 17
  • 18. BADMINTON & TENNISHOTEL EQUATOR, SURABAYA 18
  • 19. BASKETBALL & PENCAK SILAT HOTEL NARITA, SURABAYA 19
  • 20. VOLLEYBALLHOTEL SATELIT, SURABAYA 20
  • 21. GYMNASTIC & GOLF HOTEL CIPUTRA, SURABAYANote : Athlete - Triple Sharing 21
  • 22. TABLE TENNISHOTEL SAHID, SURABAYA 22
  • 23. OC Secretariat 4th ASG HOTEL SINGGASANA1. ADMINISTRATION2. MEDICAL CENTER3. LAISON OFFICER CENTER4. TRANSPORTATION CENTER5. MEDIA CENTER6. SECRETARIAT CONTINGENT 23
  • 24. CdM’sAccomodation• Hotel Singgasana Surabaya 24
  • 25. MEALS1. Provided from 28 June (Lunch) until 6 July (Lunch)2. Breakfast, Lunch, and Dinner at Hotel3. Meal box – by request a day before 25
  • 26. Arrival – Check In Arrival at The Hotel – Athletes and Arrival after immigration Team Officials are directed to Checkpoint – respective areas Received by Liaison Officers CDM - & Team Officials AthletesConfirmation of Roaming list by team Payment of Entry fees and Security Rest and wait at Managers Deposit Check in and collect room holding area folder Unshered to allocated rooms – Check and sign inventory checklist Return checklist to Liaison Officer 26
  • 27. Deparature – Check out Confirmation of flight departure time Checking of room inventory (4 hours before flight departure time) Damages acknowledge by AthleteAll Inventory in order Security deposit and team Manager refunded Payment made from Security Deposit Balance Refunded Depart From Hotel 27
  • 28. 4THASEAN SCHOOLS GAMES Liasion Officer & Transportation 28
  • 29. Liasion OfficersLiasion Officers will be attached to the following delegates in each contingent : Senior Ministry Official : 1 Ministry Official :1 CDM / Deputy :1 Secretariate :1 Each Sports Team :1(differentiated by sport and gender except for Track & Field, where 1 LO will be attached to both the ‘girls and boys’ team) 29
  • 30. Provision of Transportation• All delegates will be provided with transportation for all officials programme including airport transfers to/from hotel - ASG: 28 June – 06 July 2012 - ASSC TC. Meet : 28 June – 02 July 2012 30
  • 31. Things to Note• Bus provision is for official trips only• Bus sharing with different countries• Functuality• Shuttle Service : - provided for non-competing athletes who wish to support their team members at the various games venue - not opened to the family members and friends of athletes/ officials who are not registered delegates. 31
  • 32. Types of Vehicles• Senior Ministry Officer : 1 (VIP - CAMRY)• Ministry Official : 1 (VIP - CAMRY)• CDM : 1 (INNOVA)• Secretariate : 1 (AVANZA)• Each Sports Team : BUS (term& condition) Note : -1 INNOVA/day /12 hour = Rp. 650.000,00 Include driver + Gasoline (In city) For 24 hours Rp. 1.200.000,00
