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  • 1. North Carolina State Publications Clearinghouse Providing Access to State Government Publications Handbook for Depository Libraries Address correspondence concerning the Depository System as follows: North Carolina State Publications Clearinghouse Documents Branch State Library of North Carolina 4643 Mail Service Center Raleigh, NC 27699-4643 Telephone: (919) 807-7436 Swayzine McLean Fax: (919)733-1843 Email: slnc.digitaldocs@ncdcr.gov Website: http://statelibrary.ncdcr.gov/govdocs/clearinghouse.html Address all correspondence concerning reference information about state government publications as follows: Information Services Branch State Library of North Carolina Dept. of Cultural Resources 4641 Mail Service Center Raleigh, NC 27699-4641 Telephone: (919)807-7450 Fax: (919)733-5679 Address all interlibrary loan correspondence according to standard loan procedures. Update 2/2009
  • 2. Contents Preface 3 Section I: North Carolina State Documents Depository System 4 Section II: Guidelines for Depository Libraries 6 Section III: Standards for Depository Libraries 8 Appendix: A. Document Processing Manual 11 B. Depository Claim for Missing Documents Form 16 C. G.S. 125-11 17 D. Depository Library Application Form 21 E. Depository Agreement Form 24 F. Item Selection List 26 2
  • 3. Preface Effective October 1, 1987, the General Assembly amended Chapter 125 of the General Statutes to “establish a depository system for the distribution of State publications to designated libraries throughout the State in order to facilitate public access to publications issued by State agencies.” This Handbook provides information for North Carolina libraries about the components of the depository system, with guidelines and standards for depository libraries, sample application and agreement forms, a brief processing manual, the basic Core Collection list, and the Item List from which libraries select publications they wish to receive by agency. Questions and suggestions concerning the Handbook and the Depository System are welcome. Please address them to Jennifer Davison, Clearinghouse Coordinator, North Carolina State Publications Clearinghouse, Documents Branch, State Library of North Carolina, 4643 Mail Service Center, Raleigh, NC 27699-4643; 919/807-7442. 3
  • 4. Section I: North Carolina State Documents Depository System Purpose of the Depository Library Program The North Carolina State Publications Clearinghouse, created by G.S. 125-11, became effective on October 1, 1987. The depository library program established for the first time in North Carolina an orderly system for the distribution of publications of the state agencies through the North Carolina State Publications Clearinghouse to designated depository libraries. The System, combined with the services of the State Library and those of the Depository Libraries, enhances access to valuable current and historical publications of North Carolina state government. Services Provided by the State Library In the law the State Library is designated as “the official, complete, and permanent depository for all State publications”, and is held responsible for carrying out the provisions of the Act; developing and maintaining standards for depository libraries; designating and contracting with public, community college, technical college, special, college or university libraries as either full or selective depository libraries; and adopting rules to administer the program. The State Library also provides information and reference services concerning North Carolina and federal publications to state and local government officials, the members of the General Assembly, to state employees, and to the general public by telephone, mail or in person. Copies are loaned directly to state employees and through interlibrary loan to the public. For information and reference services concerning North Carolina State government publications please contact the Information Services Branch, State Library of North Carolina, Dept. of Cultural Resources (919/807-7450 or http://statelibrary.ncdcr.gov/reference/forms/referenceform.html). Services Provided by the State Publications Clearinghouse The North Carolina State Publications Clearinghouse is responsible for collecting, classifying, cataloging, and distributing the publications of state government for the Depository Library System. Documents are cataloged into the OCLC database and assigned call numbers according to the Classification Scheme for North Carolina State Publications. When publications are submitted to the Clearinghouse, two are sent to the Library of Congress, two are retained in the State Library State Documents collection (1 for permanent reference and 1 for loan), and the others are used to produce microfiche for archival preservation and for distribution to depository libraries. The Clearinghouse publishes the bimonthly Checklist of Official North Carolina State Publications which is available electronically through the State Publications Collection (http://statelibrary.ncdcr.gov/govdocs/cdm/index.html). The Clearinghouse is responsible for maintaining records of publications received, classified and cataloged, of microfiche production, of all items distributed to the Depository System, and 4
  • 5. the Library of Congress in biweekly shipments, and all items added to the State Publications Collection digital repository. Serving as the liaison between the state agencies and the depository libraries, the Clearinghouse strives to maintain open, clear, and continually good communication with both entities. Please address Depository System inquiries to: Clearinghouse Coordinator, Documents Branch, State Library of North Carolina, 4643 Mail Service Center, Raleigh, NC 27699-4643; 919/807-7430; Fax 919/733-1843. Advisory Board The State Librarian appoints members for a two year term to the Depository System Advisory Board. The Board is composed of members from the following groups: North Carolina Library Association Documents Section, agency publications personnel, and depository libraries. The State Librarian and the State Publications Clearinghouse Coordinator are ex officio members of the Board. 5
  • 6. Section II: Guidelines for Depository Libraries Types of Depository Libraries Full depositories receive all publications available for distribution. The purpose of a full depository is to provide a complete research collection of state publications for use in a major geographical area. The State Library will seek to designate at least one full depository in each federal Congressional district. Additional designations of full depositories may be made. Selective depositories provide ready access to state government publications for residents in particular areas of the state. Each selective depository may elect to receive from 25% to 75% of the item categories available for selection, but should select only those publications needed to support its program and to meet the needs of its clientele. Selective depositories should depend on full depositories for seldom used items. All depository libraries, both full and selective, must review the Item List for categories wanted in order for the Clearinghouse to develop a profile for each depository. Preference of paper copy or microfiche must be noted. Those libraries selecting more than 75% of the Item List will be considered full depositories. Designation of Depository Libraries Any North Carolina public, community college, technical college, special, college or university library may apply to the State Library to become an official depository for North Carolina state government publications. Libraries willing to comply with the purpose of the Depository System, guidelines and standards for libraries, and application criteria should complete the application form and item list and send them to: North Carolina State Depository System Advisory Board, North Carolina State Publications Clearinghouse, Documents Branch, State Library of North Carolina, 4643 Mail Service Center, Raleigh, NC 27699-4643. Evaluation of Depository Library Applications The Advisory Board will review the library’s application and item list, taking into consideration such factors as geographic location, service area population, and use of OCLC’s interlibrary loan system. The library may be asked to provide information regarding library policies relating to the state documents depository collection, and a staff member from the State Library may request a tour of the library. The Advisory Board will make a recommendation to the State Librarian regarding the approval of the library’s request for depository status. The State Librarian will make the final decision to designate a depository library. Upon approval of the application, a written agreement with the State Library will be prepared, which must be signed by the director of the approved depository library, by the Clearinghouse Coordinator and the State Librarian. For more information, please contact the Clearinghouse Coordinator at 919/807-7442 or Jennifer.davison@ncdcr.gov 6
  • 7. Termination of Depository Status There are two methods of terminating depository library status: 1. The depository library may voluntarily relinquish its depository privilege, after serving for at least one year as a designated depository library, by written request to the Coordinator of the Clearinghouse, stating that the library no longer wishes to be a depository for North Carolina government publications, and giving reasons for the request. The letter must be signed by the director of the depository library. Following receipt of the letter there will be a ninety (90) day period in which the Clearinghouse and the depository library will attempt to resolve the problems. At the end of that time, if the request is not withdrawn, the depository designation will be withdrawn. 2. After at least one year as a designated depository library the depository privilege may be terminated by the State Librarian if the library fails to meet the requirements for being a depository as set forth in this Handbook, or consistently disregards notices and instructions, resulting in unnecessary expense to the State Library in administering the program. The depository library will be notified in writing by the State Librarian, and will have ninety days (90) in which to comply before depository status is terminated and shipments are discontinued. Upon termination of the depository privilege, either by request or for cause, the Clearinghouse will send instructions concerning disposition of the depository publications on hand in the collection of the terminated depository library. Materials deposited with a library remain the property of the State of North Carolina and may not be disposed of in any manner without authorization of the Clearinghouse. 7
