0
Experience. Expertise. Results.Experience. Expertise. Results.
Deltek Vision User Group
Meeting — June 2014
San Antonio, T...
Experience. Expertise. Results.Experience. Expertise. Results.
Introduction
Thanks for your interest Deltek Vision.
The fo...
Experience. Expertise. Results.Experience. Expertise. Results.
Introduction
Nedra Roberson
Vision Consultant at BCS Prosof...
Experience. Expertise. Results.Experience. Expertise. Results.
Agenda
 Lunch and Introductions
 Consultant Accruals
 Co...
Consultant Accruals
Some things you probably didn’t know about them.
Experience. Expertise. Results.Experience. Expertise. Results.
Consultant Accruals
• Calculate accrual amounts based on bu...
Experience. Expertise. Results.Experience. Expertise. Results.
Consultant Accruals
Before running Consultant Accruals, you...
Experience. Expertise. Results.Experience. Expertise. Results.
Consultant Accruals
Experience. Expertise. Results.Experience. Expertise. Results.
Consultant Accruals Toolbar
• Update %: Click this button t...
Experience. Expertise. Results.Experience. Expertise. Results.
Consultant Accruals Form
Experience. Expertise. Results.Experience. Expertise. Results.
Consultant Accruals
• Saved Options: As with other Vision r...
Experience. Expertise. Results.Experience. Expertise. Results.
Consultant Accruals
• All Accounts: Select this option to i...
Experience. Expertise. Results.Experience. Expertise. Results.
Consultant Accruals
• Account Range: Use the check
boxes in...
Experience. Expertise. Results.Experience. Expertise. Results.
Consultant Accruals
• Suppress Billing: Select this check b...
Experience. Expertise. Results.Experience. Expertise. Results.
Consultant Accruals
From the drop-down list, select one of ...
Experience. Expertise. Results.Experience. Expertise. Results.
Consultant Accruals
If you select Project Planning
in the B...
Experience. Expertise. Results.Experience. Expertise. Results.
Consultant Accruals Form
Select the date to use for currenc...
Experience. Expertise. Results.Experience. Expertise. Results.
Consultant Accruals
Click on Update % on the top toolbar.
Experience. Expertise. Results.Experience. Expertise. Results.
Consultant Accruals
In the dialog box, enter the Expense
Co...
Experience. Expertise. Results.Experience. Expertise. Results.
Consultant Accruals
Form selections to process
Direct Consu...
Experience. Expertise. Results.Experience. Expertise. Results.
Journal Entry Posting Log
Experience. Expertise. Results.Experience. Expertise. Results.
Consultant Accruals
Form selections to process
Reimbursable...
Experience. Expertise. Results.Experience. Expertise. Results.
Journal Entry Posting Log
Experience. Expertise. Results.Experience. Expertise. Results.
Consultant Accruals
Review the Project Budget Worksheet
to ...
Experience. Expertise. Results.Experience. Expertise. Results.
Project Review,
Direct Consultant
Experience. Expertise. Results.Experience. Expertise. Results.
Project Review,
Reimburse Consultant
Experience. Expertise. Results.Experience. Expertise. Results.
Suppress Billing Option
Experience. Expertise. Results.Experience. Expertise. Results.
Interactive Billing
If you do not check the suppress bill b...
Experience. Expertise. Results.Experience. Expertise. Results.
Interactive Billing Invoice Review
Experience. Expertise. Results.Experience. Expertise. Results.
Other Options for Accruals
Vision has two reports that can ...
Experience. Expertise. Results.Experience. Expertise. Results.
Agenda
 Lunch and Introductions
 Consultant Accruals
 Co...
Experience. Expertise. Results.Experience. Expertise. Results.
Consultant Ledger,
Voucher Detail View
Experience. Expertise. Results.Experience. Expertise. Results.
Consultant Ledger,
Vendor Summary Selection
Experience. Expertise. Results.Experience. Expertise. Results.
Consultant Ledger,
Vendor Summary View
Experience. Expertise. Results.Experience. Expertise. Results.
Vouchers by Project