  • 33. Transport Booking• Throught the respective Liasion Officer at the Transportasion Service Center• Confirmation should be made at least one day in advance 33
  • 34. 4THASEAN SCHOOLS GAMES COMPETITION & TECHNICAL 34
  • 35. Competition Schedule JUNE 2012 JULY 2012NO EVENTS 28 29 30 1 2 3 4 5 6 VENUE Thu Fri Sat Sun Mon Tue Wed Thu Fri1 ARRIVAL Of CONTINGENTS JUANDA INTERNATIONAL AIRPORT – Surabaya2 OPENING CEREMONY JATIM EXPO3 TRACK & FIELD (B & G) TM Delta Stadium4 GOLF (B & G) TM Ciputra Golf , Surabaya5 SEPAK TAKRAW (B) TM Hall Futsal ITS6 BADMINTON (B & G) TM GOR BIMA UNESA SURABAYA7 BASKETBALL (B & G) TM Hall CLS , KONI JATIM8 VOLLEYBALL (B & G) TM GOR TRIDHARMA PETROGRESIK9 ARTISTIC GYMNASTICS (B & G) TM GymnasiumNusantara Citra Land Hall RYTHMIC GYMNASTICS TM Gymnasium Nusantara Citra Land Hall10 SWIMMING (B & G) TM Swimming Pooll, KONI JATIM11 TABLE TENNIS (B & G) TM GOR HCIYS Surabaya12 TENNIS (B & G) TM Tennis Hall, BRAWIJAYA13 PENCAK SILAT (B & G) TM AirlanggaUniversity Stadium14 CLOSING CEREMONY Taman Surya Walikota Surabaya15 DEPARTURE of CONTINGENTS JUANDA INTERNATIONAL AIRPORT - Surabaya 35
  • 36. TRACK & FIELDGOR DELTA SIDOARJO 36
  • 37. VOLLEYBALLGOR Tri Dharma Gresik 37
  • 38. SEPAK TAKRAW Hall Futsal ITS 38
  • 39. BADMINTONGOR BIMA UNESA 39
  • 40. TENNISLapangan KODAM V / Brawijaya 40
  • 41. TABLE TENNISGOR HCIYS, KONI KERTAJAYA 41
  • 42. BASKETBALLGOR CLS, KERTAJAYA 42
  • 43. GYMNASTICHALL NUSANTARA CITRA RAYA , SURABAYA 43
  • 44. PENCAK SILATBASKET HALL UNAIR, SURABAYA 44
  • 45. GOLFCIPUTRA GOLF SURABAYA 45
  • 46. ESTIMASI DISTANCE VENUE - HOTELNO EVENTS HOTEL VENUE DISTANCE1 TRACK & FIELD THE SUN HOTEL SIDOARJO DELTA STADIUM 1 Km ( (20 Menit ) 10 Km 5 Menit )2 VOLLEYBALL VOLLYBALL SATELIT HOTEL GOR TRIDHARMA PETROGRESIK 25 Km (40 Menit)3 SEPAK TAKRAW CENDANA HOTEL HALL FUTSAL ITS 15 Km (30 Menit)4 BADMINTON EQUATOR HOTEL GOR BIMA UNESA SURABAYA 5 Km (20 Menit) 10 Km (20 Menit)5 TENNIS EQUATOR HOTEL TENNIS HALL, BRAWIJAYA 5 Km ( 15 Menit) 10 Km (25 Menit)6 BASKETBALL NARITA HOTEL HALL CLS , KONI JATIM 7 Km (30 Menit) 15Km (30 Menit)7 PENCAK SILAT NARITA HOTEL AIRLANGGA BASKET BALL UNIVERSITY STADIUM 9 Km (30 Menit) 15Km (30 Menit)8 GOLF CIPUTRA HOTEL CIPUTRA GOLF,SURABAYA in 1 kompleks area 0 Km9 GYMNASTICS CIPUTRA HOTEL GYMNASIUM NUSANTARA CITRALAND HALL 4 6 Km (10 Menit) Km (10 Menit)10 SWIMMING INNA SIMPANG HOTEL SWIMMING POOLL, KONI JATIM 10 Km (20 Menit)11 TABLE TENNIS SAHID HOTEL GOR HCIYS SURABAYA 9 Km (18 Menit) 46
  • 47. 47
  • 48. Competition Apparatus *Volleyball :Mikasa MVA 200 * Sepaktakraw : MT 809 or 201 * Badminton :Yonex * Tennis : Dunlop * Basketball : BoysMikasa 1000 Competition no. 7Girls Mikasa 1000 Competition no. 6 * Table Tennis : Butterfly (white) 48
  • 49. Composition of Team for Racket Game• Tennis : * 3 singles and 2 doubles * 8 Must have 7 players• Table Tennis : * A vs X * B vs Y * C vs Z * A vs Y * B vs X 49