  • 8. Section III: Standards for Depository Libraries Public Services The depository collection shall be open to the public for the free use of depository publications. Depository libraries shall offer reference service in the use of state documents to any citizen of the State of North Carolina. The depository library has the option of establishing its own circulation policies for use of depository materials outside of the library. Libraries must maintain sufficient hours of public service to allow convenient public access to the documents collection. The absolute minimum allowed is 45 hours per week. Libraries providing service in the evenings and on weekends will be given priority consideration in the designation of depository status. The public should be aware of the depository status of the library by its use of the North Carolina Publications Depository System logo on doors, equipment and its publications. The depository library should put a link to the digital State Publications Collection (http:// statelibrary.ncdcr.gov/stdocs/cdm/index.html) somewhere on its web pages. Access and Interlibrary Cooperation Libraries must be building machine-readable records that are capable of being accessed via OCLC’s interlibrary loan subsystem. Libraries with online public catalogs must load or have plans to load their state document records and holdings into their in-house system. All depository libraries are required to lend or to provide photocopies of depository materials to other libraries upon request, subject to existing interlibrary loan agreements and the library’s established circulation policy. Libraries will be expected to loan materials via the OCLC interlibrary loan subsystem. Staffing Requirements A professional librarian must be designated by the depository library to coordinate depository activities and to act as liaison with the State Library of North Carolina. This individual will be responsible for administering the library’s selection and receipt of depository materials. In a library with a separate state documents collection, the individual shall also be responsible for organizing and maintaining the documents collection, and for providing public services from the collection. In a library which integrates state documents into its general collection, the state documents liaison may assist other staff members in using these materials effectively. Adequate support staff must be provided to maintain and service the North Carolina depository documents collection. 8
  • 9. Space Requirements Space for depository operations, including in-house reference use and technical processing, should be of the same general quality as in other areas of the library. Proper storage of all materials is required. Ample space to house state documents, with adequate provision for expansion, must be furnished. Projected space needs for a full depository are an estimated forty to fifty (40-50) linear feet of shelf space per year for paper documents, or approximately four standard fiche cabinet drawers per year for microfiche. Processing and Organization of the Depository Collection All North Carolina documents received from the North Carolina State Publications Clearinghouse should be processed and accessible to the public within thirty (30) days of receipt by the depository library. All documents received through the depository program must be so stamped. While use of the North Carolina documents classification scheme is not mandatory, depository libraries must provide an orderly, systematic recording of receipt and subsequent arrangement of documents acquired through the depository program. Each depository shall adopt a method of classification to identify and locate materials received. The selection of the classification scheme is left to the judgment of the depository library. OCLC holding records cannot be entered by the Clearinghouse for depository libraries. Therefore those depositories that are OCLC libraries need to enter their own holding records for non-ephemeral publications into OCLC. Maintenance of the Depository Collection Depository libraries are expected to maintain the collection in good physical condition. Depository libraries with active binding programs are encouraged to give consideration to binding state publications whenever appropriate. Retention and Disposal of Depository Documents Full Depositories: Depository items no longer of reference or research value after ten years must be offered to the Clearinghouse before being offered to other depositories. Items that are clearly superseded by or cumulated in a later edition may be discarded upon receipt of the later edition. Selective Depositories: Depository items no longer essential to the library after five years must be offered to the Clearinghouse before being offered to other depositories. Items that are clearly superseded by or cumulated in a later edition may be discarded upon receipt of the later edition. 9
  • 10. Core Collection Titles There are a number of state government publications that are considered basic for any library collection. These are considered Core Collection titles. The most recent edition of all Core Collection titles must be made available by depository libraries in either electronic or paper format appropriate to the library levels. Some Core Collection documents will be distributed by the Clearinghouse. Depository libraries must purchase and make available for public use non-depository Core Collection titles appropriate to the library level. Non-depository Core Collection titles include those which the system does not supply and/or for which there is a charge. Copies of those titles should be ordered by the depository library directly from the publishing agency and paid for following the prescribed procedures of that agency. Full depositories must collect all titles on the Core Collection list. Selective depositories selecting under 50% of document item categories must collect all Level 1 Core Collection titles. Selective depositories selecting between 50% and 75% must collect all Level 1 and Level 2 Core Collection titles. 10
  • 11. Appendix A: Document Processing Manual All documents received through the Clearinghouse must be processed and available for public use, within thirty (30) calendar days of receipt. Item Lists All depository libraries, whether full or selective, must keep accurate records of the item numbers they have selected to receive, in paper copy or microfiche copy. Each record should also include the North Carolina documents classification number assigned to that item, given on the shipping list. Records may be in the form of a permanent record on 3 x 5 cards, one item record per card. Or, records may be kept in a notebook of lists. If preferred, records may be kept on disk or on-line, with periodic printouts. The method used is left to the library, but a permanent record for each item must be maintained. The Clearinghouse will develop and maintain on computer a profile of each depository library’s Item List selections, which will be used to generate the shipping lists for each depository. A printout of a given library’s profile will be sent to that library for verification; any inaccuracies should be noted on the printout and returned to the Clearinghouse. All depositories may revise their item selection annually in March, following the first year of designation as a depository. The Clearinghouse will distribute a copy of its profile to each depository library in February of each year. Depository libraries should make changes by marking selections of item classifications in black, and any deletions in red. Revised profiles must be returned to the Clearinghouse by March 31. Format changes between paper and microfiche will be negotiated at that time. New items may be added by the Clearinghouse as administrative reorganizations and other changes take place in state government. Core Collection Titles Depository libraries are required to maintain in paper format Core Collection titles from levels 1-3 corresponding to the percent of Item List selections made: Level 1 only = 25 – 49% selections Levels 1 & 2 = 50 – 74% selections Levels 1, 2 & 3 = 75% and above selections Depository libraries must complete as much as possible the appropriate level of coverage of Core Collection titles within ninety (90) days of being designated a depository library. The Clearinghouse will supply Core Collection titles that are considered depository items. Those titles for which there is a charge are considered non-depository, and must be ordered by the depository library directly from the issuing agency, and paid for following the billing procedures of that agency. 11
