Evaluate Your Service Anniversary Awards RFP

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RFPs can be simple or complex but all will help you evaluate your current service anniversary program and ensure you are partnered with the best supplier.

The New Year brings many recurring activities to life — resolutions, taxes and RFPs. Requests for Proposals are used by companies that regularly review costs and services for their employee recognition programs, de service anniversaries. RFPs are often driven by procurement specialists to ensure the company is getting the best value for the budget allocated to the programs.

When you decide to evaluate new suppliers for your service anniversary program, consider why the program is valuable in your organization. Behavioral economists remind us of the dopamine effect, the rush people feel after something good happens. When employees are publicly recognized for their length of service, they will feel good about what they are doing and what they have accomplished. This ultimately keeps them focused, directed and willing to repeat behaviors. The supplier you choose to partner with for your service anniversary program should understand your employee recognition goals and align their strategy with how best to achieve them.

RFPs can range from simple to complex and can involve numerous participants from several areas of the company. A typical team includes associates representing procurement, human resources, benefits, compensation, technology, accounting, communications and legal. Each person involved has a vested interest in the responses given in the document and should have a voice in the questions asked and the pricing presented.

The information provided by suppliers you select to participate in the RFP process should be objective and comparable to allow you to differentiate a candidate with a desirable profile for the program offering. Subjective questions or requests make comparison difficult and tend to complicate the selection process.

We suggest limiting your candidate field to between five and ten suppliers that are capable of providing the goods and services your company is seeking and providing a formal timeline to set expectations for the entire process. Limit communications with the suppliers to a single member of your RFP team and provide answers and feedback to the entire group for each request or question posed.

Most companies will choose only a few of the respondents to provide a formal stand up presentation shortly after the selection process has identified the best responses in terms of services, awards and pricing. The RFP process also gives you and your company the opportunity to compare your current program to innovations being provided by others in the employee recognition industry.

The RFP process can be time consuming and require a lot of work but the outcome can be very gratifying. It will help confirm you are aligned with the best supplier and receiving the best value for your investment.

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Evaluate Your Service Anniversary Awards RFP

  1. 1. evaluate your SERVICE Anniversary Program with an RFP Australia | Canada | China | India | Latin America | United Kingdom | United States
  2. 2. RFPs (Requests for Proposals) are used by companies that regularly review costs and services for their employee recognition programs, which typically include service anniversaries. BI WORLDWIDE.com | Australia | Canada | China | India | Latin America | United Kingdom | United States
  3. 3. RFPs can be complex because of the amount of departments involved. BI WORLDWIDE.com | Australia | Canada | China | India | Latin America | United Kingdom | United States
  4. 4. Procurement Human Resources Technology Benefits Compensation Communication Accounting Legal BI WORLDWIDE.com | Australia | Canada | China | India | Latin America | United Kingdom | United States
  5. 5. Here are some tips to make your RFP process successful: BI WORLDWIDE.com | Australia | Canada | China | India | Latin America | United Kingdom | United States
  6. 6. Here are some tips to make your RFP process successful: Select a leader to manage the process and be the contact for your team. BI WORLDWIDE.com | Australia | Canada | China | India | Latin America | United Kingdom | United States
  7. 7. Here are some tips to make your RFP process successful: Identify goals you would like to reach – i.e. cost, savings, better service, award selection. BI WORLDWIDE.com | Australia | Canada | China | India | Latin America | United Kingdom | United States
  8. 8. Here are some tips to make your RFP process successful: Establish expectations for timing with not only the suppliers, but your team. BI WORLDWIDE.com | Australia | Canada | China | India | Latin America | United Kingdom | United States
  9. 9. Here are some tips to make your Involve employees from different areas of your process organization successful: to evaluate the outcome of the program. RFP BI WORLDWIDE.com | Australia | Canada | China | India | Latin America | United Kingdom | United States
  10. 10. Here are some tips to make your Look for ways to learn what suppliers are doing for process successful: companies they are currently working with inside and outside of your industry. RFP BI WORLDWIDE.com | Australia | Canada | China | India | Latin America | United Kingdom | United States
  11. 11. Here are some tips to make your RFP process successful: Look for innovations that differentiate one supplier from another. BI WORLDWIDE.com | Australia | Canada | China | India | Latin America | United Kingdom | United States
  12. 12. Here are some tips to make your RFP process successful: Provide a mechanism for scoring your respondents to aid in the selection process. BI WORLDWIDE.com | Australia | Canada | China | India | Latin America | United Kingdom | United States
  13. 13. Here are some tips to make your RFP process successful: Develop a measurement process to qualify your decision after implementation and compare it to your previous program and goals. BI WORLDWIDE.com | Australia | Canada | China | India | Latin America | United Kingdom | United States
  14. 14. The RFP process can be time consuming and a lot of work. BI WORLDWIDE.com | Australia | Canada | China | India | Latin America | United Kingdom | United States
  15. 15. The RFP process can be time consuming and a lot of work. So minimize your stress by downloading more tips and our Service Anniversary Awards RFP outline. BI WORLDWIDE.com | Australia | Canada | China | India | Latin America | United Kingdom | United States
  16. 16. follow us... BI WORLDWIDE uses the principles of behavioral economics to produce measurable results for our clients by driving and sustaining engagement with their employees, channel partners and customers. Australia | Canada | China | India | Latin America | United Kingdom | United States

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