  • 50. • Badminton : * 3 singles and 2 doubles * Player shall can play in more than 1 Singles and 1 Double match 50
  • 51. Composition of Team Even for Sepaktakraw* Each country must have 3 Regu for the Team Event* And Each Regu consist of 3 players and 1 reserve* No player may play more than 1 Regu 51
  • 52. Verification of Athlete’s Age• Verification and confirmation of athlete’s age shall be based on the athlete’s passport (date and birth) exhibited during the Team Manager’s Meeting 52
  • 53. SEE YOUTOMORROW 53
  • 54. CHEF-DE-MISSION MEETING4THASEAN SCHOOLS GAMES Surabaya, 24– 27 APRIL 2012 DAY 2 54
  • 55. 4THASEAN SCHOOLS GAMES Briefing On Victory Ceremony 55
  • 56. Victory Ceremony1. Victory Ceremony is held to honour individual and team achievements of athlete2. Will take place at competition venues after each medal event3. Certificates will be received by all paticipants including official. 56
  • 57. 4. Medal-winners will be invited into a podium to receive their medals. No additional flags, banners or other merchandise are allowed on the podiums.5. Medals will be presented in this order : Bronze, Silver and Gold.6. The winner’s country flags will be raised in tandem with the playing of the gold medal winner’s country anthem. 57
  • 58. Dress Code for Medal Winners• Medal winners to be in their official team uniorm with porper footwear during Victory Ceremony. Slippers will not be allowed.• Medal winners will need to remove their sunglasses and headgear such as hats and caps when receiving their medals. 58
  • 59. 4THASEAN SCHOOLS GAMES Briefing On ASG Function 59
  • 60. OPENING CEREMONY• Date : 29 June 2012 Clock : 18.30 Place : Jatim Expo• Pick – up from hotel : 17.00• Dinner : Food in Boxes at the bus 60
  • 61. CLOSSING CEREMONY• Date : 5 July 2012 Clock : 19.00 Place : Balai Kota Surabaya• Pick – up from hotel : at 18.00• Dinner : at the Balai Kota• Surabaya 61
  • 62. 4THASEAN SCHOOLS GAMESBriefing On Safety & Security 62
  • 63. ASG Accreditation Pass• For identification and Security Purposes• All personel (VIP, Official, Athletes,) will be required to identity themselves using the ASG accreditation pass at : a. The Hotel b. Competition Venues• Pass will be distributed to all personelthrought the CdM on the day of Check-In 63
  • 64. For CdM’s Information• Due diligence will be given to manage the risk, safety and security matters of the 4th ASG 2011• Due to the scale of the event, the officials and athletes must play their part to look after their own property and personal safety 64