  • 12. Core Collection titles will be so indicated on the shipping lists. Most Core Collection titles are of a reference nature and depository libraries may wish to make them non- circulating. Shipments Shipments are sent to each depository library every two weeks. With each shipment is a customized shipping list, reflecting the selections from the Item List made by the receiving library. Shipping Lists Compare the documents in the shipment with the shipping list enclosed, and note any discrepancies between the shipping list, the contents of the shipment, and your library’s list of items selected. Materials without Class numbers and OCLC numbers are ephemeral and may be kept or disposed of as appropriate. If a document is listed on the shipping list but missing from the shipment, fill out the claim form or send an email message to the Clearinghouse. Mail or fax the claim to the Clearinghouse within ten (10) working days of receipt of the shipment. Depository libraries with Internet access can e-mail the claim to the Clearinghouse Coordinator for a more timely response. Speedy claims are required so the Clearinghouse can acquire adequate copies from the publishing agency before supplies are exhausted. Depository libraries should make photocopies of the blank claim form to have an adequate supply. If a document is received which the depository library did not select from the Item List, that document must be returned to the Clearinghouse within ten (10) working days of receipt, with a memo to that effect attached. Non-depository and selective depository libraries may wish to see the range of documents received by full depositories. This is possible by accessing the State Library’s Web page at http://statelibrary.ncdcr.gov which shows the master shipping lists for both paper and microfiche documents that are being prepared for shipment. Missing Shipments A schedule of shipments every two weeks is maintained for each depository library. If a shipment is not received within ten (10) working days of the expected delivery date, a claim form, listing the number of the missing shipment, should be submitted immediately. Multiple Copies of Documents Libraries desiring paper copies as replacements or additional copies must obtain them directly from the issuing agency. Property Stamps Stamp all verified items received with a depository documents property stamp. This stamp must have a changeable date function. The property stamp must include the phrase “N.C. Depository”. Some libraries may wish to order a new property stamp indicating depository status; others may wish to order a less expensive “N.C. Depository” 12
  • 13. stamp to stamp under the library’s present property stamp. (Contact the Clearinghouse if you need to see sample property stamps.) Check-in Records A title card can be typed to serve as a check-in record for a monograph document. For serials, cards printed to show month/year, volume/number, or annual years may serve as check-in records. A common practice is to use a check-in record as a shelflist record as well. Such records are filed by the call number used by the depository library either the state documents classification number or whatever the library chooses. The state documents class number is supplied on the shipping list, and is easily available. Libraries functioning in an online environment should tailor their check-in and shelflist records to fit their policies while keeping in mind the necessity for tracking the depository items during the full life of the library’s depository status. Online shelflists are acceptable. (Contact the Clearinghouse to see sample cards.) Cataloging As noted in the Handbook, documents are cataloged into the OCLC database by the Clearinghouse, and assigned call numbers according to the Classification Scheme for North Carolina State Publications, which is available at http://statelibrary.ncdcr.gov/ govdocs/classification/classification.html. Call numbers from other classification schemes are not entered by the Clearinghouse. Some libraries may wish to provide subject access to state documents through a separate documents card catalog. Such libraries may also wish to create a title file for documents received. For items placed in a vertical file, a subject file is recommended. OCLC holding records cannot be entered by the Clearinghouse for depository libraries. Therefore those depositories that are OCLC libraries need to enter their own holding records for non- ephemeral publications into OCLC upon receipt of the documents. As noted above, a documents check- in/shelflist record for each item is the minimum requirement record for non-OCLC depository libraries. Retention and Disposal of Depository Documents Publications in microfiche or paper format distributed to depository libraries from the Clearinghouse, although on permanent deposit, remain the property of the State of North Carolina and may not be disposed of in any manner without written authorization of the State Publications Clearinghouse, except as provided below: 1. Publications that are clearly superseded/revised, upon receipt of the superseded or revised edition. 2. Lists and catalogs of agency publications upon receipt of new edition. 3. Any material cumulated in later issues. 4. Pages from loose-leaf publications that are replaced by updated pages. 13
  • 14. 5. Material that has an expiration date clearly noted. 6. Any publication that is a duplicate copy, including reprints, regardless of whether the duplicate is paper or microfiche. 7. State publications received from sources other than the State Publications Clearinghouse. 8. Materials listed as ephemeral on shipping lists. In addition to the above list, full depositories may withdraw after ten (10) years depository items no longer of reference or research value to that library. However, such titles shall be offered first to the State Publications Clearinghouse before being discarded or offered to other depositories. Selective depositories may withdraw depository items no longer essential to the library after five (5) years. However, such titles shall be offered first to the Clearinghouse before being discarded or offered to other depositories. Depository libraries should consider seriously the needs of their patrons prior to withdrawing any items. Some libraries, for instance, may want to retain earlier editions of superseded documents for historical or research purposes. Some libraries may want to retain materials cumulated in later issues. For example, a depository may wish to keep monthly issues of a serial if the annual issues do not contain all the detailed data from monthly issues. Disposal Lists Depository libraries that have permission to dispose of publications not covered under these guidelines or want to dispose of publications after the required five or ten year retention period must submit a list to the Clearinghouse. This list shall include title, issuing agency or state documents classification number, and date. These publications will be offered first to the State Library. Any titles not needed by the State Library should be offered to other libraries through the ncdocs list. Interlibrary Loan All depository libraries are expected to lend or to provide photocopies of depository materials to other libraries upon request subject to existing interlibrary loan agreements and the library’s established circulation policy. Core Collection titles and other reference materials may be exempted from interlibrary loan. However, depositories should offer to provide photocopies. Selective depositories should request state documents from the nearest full depository before turning to the State Library for interlibrary loan. Selective depositories should review their depository document interlibrary loan requests annually, select materials in response to an unexpected demand or not previously selected. Interlibrary loan requests for depository documents should follow standard interlibrary loan procedures. Annual Report 14
  • 15. Annual reports are no longer required. However, you may be contacted by the Clearinghouse Coordinator for information about how patrons are using the state publications. Core Collection Titles All North Carolina depository libraries should have publications marked Level 1. Libraries choosing between 50% and 74% of items on the Item List are Level 2 collections and should have all publications marked 1 or 2. Level 3 collections are full depositories and should have all publications marked 1, 2 and 3. Please see the most current list on the Clearinghouse web site: http://statelibrary.ncdcr.gov/govdocs/clearinghouse/coretitles.html 15
  • 16. Appendix B: Depository Library Claim Form for Missing Documents Mail to: NC State Publications Clearinghouse Documents Branch State Library of North Carolina 109 E. Jones Street Raleigh, NC 27601-2807 Fax to: 919/733-1843 Date of Claim ________________ Shipping List Number ____________ NC State Publications OCLC # ________________________ Classification number: _________________________ Paper(y/n): ____ Microfiche(y/n)____ Title _____________________________________________________________________________ _____________________________________________________________________________ Depository Library Claiming Document ____________________________________________ Depository Library OCLC Symbol _________ Claimed by __________________________ Comments: _____________________________________________________________________________ Depository Library Mailing Address: Depository Library Fax Number: __________________________________ 16
