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Literacy & Learning Symposium

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Visit the lessons learned/affirmed from two large, multiple site video conference sessions.

Visit the lessons learned/affirmed from two large, multiple site video conference sessions.

Published in: Technology, Business

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Transcript

  • 1. VIDEOCONFERENCING … ONE GREAT TOOL, OF MANY IN THE TOOL BOX Bill Fricker; bill.fricker@shaw.ca Bonne Journee Strategies 780-473-1034
  • 2. CwoB – Oct 31, 2008 Virtual Meeting
    • Oct 31 – venues
    • Four pillars + one hot topic
      • Education
      • Health care
      • Rural economic development
      • Quality of Life
      • 1 st /last mile
  • 3. CwoB – My role re VC
    • Director (from cinema director per Wikipedia)
    • oversee creative aspects
    • develop and carry out the vision
    • conduct rigorous rehearsals
    • work closely with the producer(s)
    • approve camera angles, lens effects, lighting, and set design
    • involved in writing, financing, and editing
    • tell the story
  • 4. CwoB – Oct 31, 2008 Virtual Meeting
    • Oct 31 virtual meeting
      • 22 VC sites
      • 28 sessions
      • Presenters at 14 Sites
      • 5 session chairs
      • 236 Registered participants
      • 6.5 hours duration
      • Print media (ppt handouts and reports)
      • distributed in advance
      • Simultaneous webcast
      • Record sessions (archives &podcasts)
    • Special Areas Video
  • 5. CwoB – Oct 31, 2008 Virtual Meeting
    • Three VC tests
    • GOA Bridge
    • Business Link and NAIT – webcast and podcasts
    • Elluminate
      • Tech talk
      • Session logistics
      • Text archive
    Approximate map; some sites differed
  • 6. CwoB – Oct 31, 2008 Virtual Meeting
    • Promotion
      • E-mail power circles
      • Radio stations’ blitz
      • ACCESS TV
      • Ropin the Web
      • Call of the Land
      • Agri-News
      • 10 Government links
      • Dozens of other associations
  • 7. CwoB – Oct 31, 2008 Virtual Meeting
    • Registered participant analysis
    • {our demographics}
      • Government - 3 tiers
      • Education
        • Adult
        • K-12
      • Libraries
      • Business
      • Economic Development
      • Health
  • 8. Participating sites Education : Dave Hinger VcAlberta Lethbridge Video (7:27) PowerPoint First Mile : Mike Hocken Bell Canada Edson Video (4:46) PowerPoint Health : Dr Chris Sarin First Nations Elbow Valley Healing Lodge Video Part 2 (6:30) PowerPoint Welcome : Doug Griffiths, MLA Alberta ARD Edmonton Video (9:25) Economic Activity : Special Areas Video Hanna Video (6:10) Part 2 Quality of Life : Mayor Kevin Edwards Clicsite project Three Hills Video (9:13) PowerPoint Click on the Video and PowerPoint links to see some sample podcasts of our videoconference on “ Using rural connectivity to support Alberta’s rural development strategy ” or click on session title to view each one hour session in full.. Thank You Interviews (9:58) Close (8:03)
  • 9. CwoB – Oct 31, 2008 Virtual Meeting
    • Feedback
    • Numerical scale – each topic area – generally positive feedback (3’s and 4’s on 5-point scale)
    • Some comments:
      • “ Very interesting day – very impressive exercise”
      • “ Really makes it a small world!”
      • “ Look forward to further involvement & participation”
      • “ Appreciate that this VC conference was organized with so many good speakers”
      • Continued on next slide
  • 10. CwoB – Oct 31, 2008 Virtual Meeting
    • Some comments, continued:
      • “ I believe the event will become part of many discussions”
      • “ The people in Hanna were very happy to have the printed handouts, as it was particularly difficult to see the Power point presentations on the VC”
      • “ The use of Elluminate was very good … if any issues were to occur, we’d be back up shortly”
      • “ Too bad that not every site muted their microphones … the background hum was loud”
  • 11. CwoB – March 17, 2009 Inaugural Meeting
    • VC differences (from Oct 31/08)
      • 18 sites
      • 3 plenary sessions
      • 2.5 hours duration
      • AGM and decision
      • to form a society
      • Different screen
      • layout
        • Dominant site
        • – full screen
        • Voice activity
        • to change sites
  • 12. CwoB – a Society …
    • Mission: To improve access to and utilization of broadband technology by connecting community champions and assisting them in building capacity in Alberta communities.
    • Vision: Looks toward the accomplishment of Broadband Connectivity that is value added, service oriented, easily accessible and responsive to the needs of the Alberta Community.
    • Values: The Communities without Boundaries Board of Directors works in a collaborative and accountable manner, celebrating diversity, practicing open communication and respecting the diverse interests and perspectives of each member's autonomy and work outside of CwoB.
    www.communitieswithoutboundaries.ca
  • 13. CwoB – Why the Tool Box Metaphor? (Aka Lessons Learned/Affirmed)
    • VC should not be a 100% replacement of any previous mode
    • Anticipate the best message/medium combination (choose the best tool for the job)
    • Recording is great, but requires
      • permissions to be obtained
      • post-event processing
      • host site to be found, and maintained
      • note - avoid for meetings where speaking
      • one’s mind is expected
      • Continued on next slide
  • 14. CwoB – Why the Tool Box Metaphor? (Aka Lessons Learned/Affirmed)
    • Establish maximum site information – i.e. Service Level Agreement (IT jargon) to identify and record – IP address, technical contact info, VC system info, contingency contact, etc.
    • Know, and possibly integrate, web conferencing, Skype, and others from the growing cadre of free/near-free conferencing tools
    • Engage and champion all VC sites;
    • both Oct 31 and March 17 VCs had
    • no “center stage”
    • Continued on next slide
  • 15. CwoB – Why the Tool Box Metaphor? (Aka Lessons Learned/Affirmed)
    • Recognize and contribute to the strong commitment among VC sites in Alberta to experiment and “grow the technology”
    • Consider some face-to-face opportunities
    • Regardless of the size of your VC event, allow for Direction (aka planning)
    • Test, Test, and Test again , prior to
    • the event; keep active contingencies
    • available as much as possible and practical
  • 16. CwoB – for further info …
    • www.iccan.ca/ - innovative Communities Connecting and Networking
    • www.vcalberta.ca
    • www.2learn.ca/VCRLN/ Alberta’s Videoconferencing Regional Leads Network
    • www.communitylearningcampus.ca/
    • http://www.canadabusiness.ab.ca/ The Business Link
    • VC Bridge services – Government of Alberta
      • K-12 – [email_address]
      • Health care and Post Secondary – [email_address]
  • 17. CwoB – for further info …
    • www.cnie-rcie.ca/?q=node/164 Free online conferencing —audio, video, presentations, whiteboard and beyond (Fricker & Harapniuk)
    • www.jofde.ca/index.php/jde/article/view/113 - Multimodal Curriculum Delivery in Distance Education (King & Fricker)
    • www.bonnejourneestrategies.com several conferencing examples available
    • www.communitieswithoutboundaries.ca numerous podcasts and ppt files of past VC sessions; plus additional information
  • 18. What’s next?
    • A lberta A cts on C limate C hange Virtual Conference
      • Tentatively planned for the first two weeks of March 2010
      • Key target participants
        • Rural Albertans interested in climate
        • issues …
          • with an interest in expert opinions
          • with opportunities for education
          • and action
          • business opportunities
          • collaborations
    • AACC
    AACC