BY-LAWSARTICLE I - NAMEThe name of this organization shall be the Black Data Processing Associates, Austin Chapter(hereinafter referred to as the Association).ARTICLE II - OBJECTIVEThe objective of the Association is to accumulate a pool of information technology (IT) knowledge andbusiness experience with the intention of utilizing these resources to strengthen the expertise ofminority members of the information technology community; offer this expertise to those minoritiesevaluating information technology for future career/business potential; broaden the informationtechnology knowledge of the minority community as a whole; and participate in all activities directlyrelated thereto.ARTICLE III - EXECUTIVE BOARD1.1 Shall consist of the President, President-Elect, Recording Secretary, and Vice President ofFinance.ARTICLE IV - MEMBERSHIPSECTION 1 - FULL MEMBERSHIP1.1 Shall be available to persons directly employed by or interested in the information processing Industry, including, but not limited to; electronic data processing; electronic word processing and data communications. A Full Member shall be eligible to Vote and hold any Office.SECTION 2 - OTHER MEMBERSHIPS3.1 Honorary membership shall be granted at the discretion of the Executive Committee. An Honorary Member shall be entitled to attend all functions of the Association. An Honorary Member shall have no voting privileges.3.2 Student Membership shall be available to high school students and college students who are majoring in electronic data processing or have expressed an intention to enter the data processing profession. A Student Member shall have no voting privileges.SECTION 4 - DUES4.1 Shall be paid by all Full and Student Members.4.2 Shall be determined by the Executive Committee and approved by the voting membership.4.3 Must be paid in one annual payment. Delinquency of dues by one (1) month shall result in the loss of voting privileges. Delinquency of dues by two months shall result in termination of membership.4.4 Must be paid in full, to be eligible to run for office and to participate in the elections of Officers.
SECTION 5 - APPLICATIONS5.1 Shall be made to the Membership Committee by submission of a completed official application form and the appropriate amount of Dues.5.2 Shall be accepted for Full and Student Memberships.5.3 Shall not be accepted from former members who have been terminated as a result of conduct deemed detrimental to the best interest of the Association.5.4 Information provided on the application will not be made available without consent of the Executive Committee.SECTION 6 - TERMINATION6.1 Shall occur due to membership expiration, or for conduct deemed by the Executive Committee to be detrimental to the best interest of the Association.ARTICLE V - NOMINATIONS AND ELECTIONSSECTION 1 - ELIGIBILITY1.1 All offices shall be restricted to full members.1.2 All nominees for positions on the Executive Board must be Members of the Association for Six (6) Months and Financially current through the Nominating, Elections and turnover processes. (ARTICLE IV - SECTION 4.4)SECTION 2 - NOMINATIONS2.1 Shall be accepted by the Nominations and Elections Committee from Full Members who are financially current. (ARTICLE IV - SECTION 4.4)2.2 Shall be received in WRITING by the Nominations and Elections Committee no later than September Business Meeting.2.3 Shall be approved for, one office per nominee.2.4 Shall be presented to the voting membership no later than the September Business Meeting.SECTION 3 - ELECTIONS3.1 Shall be conducted and supervised by the Nominations and Elections Committee.3.2 Shall be held at the October General Meeting.3.3 Shall be by ballot3.4 Special provisions will be made for absentee ballot by the Nominations and Elections Committee.SECTION 4 - SPECIAL ELECTIONS4.1 Shall be held in accordance with the requirements of Article V.ARTICLE VI - OFFICERSSECTION 1 - EXECUTIVE OFFICERS1.1 Shall consist of the President, President-Elect, Recording Secretary, Vice President ofFinance, and Immediate Past President.1.2 Shall be elected in accordance with the provisions of Article V.SECTION 2 - TERM OF OFFICE2.1 Shall be defined as one (1) year running concurrent with the fiscal year of the Association.