  • 17. Appendix C: NC General Statutes – Chapter 125 Article 1A 1 Article 1A. State Depository Library System. § 125-11.5. Purpose. The purpose of this Article is to establish a depository system for the distribution of State publications to designated libraries throughout the State in order to facilitate public access to publications issued by State agencies. (1987, c. 771, s.2.) § 125-11.6. Definitions. As used in this Article: (1) “Depository library” means a library designated to receive and maintain State publications and make them available to the public. (2) “Document” means any printed document including any report, directory, statistical compendium, bibliography, map, regulation, newsletter, pamphlet, brochure, periodical, bulletin, compilation, or register, regardless of whether the printed document is in paper, film, tape, disk, or any other format. (3) “State agency” means every State department, institution, board, and commission. (4) “State publication” means any document prepared by a State agency or private organization, consultant, or research firm, under contract with or under the supervision of a State agency: Provided, however, the term “State publication” does not include administrative documents used only within the issuing agency, documents produced for instructional purposes that are not intended for sale or publication, appellate division reports and advance sheets distributed by the Administrative Office of the Courts, the S.B.I. Investigative “Bulletin”, documents that will be reproduced in the Senate or House of Representatives Journals, or documents that are confidential pursuant to Article 17 of Chapter 120 of the General Statutes. (1987, c. 771, s. 2.) § 125-11.7. State Library designated the official depository for all State publications. The State Library shall be the official, complete, and permanent depository for all State publications, and shall receive five copies of all State publications in addition to the copies required for the depository system: Provided, however, the State Library shall receive only five copies of any State publication offered for sale by a State agency at a price at least high enough to recover production costs: Provided, further, the State Library, notwithstanding the definition of “State publication” contained in this Article, shall have authority to exclude from required deposit in the State Library any items or materials which it finds are not appropriate for deposit. (1987, c. 771, s. 2.) § 125-11.8. State Publications Clearinghouse created. (a) A State Publications Clearinghouse is created within the Department of Cultural Resources, the Division of State Library. 17
  • 18. (b) The Clearinghouse shall: (1) Advise State agencies annually of the number of copies of State publications needed for distribution. (2) Advise State agencies annually that they are required to submit only five copies of any State publication offered for sale at a price at least high enough to recover production costs. (3) Receive from State agencies promptly after publication the number of copies of State publications specified, and distribute these to the depository libraries. (4) Prepare on microfiche one or more copies of each State publication that is printed on paper for reference and interlibrary loan purposes. (5) Publish a checklist of State publications and distribute the checklist without charge to all requesting North Carolina libraries. (6) Forward two copies of all State publications that are printed on paper to the Library of Congress. (1987, c. 771, s. 2.) § 125-11.9. Powers and duties of the State Library. The State Library: (1) Shall carry out the provisions of this Article. (2) Develop and maintain standards for depository libraries. The standards shall include the ability to receive, process, organize, retain, and make available State publications and the ability to provide reference assistance and interlibrary loan service for depository publications. (3) Shall designate depository libraries, taking into account regional distribution and number of persons served, such that State publications will be conveniently accessible to residents in all areas of the State. The State Library may designate at least one library in each congressional district. (4) May designate as selective depository libraries those institutions that wish to receive less than the full deposit. Selective depository libraries shall meet the same standards for reference and interlibrary loan service as full depository libraries. (5) May enter into depository contracts with public libraries and community, technical, special, college and university libraries that meet the standards for depository eligibility adopted by the Clearinghouse. (6) Shall determine how many copies of State publications each State agency must submit for the State depository system. The State Library may permit a State agency to submit fewer copies of a document if the State Library determines that fewer copies are adequate in light of the cost of the document and the projected public interest in the document. (7) Shall adopt rules to administer the depository program. These rules may include the State Library’s priorities and resulting schedules for collecting, maintaining, and making available State publications in various formats. (1987, c. 771, s. 2; 1991, c. 636, s. 14.) § 125-11.10. Duties of State agencies. 18
  • 19. (a) State agencies shall send the requested number of copies of each of their publications to the Clearinghouse within 10 days of issuance. (b) The head of each State agency shall designate a publications officer who shall be responsible for supplying the requested number of copies of each State publication of that agency to the Clearinghouse. Each agency shall notify the Clearinghouse of the identity of its publications officer before October 1, 1987, and within 30 days of any change of publications officer. The publications officer shall supply the Clearinghouse semiannually a complete list of the agency’s State publications issued within the previous six months and any other information regarding the publications of the agency requested by the Clearinghouse. I State agencies may request permission from the State Library to submit fewer than the requested number of copies of a document. The request shall include information on the cost of the document and the projected public interest in the document. (1987, c. 771, s. 2.) § 125-11.11. Advisory Committee. The Secretary of Cultural Resources may appoint an advisory committee of State officials and depository librarians to review and advise on the operation of the depository system. (1987, c. 771, s. 2.) § 125-11.12: Repealed by Session Laws 1993, c. 447, s. 1. § 125-11.13. Alkaline paper required for government publications. (a) State publications that are of historical or enduring value and importance to the citizens of North Carolina shall be printed on alkaline (acid-free) paper. These publications shall be designated on an annual basis by the State Librarian and the University Librarian at the University of North Carolina at Chapel Hill and shall include publications of an historical, biographical, legal, or statistical nature relating to the State of North Carolina, past, present, or future. These publications shall identify thereon, adjacent to the name of the agency responsible for publication, a statement that the publication is printed on permanent paper. (b) By November 1 of each year, the State Librarian and the University Librarian at the University of North Carolina at Chapel Hill shall designate the titles for publication on alkaline paper and shall notify each State agency that is responsible for the publication of a designated title. An agency so notified shall begin printing the designated title on alkaline paper within one year after receipt of the notification or at the awarding of the contract for the publication, whichever event occurs first. The Coordinator of the North Carolina State Publications Clearinghouse shall monitor compliance with this requirement and shall transmit a copy of the compliance report to the State Librarian and to the University Librarian at the University of North Carolina at Chapel Hill by October 1 of each year. I The State Librarian and the University Librarian at the University of North Carolina at Chapel Hill shall report by November 1 of each year to the Joint Legislative Commission on Governmental Operations regarding the titles designated for printing on alkaline paper and shall include in the report the 19
  • 20. compliance report received from the Coordinator of the North Carolina State Publications Clearinghouse. (1991, c. 224, s. 1.) 20
  • 21. Appendix D: Depository Library Application The___________________________________________________________________ (name of library) located in ______________________________________________________________ (city/county) hereby makes application for designation as a____________________depository (full/selective) library for North Carolina state documents. We have read the accompanying documents and attest that we meet, or will meet at the time of our appointment, the qualifications set forth in Section III, Standards for Depository Libraries. If designated a depository the library will:  Maintain a minimum of 45 hours of public service per week;  Acquire and maintain Core Collection titles as specified in the Standards;  Provide free, unrestricted access to state publications and reference assistance in their use to any individual requesting service;  Lend depository documents (excluding Core Collection titles) to other libraries in the state through interlibrary loan, or supply photocopies;  Assign a professional librarian to supervise the organization and reference of state publications, although that librarian need not spend full-time on state publications;  Provide equipment (i.e. photocopier, microfiche reader-printer, fax machine) necessary to maintain and utilize the collection;  Provide space for housing of state publications, including space for expansion, as well as space for in-house reference use of state publications;  Maintain an orderly, systematic record of receipt and subsequent arrangement of state publications;  As an OCLC Library, enter holding records for non-ephemeral documents received into OCLC;  Abide by policies established by the State Library for disposal of state publications;  Process and shelve depository items within thirty days of receipt;  Keep the documents collection open the same hours as other major parts of the library, when the library is open for a full range of services;  Correct any deficiencies noted by review visit team;  Report annually to the Clearinghouse as to the organization, use and condition of the state documents depository collection, including statistics. 21