Experience. Expertise. Results.Experience. Expertise. Results.
Vouchers by Project
Vendor Summary Selection
Experience. Expertise. Results.Experience. Expertise. Results.
Vouchers by Project
Vendor Summary View
Experience. Expertise. Results.Experience. Expertise. Results.
AP Payment Processing for
Consultants
The 10% accrual is NO...
Experience. Expertise. Results.Experience. Expertise. Results.
AP Payment Processing
Checks were cut to both consultants f...
Experience. Expertise. Results.Experience. Expertise. Results.
Vendor Review by Consultant
Experience. Expertise. Results.Experience. Expertise. Results.
Another Look at the
Budget Worksheet
The JTD numbers did no...
Experience. Expertise. Results.Experience. Expertise. Results.
A Second Look at the
Vouchers by Project Report
Experience. Expertise. Results.Experience. Expertise. Results.
Using the Office Earnings Report
Run the Office Earnings Re...
Experience. Expertise. Results.Experience. Expertise. Results.
Office Earnings Report
General Tab Options
Experience. Expertise. Results.Experience. Expertise. Results.
Office Earnings Report
Column Selection
Experience. Expertise. Results.Experience. Expertise. Results.
Calculated Fields
Experience. Expertise. Results.Experience. Expertise. Results.
Calculated Fields
Experience. Expertise. Results.Experience. Expertise. Results.
Agenda
 Lunch and Introductions
 Consultant Accruals
 Co...
Tracking Consultant Accruals
By Leveraging User Defined Options
Experience. Expertise. Results.Experience. Expertise. Results.
Create a New Tab
or Project Info Center
Experience. Expertise. Results.Experience. Expertise. Results.
In the Project Info Center
Enter Data on the New Tab
Experience. Expertise. Results.Experience. Expertise. Results.
Select the New Grid on the
General Tab of Report Options
Experience. Expertise. Results.Experience. Expertise. Results.
Project Report
Using the New Grid
Experience. Expertise. Results.Experience. Expertise. Results.
Custom Tab with Fields
Experience. Expertise. Results.Experience. Expertise. Results.
Calculated Fields
Created in Configuration
Experience. Expertise. Results.Experience. Expertise. Results.
Project Report
Using the New Fields
Experience. Expertise. Results.Experience. Expertise. Results.
Agenda
 Lunch and Introductions
 Consultant Accruals
 Co...
Tips & Tricks
Deltek Vision Tips & Tricks
Experience. Expertise. Results.Experience. Expertise. Results.
Deltek Vision Tips & Tricks
The Cash Flow Report Requires a...
Experience. Expertise. Results.Experience. Expertise. Results.
Another Budget Related Report
Experience. Expertise. Results.Experience. Expertise. Results.
Deltek Vision Tips & Tricks
Use the Profit Planning Monitor...
Experience. Expertise. Results.Experience. Expertise. Results.
Deltek Vision Tips & Tricks
The Profit Planning Monitor Rep...
Experience. Expertise. Results.Experience. Expertise. Results.
Deltek Vision Tips & Tricks
The Office Earnings Report offe...
Experience. Expertise. Results.Experience. Expertise. Results.
Deltek Vision Tips & Tricks
To include user defined numeric...
Experience. Expertise. Results.Experience. Expertise. Results.
Deltek Vision Tips & Tricks
Vision Navigator will only show...
Experience. Expertise. Results.Experience. Expertise. Results.
Agenda
 Lunch and Introductions
 Consultant Accruals
 Co...
Experience. Expertise. Results.Experience. Expertise. Results.
Prepare for Deltek Vision 7.3!
The next version of Deltek V...
SIGN UP FOR YOUR LOCAL USER GROUP
SAN ANTONIO, TX; HOUSTON, TX; HONOLULU, HI
SEPTEMBER, 2014
Click here to learn more:
htt...
Experience. Expertise. Results.Experience. Expertise. Results.
Who We Are
• 27+ years experience with accounting Software ...
So you have a problem with project accounting and
you want to some help becoming more efficient …
can help with that.
Start a dialogue towards better business efficiency to
by visiting us online at www.bcsprosoft.com or by
calling us at (80...
Upcoming SlideShare
Loading in...5
×