SECTION 3 - RESPONSIBILITIES OF OFFICERS3.1 The President A. Shall serve as the official spokesperson of the Association. B. Shall preside over all meetings of the General Membership and Executive Committee. C. Shall have responsibility of the Publicity, Membership, Program, Corporate Relations, and other committees, with the exception of the committees reporting to the President-Elect. D. Shall be responsible for seeing that the decisions of the general membership are carried out. E. Shall be an ex officio member of all committees. F. Shall have the power to appoint specific committees with the approval of the Executive Board. G. Shall have the power to remove Committee Chairpersons with the approval of the Executive Board.3.2 The President-Elect A. Shall serve as President in the absence of the President. B. Shall fulfill the duties of Vice President of Finance in absence of Vice President of Finance.. C. Shall have responsibility of the Education and Finance Committees. D. Shall participate in all major fund raising activities. E. Shall in the absence of the Recording Secretary declare when a quorum has been reached. F. Shall read significant correspondence of the Association at all meetings as directed by the President or the Executive Committee.3.3 The Recording Secretary A. Shall have the responsibility to maintain and report accurate minutes of all Business B. Shall be responsible for determining when a quorum has been reached at all General meetings. C. Shall keep an official file of all correspondence and documents of the Association. D. Shall sign official documents of the Association when requested by the President. E. Shall maintain a list of all officers and members of the Association. F. Shall conduct correspondence as directed by the President or the Executive Committee. G. Shall within the first seven (7) days of each month send a written report of the minutes or the summary of the preceding months Business Meeting (refer to ARTICLE VII – SECTION 5) - to all Members on record. H. Shall be responsible for all US Postal or Electronic mail (hereinafter referred to as Mail)3.4 The Vice President of Finance A. Shall have the responsibility of maintaining complete financial records of all moneys received and disbursed by the Association in accordance with ARTICLE VIII SECTION 3. B. Shall issue periodic financial reports in accordance with the provisions of ARTICLE VIII - Section 2. C. Shall determine which members of the Association are financially current. D. Shall actively oversee the collection of fees and dues. E. Shall be a member of the FINANCE Committee F. Shall be responsible for the annual audit in accordance with Article VIII SECTION 6.3.5 The Immediate Past President A. Shall serve as an Advisor to the President. B. Shall have no voting rights.
SECTION 4 - VACANCIES IN THE OFFICE OF:4.1 The Presidency shall be filled by succession by the President-Elect.4.2 The President-Elect shall be filled by special election.4.3 All elected offices with more than half of the term remaining, shall be filled by a special election.4.4 All elected offices except President-Elect with less than half the term remaining shall be filled by Presidential appointment with the approval of the Executive Committee.
SECTION 5 - RECALL OF OFFICERS5.1 Shall be initiated by the presentation of a recall petition containing specific charges and the signatures of one-third of the financial members. Said petition shall be presented at a business meeting.5.2 Shall occur when two-thirds of the voting membership has approved the recall petition.5.3 Any Elected officer missing three (3) consecutive Business Meetings, (refer to ARTICLE VII - SECTION 5) shall be subject recall.5.4 Any Committee Chairperson missing three (3) Business Meetings, in their term of office shall be removed.SECTION 6 - APPOINTED POSITIONS6.1 Shall consist of the Parliamentarian and Sergeant-at-Arms, and the chairpersons of Ad-hoc Committees.6.2 Shall be appointed by the President for a term that shall not exceed that of the appointing President.ARTICLE VII - MEETINGSSECTION 1 - QUORUM1.1 Shall consist of two-fifths of the voting membership.1.2 Shall be binding once declared.1.3 Shall be declared by the Recording Secretary.1.4 Shall in the absence of the Recording Secretary, be declared by the President-Elect, President, or the Presidents delegate, respectively.SECTION 2 - VOTING2.1 Shall be limited to Financial Members in accordance with Article IV.2.2 Shall not be accepted by proxy.SECTION 3 - GENERAL MEMBERSHIP MEETING3.1 Shall be held at least ten (10) times during the fiscal year at a time and place determined by the Executive Committee.3.2 Shall be official when a quorum is declared.SECTION 4 - EXECUTIVE COMMITTEE MEETING4.1 Shall be held at least ten (10) times during the fiscal year at a time and place determined by the President.4.2 Shall be official when a majority of the Executive Committee Membership is present.SECTION 5 - BUSINESS MEETINGS5.1 Shall consist of: Executive Committee, General Membership, Business or Committee MeetingARTICLE VIII - FISCAL AND FINANCIAL POLICIESSECTION 1 - FISCAL YEAR1.1 Shall begin January 1st of each year and end December 31st of the same year.