  • 22. Supporting Information 1. What percentage of the Item List do you estimate selecting? ___________________ % (If less than 100%, a copy of the completed Item List must accompany this application) 22.How does the library plan to organize depository items? ____ Integrated into the main collection ____ Separate collection ____ Other (describe) 22.How does the library plan to classify depository items? ____ Dewey ____ L.C. ____ North Carolina State Documents classification (supplied on shipping list) ____ Other (describe) 22.What method will the library use to provide subject access to the documents collection? ____ Card catalog ____ Online catalog ____ Checklist of Official North Carolina State Publications ____ Other (describe) 5. How many hours of service per week does the library provide? ___________________ 6. Is the library prepared to keep its documents collections open the same hours as other major parts of the library, when the library is open for a full range of services? 7. Is the library open to the general public? (Note any restrictions) 22.Does the library have full access to the OCLC database? ____Yes OCLC symbol________ ____No If planned, when will library have access?_____________________ 9. Does the library have Internet access? ____Yes ____No Email address __________________________________________ 10. How many titles, other than government publications, does the library presently own (estimate)? _________ 11. How many of the Core Collection titles does the library presently own (estimate)? _________% What level should your library be listed? _________ 12. What percentage of items listed in the bimonthly Checklist of Official North Carolina State Publications does the library presently acquire (estimate)? ___________% 13. How will the library cooperate with other libraries in the area to promote use of the depository documents collection? 22
  • 23. 14. How will availability of the depository documents collection be made known to the public? 15. Indicate the library’s depository publication format preference. ______ Paper, or ______ Microfiche 16. Are photocopy facilities presently available?__________________________ 17. Does the library have a microfiche reader-printer? __________ 18. Does the library have a fax machine?____ Fax # ( ) ________________ 19. A full depository collection is expected to grow per year at the rate of 40-50 linear feet for paper copy, or 4 standard microfiche cabinet drawers for microfiche. Does the library have adequate shelf/drawer space for the state documents collection for: 1 year? ______5 years?______10 _________________________________years?_____ Estimated linear feet/drawer space available? 20. If “no” is the answer to question No. 19, does the library have sufficient funds to purchase adequate shelving/cabinets? 21. Please describe the character of your library collection, population served, budget, and, if an academic library, the size of the student body and need for research materials. (Attach sheets as needed) 22. If there are any additional factors – location, accessibility, staffing, supporting collections) which support the library’s application, please describe below. (Attach sheets as needed) Desired effective date of depository designation________________________________ Signed __________________________________________Date____________________ (documents librarian) Signed __________________________________________Date____________________ (library director) Name of library:________________________________________________________ Address: ________________________________________________________________ City/County _______________________Zip _____________________ Telephone #_______________Courier # _____________ Fax # ___________________ Email (documents librarian) ____________________________________________ 23
  • 24. Appendix E: Depository Agreement This agreement made this ________day of __________ , 19_____ , by and between the State Library of North Carolina (hereafter referred to as the State Library) and the ______________________________________________________ (hereafter referred to as the Depository Library), WHEREAS, G.S. 125, Art. 1A establishes a depository library system for the distribution of state publications, and WHEREAS, under that legislation the State Library may enter into depository agreements with public, community college, technical college, special, college or university libraries; and WHEREAS, __________________________________Library has applied for and has been approved by the State Librarian for designation as a _____________ (full/selective) Depository Library (Code ); effective ___________________ (date). Now THEREFORE, IT IS MUTUALLY AGREED AND UNDERSTOOD that: The STATE LIBRARY shall: 1. Collect and distribute state publications obtained under the provisions of G.S. 125-11 in regular shipments to the Depository Library; 2. Provide a shipping list with each shipment, showing title, OCLC number, and documents classification number for each publication; 3. Enter state non-ephemeral publications in the OCLC database; 4. Provide assistance as requested in the organization and use of state publications; 5. Establish policies and procedures for the disposal of state publications; 6. Publicize the depository library program statewide; 7. Conduct periodic on-site review visits of each depository library; and 8. Collect and disseminate annually statistics and information pertaining to the depository library system. The DEPOSITORY LIBRARY shall: 1. Maintain a minimum of 45 hours of service per week; 2. Acquire and maintain Core Collection titles as specified in the Standards; 3. Provide free, unrestricted access to state publications and reference assistance in their use to any individual requesting service; 4. Lend depository documents (excluding Core Collection titles) to other libraries in the state through interlibrary loan, or supply photocopies; 5. Assign a professional librarian to supervise the organization and reference use of state publications, although that librarian need not spend full- time on state publications; 6. Provide equipment (i.e. photocopier, microfiche reader-printer, fax machine) necessary to maintain and utilize the collection; 7. Provide space for housing of state publications, including space for expansion, as well as space for in-house reference use of state publications;
  • 25. 8. Maintain an orderly, systematic record of receipt and subsequent arrangement of state publications; 9. Abide by policies established by the State Library for designation as a Depository Library; 10. Process and shelve state publications within thirty (30) days of receipt; 11. Keep its documents collections open the same hours as other major parts of the library, when the library is open for a full range of services; 12. Correct any deficiencies noted by review visit team within ninety (90) days of written notification; and, 13. As an OCLC library, enter holding records of non-ephemeral documents received into OCLC; 14. Report annually to the State Library as to the organization, use and condition of the state publications depository collection, including statistics. This agreement shall continue in effect so long as it is mutually satisfactory to both parties. After serving for at least one year as a designated depository library, it may be terminated after ninety (90) days of notice by the State Library for failure to comply with any of the conditions above, or by a Depository Library at its own request, after ninety (90) days of written notice, following the Guidelines set forth in the HANDBOOK. IN WITNESS WHEREOF, the State Library and the Depository Library have caused this agreement to be executed by their duly authorized officers or representatives. NC Dept. of Cultural Resources Division of State Library By: State Librarian By: Library Director ____________________________________ By: Clearinghouse Coordinator By: Documents Librarian _______________________ Name of library:__________________________________________________________ Address: _______________________________________________________________ City/County ______________________________________Zip ___________________ Telephone # ( )_______________________________Courier # ________________ Email ___________________________________________Fax # _________________ Mailing Address for the receipt of depository publications: Name/Title: ___________________________________________________________ Address: _______________________________________________________________ City __________________________Zip _______________Courier ________________ 25
  • 26. Appendix F: Item Selection List Library: Date: Requesting designation as (please check one): 1. N/A Full Depository/ Paper Copy Format (NOT AVAILABLE) 2. Full Depository/ Microfiche Copy Format (See instructions under A. below) 3. N/A Selective Depository/ Paper Copy Format (NOT AVAILABLE) 4. Selective Depository/ Microfiche Copy Format (See instructions under B. below) Instructions This selection list was extracted from the Classification Scheme for North Carolina Publications, 2004 edition <http://statelibrary.ncdcr.gov/govdocs/classification/classification.html >. Under many agencies, an "includes" note is listed. Your library profile will be based on the choices your library makes on this list. No library application for selective depository status is complete without a completed item list. A. Full Depository Libraries requesting full depository status in microfiche format are not required to check each item on this list. Libraries requesting full status need submit only this page completed with name, date and status choice with their application for depository status. B. Selective Depository Libraries requesting selective status must place a check mark at the left of each class number representing an agency name from which they want to receive documents. Libraries must select a minimum of 106 agency categories (25% of total) in order to be designated as a depository. Libraries choosing more than 317 agency categories or 75% of the total will be considered full depositories and receive all materials. Please return completed form to: N.C. State Publications Clearinghouse Documents Branch State Library of North Carolina 4643 Mail Service Center Raleigh, NC 27699-4643 Attn.: Swayzine McLean Or e-mail the completed form to: swayzine.mclean@ncdcr.gov 26