Consultant Accruals in Deltek Vision | Deltek Vision User Group Meeting | Q2 2014

292

Published on

This presentation was the topic of the Houston, San Antonio, Denver and Honolulu Deltek Vision User Group Meetings held throughout June 2014.

For more information about Deltek Vision for your project-based AE or consulting firm, Vision training or consulting, or joining one of our User Group Meetings visit http://www.bcsprosoft.com/deltek-vision.

Published in: Software, Technology, Business
0 Comments
0 Likes
Statistics
Notes
  • Be the first to comment

  • Be the first to like this

No Downloads
Views
Total Views
292
On Slideshare
0
From Embeds
0
Number of Embeds
0
Actions
Shares
0
Downloads
6
Comments
0
Likes
0
Embeds 0
No embeds

No notes for slide
  • This is a simple checklist agenda.
  • This is a simple checklist agenda.
  • This is a simple checklist agenda.
  • This is a simple checklist agenda.
  • The Section Header layout is a great way to show off fancy statistics. Just delete the background image and insert your own.
  • This is a simple checklist agenda.
  • This Call to Action is primarily used by marketing when uploading this presentation to SlideShare. However, it is a good place to let people know about upcoming events to save the date for.
  • This slide is great for SlideShare presentations. It’s a good one that should be kept on hand and used near the end of your presentation.
  • This slide is great for SlideShare presentations. It’s a good one that should be kept on hand and used near the end of your presentation.
  • Transcript of "Consultant Accruals in Deltek Vision | Deltek Vision User Group Meeting | Q2 2014"