  • 65. Medical• Medicine technical is available in Competition Venues.• And the center of medicine is in the Hotel Singgasana.• Management of Athlete’s Injury at Competition Venue :a.Serious Injury : Team manager & LO accompany injured to the hospital with ambulance.b.Minor Injury : First Aider to treat the injury and Team Manager makes decision on Athlete’s participation. 65
  • 66. 4THASEAN SCHOOLS GAMES Confirmation of Participant 66
  • 67. CONFIRMATION OF PARTICIPATION BRUNEI COUNTRIES BRUNEI NO GAME OFFICIALS ATHLETES M W B G 1 TRACK & FIELD 2 1 4 3 2 GOLF 2 1 5 4 3 SEPAK TAKRAW 3 - 12 - 4 BADMINTON 1 1 8 - 5 BASKETBALL - - - - 6 VOLLEYBALL - - - - 7 A. GYMNASTICS - - - - R. GYMNASTICS - - - - 8 SWIMMING 2 1 7 6 9 TABLE TENNIS 2 1 6 6 10 TENNIS - - - - 11 PENCAK SILAT 1 2 8 8 13 7 50 27 97 67
  • 68. CONFIRMATION OF PARTICIPATIONINDONESIA COUNTRIES INDONESIA NO GAME OFFICIALS ATHLETES M W B G 1 TRACK & FIELD 5 1 19 16 2 GOLF 2 1 5 4 3 SEPAK TAKRAW 3 - 12 - 4 BADMINTON 3 - 8 8 5 BASKETBALL 5 - 12 12 6 VOLLEYBALL 5 - 12 12 7 A. GYMNASTICS 4 - 5 5 R. GYMNASTICS 1 - - 4 8 SWIMMING 9 T ABLE TENNIS 3 - 6 6 10 TENNIS 3 - 8 8 11 PENCAK SILAT 41 4 115 99 198 68
  • 69. CONFIRMATION OF PARTICIPATION SINGAPORE COUNTRIES SINGAPORE NO GAME OFFICIALS ATHLETES M W B G 1 TRACK & FIELD 2 GOLF 1 2 5 4 3 SEPAK TAKRAW 3 - 12 - 4 BADMINTON 2 1 8 8 5 BASKETBALL 3 2 12 12 6 VOLLEYBALL 4 1 12 12 7 A. GYMNASTICS 3 1 5 5 R. GYMNASTICS - 2 - 4 8 SWIMMING 9 TABLE TENNIS 2 1 6 6 10 TENNIS 1 2 8 8 11 PENCAK SILAT - - - - 29 14 106 91 158 69
  • 70. CONFIRMATION OF PARTICIPATION THAILAND COUNTRIES THAILANDNO GAME OFFICIALS ATHLETES M W B G 1 TRACK & FIELD 5 1 20 15 2 GOLF 3 5 4 3 SEPAK TAKRAW 3 12 4 BADMINTON 2 1 8 8 5 BASKETBALL 4 1 12 12 6 VOLLEYBALL 4 1 12 12 7 A. GYMNASTICS 3 1 5 5 R. GYMNASTICS 2 4 8 SWIMMING 5 1 20 15 9 TABLE TENNIS 2 1 6 6 10 TENNIS 3 8 8 11 PENCAK SILAT 34 9 108 89 240 70
  • 71. CONFIRMATION OF PARTICIPATION PHILIPPINES COUNTRIES PHILIPPINES NO GAME OFFICIALS ATHLETES M W B G 1 TRACK & FIELD 2 GOLF 3 SEPAK TAKRAW 4 BADMINTON 5 BASKETBALL 6 VOLLEYBALL 7 A. GYMNASTICS R. GYMNASTICS 8 SWIMMING 9 TABLE TENNIS 10 TENNIS 11 PENCAK SILAT 71
  • 72. CONFIRMATION OF PARTICIPATIONMALAYSIA COUNTRIES MALAYSIA NO GAME OFFICIALS ATHLETES M W B G 1 TRACK & FIELD 5 1 19 16 2 GOLF 2 1 5 4 3 SEPAK TAKRAW 3 12 4 BADMINTON 2 1 8 8 5 BASKETBALL 4 1 12 12 6 VOLLEYBALL 4 1 12 12 7 A. GYMNASTICS 3 1 5 5 R. GYMNASTICS 1 1 4 8 SWIMMING 5 1 19 16 9 TABLE TENNIS 2 1 6 6 10 TENNIS 2 1 8 8 11 PENCAK SILAT 2 1 9 8 35 11 115 99 260 72
  • 73. CONFIRMATION OF PARTICIPATION VIETNAM COUNTRIES VIETNAM NO GAME OFFICIALS ATHLETES M W B G 1 TRACK & FIELD 4 2 15 14 2 GOLF 3 SEPAK TAKRAW 4 BADMINTON 2 1 8 8 5 BASKETBALL 3 12 6 VOLLEYBALL 2 1 12 12 7 A. GYMNASTICS 1 5 5 R. GYMNASTICS 3 4 8 SWIMMING 3 3 15 14 9 TABLE TENNIS 1 2 6 6 10 TENNIS 11 PENCAK SILAT 2 1 9 8 18 13 82 71 184 73
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