  • 27. Class No. Agency, Division Name DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES A1 Dept. of Agriculture A3 Food and Drug Protection Division (Includes Pesticide Section publications) A4 Structural Pest Control Division A7 Standards Division A9 Division of Marketing A9 300 Food Distribution Division A10 Division of Research Stations (Includes State Farms; primarily brochures for individual research stations) A11 Museum of Natural Sciences (See C19) N/A (Includes brochures, newsletter, booklets, scholarly & non-scholarly publications; most are "for sale") A12 Plant Industry Division (Includes Plant Protection Section publications. Includes A5 15:N9) A13 Agronomic Services Division (Includes publications on soil testing & related subjects) A14 North Carolina State Fair A15 Agricultural Statistics Division (Includes county estimates series) A17 Veterinary Division (Includes Meat and Poultry Inspection Service) DEPARTMENT OF INSURANCE B1 Dept. of Insurance (Includes all divisions not listed below) B1 900 Engineering Division (Includes publications in B65 100) B1 1900 Fire and Rescue Services Division B1 2500 Life and Health Division B3 Building Code Council (Includes publications in B65) B5 Code Officials Qualifications Board B19 North Carolina Fire and Rescue Commission (Includes standards manuals, handbooks) DEPARTMENT OF COMMERCE B22 Dept. of Commerce (Includes publications of agencies not listed below) B23 Housing and Business Redevelopment B25 Commissioner of Banks/State Banking Commission (Includes publications in B26) B30 Savings and Loan Commission/Savings and Loan Division (Includes publications in B31) B35 Credit Union Commission/Credit Union Division (Includes publications in B36) B40 Industrial Commission (Includes publications in L35) B45 North Carolina Utilities Commission B46 North Carolina Utilities Commission. Public Staff B50 Milk Commission (Includes publications in A25) B55 North Carolina Rural Electrification Authority 27
  • 28. Class No. Agency, Division Name B60 State Board of Alcoholic Beverage Control Commission (Includes Activity Report, laws & regulations) B71 Employment Security Commission (Includes laws, newsletter, Registered Applicants & Job Openings, and publications in B73, B74, B75, L15) B72 Administrative Services Division (Includes Civilian Labor Force Estimates for N.C.; numerous statistical serial publications on unemployment insurance & claims, labor force, etc., and special reports. Includes Labor Market Information Division and publications in B72 100, L16, L19) B76 State Occupational Information Coordinating Committee (Includes publications in I12) B77 North Carolina Commission on Workforce Development B80 North Carolina Cemetery Commission B85 North Carolina Mutual Burial Association Commissioner B91 Economic Development (Includes Economic Development Divisions Annual Report) N/A B92 Business Assistance Division (See B94) B93 Small Community Economic Development B94 Business/Industry Development Division (Includes publications in B92, C2) B96 International Trade Division B98 Division of Tourism, Film and Sports Development B103 State Ports Authority B106 Small Business Development Division B110 Energy Policy Council (Includes B113) B115 Energy Division B116 Division of Community Assistance B117 Division of Employment and Training B118 N.C. Job Training Coordinating Council B120 Hazardous Waste Management Commission B121 Northeastern North Carolina Regional Economic Develp. Commission B122 Information Technology Services B123 Information Resource Management Commission DEPARTMENT OF ENVIRONMENT AND NATURAL RESOURCES C1 Dept. of Environment, and Natural Resources (Includes other offices not listed below) C1 400 North Carolina Zoological Park (NC Zoo) (Includes publications of NC Zoological Society) C2 Business Assistance Division (See B94) N/A C3 Division of Marine Fisheries (Includes technical reports, newsletters, etc.) C5 Division of Forest Resources (Includes technical reports on forest products and culture) C5.2 North Carolina Land Policy Council C5.5 Division of Land Resources (Includes publications of Geodetic Survey and Land Records Management Section in C6 and of Land Quality Section in C29) C8 Geological Survey Section (Includes reports on mineral resources, research) 28
  • 29. Class No. Agency, Division Name C11 Division of Coastal Management (Includes studies on oil and gas leasing, land use plans for coastal areas) C12 Division of Parks and Recreation C14 Division of Water Resources C19 North Carolina Museum of Natural Sciences C21 North Carolina Aquariums C24 Planning and Assessment Division C25 Division of Pollution Prevention and Environmental Assistance N/A (See C96.5) C26 Groundwater Section C27 Water Quality Section C28 Division of Air Quality C29 Land Quality Section C31 Division of Soil and Water Conservation C45 Wildlife Resources Commission (Includes all divisions under the Commission and publications in C46, C48, C49, C50) C73 Educational Computing Services (N.C. Triangle Universities Computation Center) C77 Housing Finance Agency (Located administratively under the Governor's Office) N/A C90 Division of Economic Opportunity (See J97) C96 Division of Environmental Health C96.5 Division of Pollution Prevention and Environmental Assistance C96.6 Division of Solid Waste Management C96.7 State Center for Health Statistics N/A (See J1 800 Center for Health Informatics and Statistics) C96.8 Governor's Waste Management Board C97.7 Division of Maternal and Child Health (See J6) N/A N/A C98 Division of Health Promotion (See J6.5) N/A C100 Division of Dental Health (See J8) C101 Division of Radiation Protection N/A C103 Office of Public Health Nursing (See J12) N/A C106 North Carolina Health Care Reform Commission (See J1) N/A C107 Division of Laboratory Services (See J4) DEPARTMENT OF CORRECTION D1 Parole Commission (Includes D2, D3, D4) D5 Dept. of Correction (Includes works on criminal psychology) D6 Office of Research and Planning (Includes various statistical publications) D9 Office of Management, Information and Research D35 Division of Prisons (Includes Statistical Abstract) D40 Prison Enterprises D55 Division of Adult Probation and Parole DEPARTMENT OF JUVENILE JUSTICE AND DELINQUENCY PREVENTION D70 Dept. of Juvenile Justice and Delinquency Prevention 29
  • 30. Class No. Agency, Division Name DEPARTMENT OF CULTURAL RESOURCES F1 Division of Archives and History (Includes many general publications on North Carolina history. F2 Dept. of Cultural Resources (Includes pamphlets about the Department and its activities, Annual Report) F6 Archives and Records Section (Includes information on archives and records retention programs for North Carolina and Records Services Branch. Includes F54 State Historical Records Advisory Board.) F7 Historic Sites Section (Includes pamphlets on individual historic sites and Guide) F8 State Historic Preservation Office (Includes reports on archaeological excavations and bibliographies and the Office of State Archaeology) F9 Museum of History Section (Includes exhibition catalogs) F10 Historical Publications Section F11 State Capitol/Visitor Services Section (Includes publications designed for visitors to the Capitol) F15 State Library of North Carolina (Includes statistical publications) F18 Public Library Development Section F20 Library Services Section (Includes State Publications Clearinghouse) F21 Library for the Blind and Physically Handicapped F32 N.C. Arts Council F35 Museum of Art (Includes exhibition catalogs) F37 N.C. Symphony F56 Executive Mansion Fine Arts Committee F57 Tryon Palace Commission/Tryon Palace Section (Includes publications in F12) F58 U.S.S. North Carolina Battleship Commission F68 Veterans Memorial Commission DEPARTMENT OF PUBLIC EDUCATION G1 State Board of Education G3 Textbook Services G3.5 Governor’s Commission on Workforce Preparedness (See B77) N/A G3.6 Competency Testing Commission DEPARTMENT OF COMMUNITY COLLEGES G4 Dept. of Community Colleges (Includes G3.8 State Board of Community Colleges and G4.2 Community College System) G4 200 Program Development Services (Includes curriculum manuals) G4 400 Continuing Education Services (Includes remainder of the Dept. of Community Colleges, G4 400 through G4 5100. In addition to Adult & Continuing Education area, includes Office of Publications & Information, Division of Educational Resources, Programs Services Division, Research & Information Services, and Finance Services) 30
  • 31. Class No. Agency, Division Name DEPARTMENT OF PUBLIC INSTRUCTION G5 Dept. of Public Instruction G6 External Relations Division G8 Division of Teacher Education and Certification Services G9 Support Services (Includes Division of Student Services, Division of Human Equity, School Counseling Section, School Health Services, Division of Indian Education, Division of Support Programs) G10 Personnel Services Area G11 School Planning (Includes school survey and planning reports) G12 Exceptional Children Division G13 Workforce Development (Includes curriculum guides for vocational education) G13.5 Child Nutrition Services G15 Instructional Services Division (Includes Divisions of Arts Education; Social Studies; Television Education; Educational Media; Mathematics; Science; Health, Physical Education, Safety & Sports; Communication Skills; Social Studies) G17 Instructional Technologies (Includes Telecommunications, Computer Services, Education Information Services, Information Technology Evaluation Services, Media Production Services) G18 Research and Development Services G18.5 Support Services (Includes Divisions of Migrant Education, Community Schools, Sports Medicine. Includes G18.6 Division of Accountability, G19.5 Division of School Improvement, and G19.6 Division of School Business) UNIVERSITY OF NORTH CAROLINA AT CHAPEL HILL University of North Carolina at Chapel Hill G25 (Includes catalog, general publications, publications of the Carolina Population Center, G24.2, G24.7, G27) G25.5 Graduate School G25.6 Curriculum in Operations Research & Curriculum Analysis G25.7 UNC Center for Public Television G26 Division of Extension and Continuing Education G27.2 Division of Student Affairs (Includes G27.3 Division of Academic Affairs) G28 College of Arts and Sciences (Includes Ackland Art Museum, Divisions of Fine Arts, Humanities, Natural Sciences, Social Sciences. Includes class numbers G28, G28.2, G28.4, G28.6, G28.8) G29 Kenan-Flagler Business School G30 School of Education G31 School of Journalism G32 School of Law G33 School of Information and Library Science 31