    1. 1. Experience. Expertise. Results.Experience. Expertise. Results. Deltek Vision User Group Meeting — June 2014 San Antonio, TX Houston, TX Honolulu, HI (800) 882-6705 www.bcsprosoft.com/deltek-vision Deltek Vision Solution Providers & Consultants
    2. 2. Experience. Expertise. Results.Experience. Expertise. Results. Introduction Thanks for your interest Deltek Vision. The following slides were presented by Vision Consultant, Nedra Roberson at our user groups in San Antonio, Houston, and Honolulu. If you’d like to attend one of our user groups you can attend for free by signing up on www.bcsprosoft.com/deltek-vision. If you have any questions about the material presented or are interested in training or consulting, please contact BCS Prosoft.
    3. 3. Experience. Expertise. Results.Experience. Expertise. Results. Introduction Nedra Roberson Vision Consultant at BCS Prosoft Nedra.Roberson@bcsprosoft.com
    4. 4. Experience. Expertise. Results.Experience. Expertise. Results. Agenda  Lunch and Introductions  Consultant Accruals  Consultant Ledger and Vouchers by Project  User Defined Options to Track Consultant Accruals  Deltek Vision Tips & Tricks
    5. 5. Consultant Accruals Some things you probably didn’t know about them.
    6. 6. Experience. Expertise. Results.Experience. Expertise. Results. Consultant Accruals • Calculate accrual amounts based on budget, estimate to completion (ETC) or estimate at completion (EAC) amounts. • Post accruals as they are generated. • Suppress billing. • Update percent completes; you can drill down to compensation and billed detail. • Send reports to process server before printing. • Save report settings. • Select single accounts, by account range, or by project.
    7. 7. Experience. Expertise. Results.Experience. Expertise. Results. Consultant Accruals Before running Consultant Accruals, you must establish a budget: Accounting > Budgeting > Project Budgeting
    8. 8. Experience. Expertise. Results.Experience. Expertise. Results. Consultant Accruals
    9. 9. Experience. Expertise. Results.Experience. Expertise. Results. Consultant Accruals Toolbar • Update %: Click this button to display the Update Percent Completes dialog box, on which you review budget versus spent amounts, and then update the overall percentage completes and/or compensation/fee amounts. • Run: Click this button to produce accrual journal entries. • Schedule: Click this button to send your selected reports to the process server to be printed. When a job is submitted, Vision places it in the selected process queue in the order that it was received. The process is then run based on the options specified on the Schedule dialog box.
    10. 10. Experience. Expertise. Results.Experience. Expertise. Results. Consultant Accruals Form
    11. 11. Experience. Expertise. Results.Experience. Expertise. Results. Consultant Accruals • Saved Options: As with other Vision reports, you can load previously saved reporting selections in the Saved Options field. • Organize Button: Click this button to display the Organize Options dialog box, on which you can save options and specify access by security role. • Default Button: Click this button to restore default settings. • Select Specific Projects: Enter a project number in this field to choose a specific project for which to accrue expenses or click and use the Project Lookup to select a project. If you do not choose a specific project, then the All Projects default is implemented. If you use the Multi-company feature, the list of available projects is limited to those belonging to the active company.
    12. 12. Experience. Expertise. Results.Experience. Expertise. Results. Consultant Accruals • All Accounts: Select this option to include all the accounts from your Chart of Accounts list. After you select this option, you can use Account Range fields to specify a filter. • Account Selection: Select this option to choose a specific account. After you click this option, enter the account number in the corresponding field. • Account Wildcards: Use this option if you want to enter wildcard characters and then enter the characters in the corresponding unlabeled field. Accounts included in the process will match your wildcard pattern.
    13. 13. Experience. Expertise. Results.Experience. Expertise. Results. Consultant Accruals • Account Range: Use the check boxes in this section to select the accounts that you want processed. The accounts are Direct Consultants, Reimbursable Consultants, Direct Expenses, Reimbursable Expenses, and Indirect Expenses.
    14. 14. Experience. Expertise. Results.Experience. Expertise. Results. Consultant Accruals • Suppress Billing: Select this check box to suppress the billing for each transaction. • Replace existing unposted consultant accrual journal entry of the same file name: The process cannot run if there is an existing unposted journal entry file with the same file name and this option has not been selected. • Post consultant accruals as they are generated: the journal entry will be posted automatically when the process has run. • Journal Entry File Name: While the name can be modified, the file must always begin with ConAcc as the first six characters.