SECTION 2 - FINANCIAL REPORTS2.1 Shall be presented by the Vice President of Finance at each meeting of the Executive Committee.2.2 Shall be presented by the Vice President of Finance in collaboration with the Finance Committee Chairperson on a quarterly basis to the general membership.SECTION 3 - DISBURSEMENTS AND FINANCIAL COMMITMENTS3.1 Exceeding $100.00 must be approved by the majority of the Executive Board if not in accordance with a previously approved budget.3.2 Exceeding $500.00 must be approved by a majority of the voting members presented at a scheduled General Membership Meeting if not in accordance with a previously approved budget.3.3 Must be issued by check with the signatures of two (2) of the following officers: President, President-Elect or Vice President of Finance.SECTION 4 - FUND RAISING EVENTS and APPROVAL4.1 All FUND RAISING EVENTS must be sent to the Finance Committee for preliminary approval.4.2 All FUND RAISING EVENTS must be presented to the Executive Committee by the Finance Committee spokesperson for final approval.4.3 An Ad-hoc Committee or PROJECT LEADER shall be appointed for each FUND RAISING EVENT and report to the Finance Committee Chairperson.SECTION 5 - LOANS5.1 No Loans shall be granted by the Association.5.2 No Officer of the Association shall enter into a Loan to be received on behalf of the Association without the authorization of two-thirds of the Members.SECTION 6 - ANNUAL AUDIT of CHAPTER’S FINANCIAL REPORTS6.1 Shall occur by the May general membership meeting for the previous fiscal years financial reports.6.2 Shall be forwarded to the National BDPA Vice President of Finance by June 30th of each year.ARTICLE IX - COMMITTEESSECTION 1 - EXECUTIVE COMMITTEE1.1 Shall consist of the Present and Immediate Past President, President-Elect, Recording Secretary,, Vice President of Finance, and, Chairpersons of all standing Committees.1.2 Shall provide direction and control of the association.1.3 Shall propose and establish written procedural policy for the operation of the Association.1.4 Shall evaluate any issues unresolved at the general membership meeting.1.5 Shall report its recommendations in writing at the General Membership Meeting.1.6 Shall have its written recommendations accepted as the policy of the Association, unless overridden by a majority of the voting membership.
SECTION 2 - STANDING COMMITTEES2.1 Shall consist of: a. Communications Committee b. Corporate Relations Committee c. Education Committee d. Finance Committee e. Membership Committee f. Program Committee g. Publicity Committee h. Other Committees deemed necessary by the Executive Board.2.2 Shall have their chairpersons appointed by the President with the approval of the Executive Board.2.3 Shall have written reports prepared by the Chairpersons to be presented at all Executive Committee meetings.2.4 Failure to provide written reports at three (3) consecutive Executive Meetings, shall constitute an act of neglect and removal as a Chairperson.SECTION 3 - AD-HOC COMMITTEES3.1 Shall be established as deemed necessary by the President or a majority of the Executive Committee.3.2 Shall have their chairperson appointed by the President in accordance with ARTICLE VI- SECTION 6.2.ARTICLE X - AMENDMENT OF BY-LAWSSECTION 1 - PROPOSALS FOR AMENDMENT1.1 Shall be presented in writing at the August General membership meeting.1.2 Shall be approved as an agenda item by majority of the voting membership present at an official General membership meeting.1.3 Shall be included on the published agenda of the forthcoming October General membership meeting.1.4 Shall be adopted as an amendment to the BY-LAWS by a two-thirds majority of the voting membership. Voting can take place at a General membership meeting or by mail ballot.1.5 Any bylaws amendment properly adopted by the BDPA Dallas Chapter shall not become binding and effective until such amendment has been approved by the Board of Directors of the National Black Data Processing Associates.ARTICLE XI - AFFILIATIONSThis local chapter is affiliated with and governed by National Black Data Processing Associates andhereby accepts all tenants included in the constitution and bylaws of the National.This local chapter hereby acknowledges that all provisions herein are intended to be in conformancewith the provisions of the constitution and bylaws of the National Black Data Processing Associates’constitution and bylaws shall govern.ARTICLE XII - PARLIAMENTARYThe rules contained in the current edition of Roberts Rules of Order shall govern the Associationand all cases to which they are not inconsistent with these Bylaws and any special rules of order theAssociation