  • 32. Class No. Agency, Division Name G34 School of Social Work G35 Library (Includes publications from Wilson Library, Davis Library and House Undergraduate Library) G36 Division of Health Affairs (Includes general publications, publications of Office of Continuing Education in Health Sciences, Health Sciences Library, Health Services Research Center) G36.2 School of Dentistry G36.4 School of Medicine (Includes North Carolina Area Health Education Centers Program) G36.5 University of North Carolina Hospitals (Includes lab manuals and training programs) G36.6 School of Nursing G36.8 School of Pharmacy G36.9 School of Public Health G38 Institute for Marine Sciences G39 Institute for Outdoor Drama G40 Institute for Research in Social Science G40 100 Center for Urban and Regional Studies G40 200 Center for the Study of the American South G41 School of Government (formerly Institute of Government) G41.2 Principals’ Executive Program G42 Dept. of City and Regional Planning G43 Institute for Environmental Studies G44 Child Development Research Institute (Includes Frank Porter Graham Child Development Center and Smart Start Evaluation Team) NORTH CAROLINA STATE UNIVERSITY G45 North Carolina State University (Includes general publications, Dept. of Adult & Community College Education, D.H. Hill Library, Division of Continuing Education, Center for Urban Affairs & Community Services, Development Council, Physical Plant Division, Division for Lifelong Education, N.C. Japan Center) G46 College of Agriculture and Life Sciences (Includes Depts. Of Food Science, Sociology & Anthropology, Soil Science, Animal Science, Plant Pathology, Entomology, Poultry Science, Crop Science, Horticultural Science. Includes publications in A59) G46.2 Cooperative Extension Service (Includes series publications, newsletters, 4H publns; includes A75, A77) G46.5 Agricultural Research Service (Includes publications under A55) G47 School of Design G48 College of Education and Psychology G49 College of Engineering G50 School of Forest Resources G51 School of Humanities and Social Sciences (Includes Dept. of Economics & Business publications; includes A56) G52 School of Physical and Mathematical Sciences G53 School of Textiles G54 Graduate School G54.2 School of Veterinary Medicine 32
  • 33. Class No. Agency, Division Name UNIVERSITY OF NORTH CAROLINA AT GREENSBORO G55 University of North Carolina at Greensboro (Includes general publications, Walter Clinton Jackson Library) G56 School of Humanities G57 School of Education G58 School of Human Environmental Sciences (Includes G60, G61) G59 School of Music G60 Institute for Child and Family Development (Includes G61) G62 Joseph M. Bryan School of Business and Economics G63 School of Nursing G64 School of Health and Human Performance UNIVERSITY OF NORTH CAROLINA SYSTEM G65 University of North Carolina System. General Administration (Includes G65 400 Center for International Understanding, G65 500 Research Division, G65 600 North Carolina Center for Nursing) G65 100 Environmental Studies Council G65 200 Urban Studies Council G65 300 Institute for Transportation Research and Education G66 University of North Carolina Board of Governors G67 Water Resources Research Institute G68 Institute of Statistics G68.1 Institute on Aging G69 Sea Grant College Program G69.3 Highway Safety Research Center G69.4 Institute of Nutrition G69.6 State Education Assistance Authority, UNC G69.8 State Commission on Higher Education Facilities (Includes G69.7 and G69.9) APPALACHIAN STATE UNIVERSITY G70 Appalachian State University (Includes G74) EAST CAROLINA UNIVERSITY G75 East Carolina University (Includes Joyner Library, Institute for Coastal Marine Resources, Division of Continuing Education) G76 School of Business G77 College of Arts and Sciences G78 School of Medicine G79 Regional Development Services WESTERN CAROLINA UNIVERSITY G80 Western Carolina University (Includes general publications, Mountain Heritage Center, Dept. of History) G81 Mountain Resources Center (Includes county development information) UNIVERSITY OF NORTH CAROLINA AT PEMBROKE G85 University of North Carolina at Pembroke 33
  • 34. Class No. Agency, Division Name NORTH CAROLINA AGRICULTURAL AND TECHNICAL STATE UNIVERSITY G90 North Carolina Agricultural and Technical State University ELIZABETH CITY STATE UNIVERSITY G95 Elizabeth City State University NORTH CAROLINA SCHOOL OF THE ARTS G100 North Carolina School of the Arts NORTH CAROLINA SCHOOL OF SCIENCE AND MATHEMATICS G102 School of Science and Mathematics FAYETTEVILLE STATE UNIVERSITY G105 Fayetteville State University NORTH CAROLINA CENTRAL UNIVERSITY G110 North Carolina Central University WINSTON-SALEM STATE UNIVERSITY G115 Winston-Salem State University UNIVERSITY OF NORTH CAROLINA AT ASHEVILLE G120 University of North Carolina at Asheville UNIVERSITY OF NORTH CAROLINA AT CHARLOTTE G125 University of North Carolina at Charlotte G125 Urban Institute 300 UNIVERSITY OF NORTH CAROLINA AT WILMINGTON G130 University of North Carolina at Wilmington COMMUNITY COLLEGES AND TECHNICAL INSTITUTES G145 Gaston College (Dallas) G150 College of the Albemarle (Elizabeth City) G155 Lenoir Community College (Kinston) G160 Davidson County Community College (Lexington) G164 Richmond Community College (Hamlet) G165 Sandhills Community College (Carthage) G170 Alamance Community College (Haw River) G175 Southeastern Community College (Whiteville) G180 Western Piedmont Community College (Morganton) G185 Isothermal Community College (Spindale) G190 Wayne Community College (Goldsboro) G195 Coastal Carolina Community College (Jacksonville) G205 Caldwell Community College and Technical Institute (Lenoir) G210 Central Carolina Community College (Sanford) G250 Tri-County Community College (Murphy) G260 Vance-Granville Community College (Henderson) G265 Guilford Technical Community College (Jamestown) G275 Randolph Community College (Asheboro) 34
  • 35. Class No. Agency, Division Name G280 Cape Fear Community College (Wilmington) G285 Pitt Community College (Greenville) G290 Surry Community College (Dobson) G295 Rowan-Cabarrus Community College (Salisbury) G300 Catawba Valley Community College (Hickory) G305 Wilson County Community College (Wilson) G310 Wilkes Community College (Wilkesboro) G315 Fayetteville Technical Community College (Fayetteville) G365 Beaufort County Community College (Washington) N/A G370 Bladen Community College (Dublin) (Declines to participate at this time; no publications available for distribution) G375 Blue Ridge Community College (Flat Rock) G380 Carteret Community College (Morehead City) G385 Cleveland Community College (Shelby) G390 Craven Community College (New Bern) G395 Edgecombe Community College (Tarboro) G405 Forsyth Technical Community College (Winston-Salem) G410 Halifax Community College (Weldon) G415 Haywood Community College (Clyde) N/A G420 James Sprunt Community College (Kenansville) (Declines to participate at this time; no publications available for distribution) G425 Martin Community College (Williamston) G430 Mayland Community College (Spruce Pine) G435 McDowell Technical Community College (Marion) G440 Mitchell Community College (Statesville) N/A G445 Montgomery Community College (Troy) (Declines to participate at this time; no publications available for distribution) N/A G450 Nash Community College (Rocky Mount) (Declines to participate at this time; no publications available for distribution) G455 Pamlico Community College (Grantsboro) G460 Piedmont Community College (Roxboro) G465 Roanoke-Chowan Community College (Ahoskie) G470 Sampson Community College (Clinton) G475 Southwestern Community College (Sylva) G480 Stanly Community College (Albemarle) G485 Brunswick Community College (Supply) BOARD OF ELECTIONS H1 State Board of Elections (Includes results of major elections) DEPARTMENT OF ADMINISTRATION I1 Dept. of Administration (Includes State Telecommunications Office, Division of Productivity, Low-level Radioactive Waste Management Authority, I2.1, I2.5) I1.2 Division of Non-Public Education I1.5 Office of State Personnel [an independent office] (Includes newsletters, personnel manual) I2.6 Office of State Controller [an independent agency] I3 Auxiliary Services Division (Includes Courier Services and Motor Fleet Management publications) 35