    15. 15. Experience. Expertise. Results.Experience. Expertise. Results. Consultant Accruals From the drop-down list, select one of the predefined options to specify how your project accounts are going to be accrued. This is the basis for your calculations. • Options are: – Budget minus (Percent Complete * Budget) minus Job to Date Spent – ETC (Estimate to Complete) minus (Percent Complete * Estimate to Complete) minus Job to Date Spent – EAC (Estimate at Completion) minus (Percent Complete * Estimate at Completion) minus Job to Date Spent • Budget Source: If you use Planning, you can select Budget Worksheet or Project Planning as the budget source. If you select Project Planning, select an option from the Basis for Planning Calculations field.
    16. 16. Experience. Expertise. Results.Experience. Expertise. Results. Consultant Accruals If you select Project Planning in the Budget Source field, select a date in this section. Options are: • Today's Date • Period End Date • Specific Date
    17. 17. Experience. Expertise. Results.Experience. Expertise. Results. Consultant Accruals Form Select the date to use for currency exchanges. Options are: • Today's Date • Period End Date • Specific Date Note: These options display on the Consultant Accruals form only if you use the Multicurrency feature.
    18. 18. Experience. Expertise. Results.Experience. Expertise. Results. Consultant Accruals Click on Update % on the top toolbar.
    19. 19. Experience. Expertise. Results.Experience. Expertise. Results. Consultant Accruals In the dialog box, enter the Expense Complete percentage. Then, click Run.
    20. 20. Experience. Expertise. Results.Experience. Expertise. Results. Consultant Accruals Form selections to process Direct Consultants at 10% complete.
    21. 21. Experience. Expertise. Results.Experience. Expertise. Results. Journal Entry Posting Log
    22. 22. Experience. Expertise. Results.Experience. Expertise. Results. Consultant Accruals Form selections to process Reimbursable Consultants at 10% complete.
    23. 23. Experience. Expertise. Results.Experience. Expertise. Results. Journal Entry Posting Log
    24. 24. Experience. Expertise. Results.Experience. Expertise. Results. Consultant Accruals Review the Project Budget Worksheet to see the new JTD Spent amount.
    25. 25. Experience. Expertise. Results.Experience. Expertise. Results. Project Review, Direct Consultant
    26. 26. Experience. Expertise. Results.Experience. Expertise. Results. Project Review, Reimburse Consultant
    27. 27. Experience. Expertise. Results.Experience. Expertise. Results. Suppress Billing Option
    28. 28. Experience. Expertise. Results.Experience. Expertise. Results. Interactive Billing If you do not check the suppress bill box, the 10% will flow through to billing (for the reimbursable consultants).
    29. 29. Experience. Expertise. Results.Experience. Expertise. Results. Interactive Billing Invoice Review
    30. 30. Experience. Expertise. Results.Experience. Expertise. Results. Other Options for Accruals Vision has two reports that can be used to monitor Consultant Accruals. Both reports are under Project Reporting.
    31. 31. Experience. Expertise. Results.Experience. Expertise. Results. Agenda  Lunch and Introductions  Consultant Accruals  Consultant Ledger and Vouchers by Project  User Defined Options to Track Consultant Accruals  Deltek Vision Tips & Tricks
    32. 32. Experience. Expertise. Results.Experience. Expertise. Results. Consultant Ledger, Voucher Detail View
    33. 33. Experience. Expertise. Results.Experience. Expertise. Results. Consultant Ledger, Vendor Summary Selection
    34. 34. Experience. Expertise. Results.Experience. Expertise. Results. Consultant Ledger, Vendor Summary View
    35. 35. Experience. Expertise. Results.Experience. Expertise. Results. Vouchers by Project
    36. 36. Experience. Expertise. Results.Experience. Expertise. Results. Vouchers by Project Vendor Summary Selection
    37. 37. Experience. Expertise. Results.Experience. Expertise. Results. Vouchers by Project Vendor Summary View
    38. 38. Experience. Expertise. Results.Experience. Expertise. Results. AP Payment Processing for Consultants The 10% accrual is NOT reflected in AP Payment Processing. This must be entered manually.
    39. 39. Experience. Expertise. Results.Experience. Expertise. Results. AP Payment Processing Checks were cut to both consultants for 10% of their total vouchers.
    40. 40. Experience. Expertise. Results.Experience. Expertise. Results. Vendor Review by Consultant
    41. 41. Experience. Expertise. Results.Experience. Expertise. Results. Another Look at the Budget Worksheet The JTD numbers did not change after payments were posted to consultants. The same is true in the Project Review.
    42. 42. Experience. Expertise. Results.Experience. Expertise. Results. A Second Look at the Vouchers by Project Report
    43. 43. Experience. Expertise. Results.Experience. Expertise. Results. Using the Office Earnings Report Run the Office Earnings Report at Cost.
    44. 44. Experience. Expertise. Results.Experience. Expertise. Results. Office Earnings Report General Tab Options
    45. 45. Experience. Expertise. Results.Experience. Expertise. Results. Office Earnings Report Column Selection
    46. 46. Experience. Expertise. Results.Experience. Expertise. Results. Calculated Fields
    47. 47. Experience. Expertise. Results.Experience. Expertise. Results. Calculated Fields
    48. 48. Experience. Expertise. Results.Experience. Expertise. Results. Agenda  Lunch and Introductions  Consultant Accruals  Consultant Ledger and Vouchers by Project  User Defined Options to Track Consultant Accruals  Deltek Vision Tips & Tricks
