Preservation strategiesArchives at risk seminar, 8 May 2013Caroline Peach, Head of Preservation Advisory CentreTwitter: @BL_PAC #blpac
2Knowing the Need State of preservation, 2006-2011 86 Preservation Assessment Surveys 30 library collections; 56 archivecollections 35,216 items surveyed Representative of circa 50 millionitems www.bl.uk/blpac/ktn.html
3Preservation Assessment Survey Tool to generate an overview of preservation needs, running since2000 www.bl.uk/blpac/paslib.html Assesses: access & use, significance, preservation measures,condition & usability, and damage Key attributes: Standard tool Generates comparable results Results can be aggregated Individual benchmarking against aggregated results Trends can be identified Results can be used for collective advocacy
52006…to…20120204060801002006 2012 2006 2012 2006 2012 2006 2012 2006 2012 2006 2012Storage Environment Security Fire protection EmergencycontrolHandlingInadequate practiceAdequate practice
6Summary of needs There are cataloguing backlogs to be addressed and there is a need for greateronline access to catalogues Improvements in collection storage are required Absence of regular housekeeping / cleaning programmes Challenges in storing over-sized material Improvements in environmental management are required Environmental monitoring is now more widespread, but controlling theenvironment to recognised guidelines is difficult to achieve (historicallyBS5454) Improvements in emergency control planning are required Emergency plans are more widespread, but frequently staff are not trainedin their implementation compromising the effectiveness of the plan
10Optimising preservation Goal of preservation is long-term use and re-use of collectionsKnow your collections Understand the materials, their vulnerability and their tolerances Understand demand levels, current and future Understand the existing condition & usability of collections
11Weaknesses in preservation practice in the areas ofstorage, environmental practice and emergencycontrol planning should be addressed Maintain routine preservation housekeeping activity. Improve environmental management strategies and theirapplication. Target improvements and aim for greater energyefficiency. Review emergency control plans regularly and provide trainingand support for staff involved in their implementation.