  • 36. Class No. Agency, Division Name I4 State Construction Office I5 North Carolina Marine Science Council/Office of Marine I6 Division of State Property I7 Division of Purchase and Contract I8 State Clearinghouse (this is not the N.C. State Publications Clearinghouse) I9 State Information Processing Services (See B122) N/A N/A I10 Office of State Planning (See V20) I11 Office of Administrative Analysis I12.5 Division of Veterans Affairs I13 North Carolina Human Relations Council I15.2 Alcoholism Research Authority I16 Office of Intergovernmental Relations I18 Youth Advocacy and Involvement Office (Includes Internship Program, State Youth Advisory Council, Governor's Advocacy Council on Children and Youth, I23) I21 Council for Women I22 Commission of Indian Affairs I24 Governor's Advocacy Council for Persons with Disabilities I24.2 North Carolina Agency for Public Telecommunications I24.3 North Carolina Board of Ethics I24.5 Computer Commission (Includes annual report) I24.6 N.C. Farmworker Council (Includes annual report) I24.7 Women in Economic Development DEPARTMENT OF STATE AUDITOR I25 Dept. of State Auditor N/A I26 Auditing Division (Audit reports are now only available on the Web at http://www.ncauditor.net/ WebProject/# - no printed reports ) I29 Firemen's and Rescue Squad Worker's Pension Fund DEPARTMENT OF STATE TREASURER I35 Dept. of State Treasurer (Includes publications of all divisions: Retirement Systems, Investment and Banking, Administrative Services, State and Local Government Finance, Local Government Commission. Includes I36, I37, I38, I39) DEPARTMENT OF REVENUE I45 Dept. of Revenue (Includes all divisions: Inheritance & Gift Tax, Corporate Income & Franchise Tax, License & Excise Tax, Sales & Use Tax, Motor Fuels, Tax, Individual Income Tax, Tax Research, Ad Valorem Tax, Property Tax. Includes I47, I48, I49, I50, I51, I52, I53, I55, I56, I57, I58, I59, I60, I61, I62, I63, I65) DEPARTMENT OF HEALTH AND HUMAN RESOURCES J1 Division of Health Services (Excludes J1 800 which must be selected separately below) J1 100 Environmental Health Section (See C96) N/A 36
  • 37. Class No. Agency, Division Name J1 800 State Center for Health Statistics J2 Epidemiology and Human Ecology Section J4 State Laboratory J6 Women's and Children's Health Section J6.5 Health Promotion and Disease Prevention Section J6.7 Medical Examiner’s Office J7 Dept. of Health and Human Services (Includes the Schools for the Deaf, Governor Morehead School, J8, J9) J11 700 State Health Planning Section J11 900 Developmental Disabilities Section J11 1300 Division of Information Systems J11 1500 Office of Intergovernmental Relations J11 1600 Office of Federal Legislation and Grants J12 Division of Public Health J13 Council on Developmental Disabilities J14 Mental Health Advisory Council (Includes J14.5) J15 Division of Mental Health, Developmental Disabilities, and Substance Abuse Services (Includes hospitals, centers, treatment facilities. Includes J16, J17, J18, J19, J20, J21, J22, J23, J24, J25, J26, J27, J28) J36 Eastern N.C. Specialty Hospital (Includes McCain Hospital, Western N.C. Specialty Hospital, J38, J39) J40 North Carolina Health Coordinating Council J45 Orthopedic Hospital J55 Medical Care Commission J56 Division of Facility Services (Includes all sections except Day Care: Emergency Medical Services, Construction, and others) N/A J56 1000 Day Care Section (See J58) J58 Division of Child Development J60 Division of Vocational Rehabilitation Services J61 N.C. Council on the Hearing Impaired J62 Governor's Council on Employment of the Handicapped J66 Division of Aging J70 Division of Medical Assistance (Medicaid) N/A J80 Division of Youth Services (See D70 Dept. of Juvenile Justice and Delinquency Prevention) J90 Division of Services for the Blind (Includes State Commission for the Blind and N.C. Rehabilitation Center for the Blind, J85, J91) J92 Division of Services for the Deaf and the Hard of Hearing J96 Division of Social Services (Includes Social Services Commission, J95) J97 Division of Economic Opportunity DEPARTMENT OF TRANSPORTATION K1 Dept. of Transportation (Includes Office of the Asst. Secretary for Planning, Bicycle Program, Transportation Planning, Division of Aviation, Personnel Division, Public Affairs Office, K6, K7) K4 Planning and Environmental Branch K8 Office of Transportation Safety 37
  • 38. Class No. Agency, Division Name (Includes Governor's Highway Safety Program) K12 Division of Highways (Includes Secondary Roads Office, Traffic Engineering Branch, Highway Design Branch, Right of Way Branch. Includes K9, K10, K11, K13, K15) K16 Office of the Assistant Secretary for Management (Includes Controller's report) K25 Division of Motor Vehicles (Includes School Bus and Traffic Safety, Traffic Safety Education Services, Traffic Records, Driver Services, Vehicle Registration, License and Theft. Includes K26, K27, K28, K28.5, K30, K31) K35 Public Transportation Division (Includes K34 Rail Division) K50 N.C. Global TransPark Authority DEPARTMENT OF LABOR L1 Dept. of Labor (Includes the following divisions: Apprenticeship & Training, Pre-Apprenticeship, Wage and Hour, Arbitration, Conciliation & Mediation, Safety & Health Review Board, Elevator & Amusement Device, Boiler & Pressure Vessels, and Mine & Quarry. Includes L2, L3, L5, L9, L10, L11, L13) L4 Research and Statistics Division L6 Occupational Safety and Health Division DEPARTMENT OF JUSTICE M1 Dept. of Justice (Includes publications of the State Bureau of Investigation, Criminal Justice Education & Training Standards Commission, Criminal Justice Standards Division, Justice Academy, Division of Criminal Information, M2, M3, M3.5 M4, M5, M6) M10 Judicial Standards Commission [an independent commission] (Includes annual report) M15 Judicial Council [an independent council] (Includes Report) M21 Office of Administrative Hearings M35 General Statutes Commission (Includes biennial report) OCCUPATIONAL LICENSING BOARDS T1 North Carolina Board of Architecture T2 State Board of Barber Examiners T3 State Board of Certified Public Accountant Examiners T4 State Board of Cosmetic Art Examiners (Includes T48) N/A T5 Child Day Care Licensing Commission (Transferred to Dept. of Admin) T6 North Carolina State Board of Dental Examiners T7 State Board of Mortuary Science T8 State Board of Examiners of Electrical Contractors T9 Board of Examiners for Engineers and Surveyors T10 North Carolina Board of Landscape Architects T11 North Carolina Medical Board T12 North Carolina Board of Nurse Registration and Nursing Education T13 North Carolina Board of Nursing T14 State Board of Examiners for Nursing Home Administrators 38
  • 39. Class No. Agency, Division Name T15 North Carolina State Board of Opticians T16 North Carolina State Board of Examiners in Optometry T17 Board of Pharmacy T18 North Carolina Board of Physical Therapy Examiners T19 State Board of Examiners of Plumbing, Heating and Fire Sprinkler Contractors (Includes T47) T20 North Carolina Psychology Board T21 North Carolina Real Estate Commission (Includes T49) T22 State Board of Refrigeration Examiners T23 State Board of Sanitarian Examiners T24 North Carolina State Board of Examiners in Watchmaking & Repairing N/A T25 Structural Pest Control Committee (Transferred to Dept. of Administration) T26 Board of Law Examiners T27 Board of Podiatry Examiners of the State of North Carolina T28 State Board of Chiropractic Examiners T29 State Board of Osteopathic Examination and Registration T30 North Carolina Certification Board for Social Work T31 North Carolina Board for Licensing of Geologists T32 North Carolina Licensing Board for General Contractors T33 North Carolina Board of Registered Practicing Counselors T34 North Carolina Veterinary Medical Board T35 Auctioneer Licensing Board T36 Board of Examiners for Speech and Language Pathologists/Audiologists T37 North Carolina Landscape Contractors' Registration Board T38 State Board of Registration for Foresters T39 North Carolina State Hearing Aid Dealers and Fitters Board T40 State Board of Water Well Contractor Examiners T41 North Carolina Marriage and Family Therapy Licensure Board (Incl T46) T42 State Board of Therapeutic Recreation Certification T43 North Carolina Board of Occupational Therapy T44 Midwifery Joint Committee of the State of North Carolina T45 North Carolina Board of Dietetics/Nutrition T50 North Carolina Board for Licensing of Soil Scientists T51 North Carolina Board of Athletic Trainer Examiners OFFICE OF THE GOVERNOR V1 Office of the Governor (Includes Board of Science and Technology, Governor's Office of Citizen Affairs, Office of Non-Public Education, N.C. Education Council, V2, C70, V7, V15, V17) V20 Office of State Budget and Management (Includes Management and Information Services and State Data Center publications, I10, V21, I2. Includes N.C. State Budget) V25 Biotechnology Center V26 Microelectronics Center V75 Office of the Lieutenant Governor (Includes N.C. Commission on Jobs and Economic Growth) DEPARTMENT OF CRIME CONTROL AND PUBLIC SAFETY W1 Dept. of Crime Control and Public Safety (Includes Divisions of Alcohol Law Enforcement, Butner Public Safety, Civil Air Patrol, W2, W3, W4, W40) 39
  • 40. Class No. Agency, Division Name W6 Division of the Governor's Crime Commission (Includes Governor's Crime Commission, W7) W13 Crime Prevention Division W15 Division of Emergency Management W20 Division of Highway Patrol W25 Division of National Guard W41 Division of Victim and Justice Services (Includes W46) DEPARTMENT OF SECRETARY OF STATE X1 Dept. of Secretary of State (Includes publications from all divisions of the department: Publications, Corporations, Notary Public, Securities, Uniform Commercial Code, Business License Information Office. (Includes X2, X3, X4, X5, X6, X7) JUDICIAL DEPARTMENT X10 Judicial Department (Includes Administrative Office of the Courts, Supreme Court, and Court of Appeals, X12, X13, X15, X16, X20) GENERAL ASSEMBLY AND GOVERNOR’S PAPERS Y1 Senate (Includes Senate Committee publications) Y2 House of Representatives (Includes House Committee publications) Y3 Joint Committees (Examples include Joint Legislative Commission on Governmental Operations, Joint Special Committee to Review the Dept. of Transportation) Y3/1 General Assembly publications Y4 Study Commissions (Examples include Simplified Business Licensing Study Commission, Enterprise Zone-Venture Capital Study Commission, Housing Trust Fund Study Commission, Property Tax System Study Committee) Y4/2 Legislative Research Commission Y4/3 Legislative Services Office (Includes publications of Fiscal Research and General Research Divisions) Y6 Special Commissions/Studies Y198 Governor's Papers -- James B. Hunt, Jr. (1993-2001) Y199 Governor's Papers -- Michael G. Easley (2001- ) (Includes addresses, public papers, miscellaneous governor's commissions.) LAWS AND DOCUMENTS (These publications are core list titles, both "for sale" and "free," and thus are not included in the item selection list.) Bound volumes classed here Separates classed with issuing agency 40