    49. 49. Tracking Consultant Accruals By Leveraging User Defined Options
    50. 50. Experience. Expertise. Results.Experience. Expertise. Results. Create a New Tab or Project Info Center
    51. 51. Experience. Expertise. Results.Experience. Expertise. Results. In the Project Info Center Enter Data on the New Tab
    52. 52. Experience. Expertise. Results.Experience. Expertise. Results. Select the New Grid on the General Tab of Report Options
    53. 53. Experience. Expertise. Results.Experience. Expertise. Results. Project Report Using the New Grid
    54. 54. Experience. Expertise. Results.Experience. Expertise. Results. Custom Tab with Fields
    55. 55. Experience. Expertise. Results.Experience. Expertise. Results. Calculated Fields Created in Configuration
    56. 56. Experience. Expertise. Results.Experience. Expertise. Results. Project Report Using the New Fields
    57. 57. Experience. Expertise. Results.Experience. Expertise. Results. Agenda  Lunch and Introductions  Consultant Accruals  Consultant Ledger and Vouchers by Project  User Defined Options to Track Consultant Accruals  Deltek Vision Tips & Tricks
    58. 58. Tips & Tricks Deltek Vision Tips & Tricks
    59. 59. Experience. Expertise. Results.Experience. Expertise. Results. Deltek Vision Tips & Tricks The Cash Flow Report Requires a Budget to be entered before forecasting data will display. Reporting > Accounting > Cash Flow Report
    60. 60. Experience. Expertise. Results.Experience. Expertise. Results. Another Budget Related Report
    61. 61. Experience. Expertise. Results.Experience. Expertise. Results. Deltek Vision Tips & Tricks Use the Profit Planning Monitor to monitor performance against budgets. For each revenue and expense account, the report displays the budgeted and actual amounts for the current period and year to date. It also shows totals for actual and budgeted revenue and expense, and calculates actual and budgeted profit or loss.
    62. 62. Experience. Expertise. Results.Experience. Expertise. Results. Deltek Vision Tips & Tricks The Profit Planning Monitor Report is found under the General Ledger Reports. General Ledger Budgets can be set up under: Accounting > Budgets > General Ledger
    63. 63. Experience. Expertise. Results.Experience. Expertise. Results. Deltek Vision Tips & Tricks The Office Earnings Report offers two columns, Budgeted Amount and Budgeted Hours, that can be used with Navigator Plans. On the Budget tab, select Budget Source: Project Planning Reporting > Project > Office Earnings Report
    64. 64. Experience. Expertise. Results.Experience. Expertise. Results. Deltek Vision Tips & Tricks To include user defined numeric fields in report totals, check the “Include in Report Totals” box. Configuration > General > User Defined Components
    65. 65. Experience. Expertise. Results.Experience. Expertise. Results. Deltek Vision Tips & Tricks Vision Navigator will only show Labor at Billing. While role security is supported throughout Navigator, as an extra safety precaution, JTD Labor Amounts are only shown at Billing Rates.
    66. 66. Experience. Expertise. Results.Experience. Expertise. Results. Agenda  Lunch and Introductions  Consultant Accruals  Consultant Ledger and Vouchers by Project  User Defined Options to Track Consultant Accruals  Deltek Vision Tips & Tricks
    67. 67. Experience. Expertise. Results.Experience. Expertise. Results. Prepare for Deltek Vision 7.3! The next version of Deltek Vision, 7.3, is targeted to be released in June, 2014 and will include many great new benefits including: • Managing company paid credit cards • Expanded internationalization and localization features • Harvesting information from Linked In • Improved compensation break out • And more Start Preparing Now! Because of Microsoft’s de-support of Windows XP in April 2014, Deltek can no longer support the Windows XP client operating system beginning with Vision 7.3 and extending to future releases. The following client operating systems will be supported for Vision 7.3: • Windows 8 or 8.1 • Windows 7 • Windows Vista Additionally, to use this new version you must ensure that .NET Framework 4.5.1 is installed on any workstation that runs Vision. Deltek will also be de-supporting Microsoft SQL Server 2008 with the release of Vision 7.3 for both the Database and Reporting servers.
    68. 68. SIGN UP FOR YOUR LOCAL USER GROUP SAN ANTONIO, TX; HOUSTON, TX; HONOLULU, HI SEPTEMBER, 2014 Click here to learn more: http://bit.ly/dvugm
    69. 69. Experience. Expertise. Results.Experience. Expertise. Results. Who We Are • 27+ years experience with accounting Software and ERP for distributors, manufacturers, equipment & event rental companies, architects & engineers, and professional services firms. • 1,500+ clients in all 50 states, Canada and Mexico. • Regional offices in San Antonio, TX; Houston, TX; Denver, CO; and Honolulu, HI. • Award-winning partners with Sage Software, Deltek, and NetSuite.
    70. 70. So you have a problem with project accounting and you want to some help becoming more efficient … can help with that.
    71. 71. Start a dialogue towards better business efficiency to by visiting us online at www.bcsprosoft.com or by calling us at (800) 882-6705 today. Request a FREE, no-obligation assessment of your business software systems!
    1. A particular slide catching your eye?

      Clipping is a handy way to collect important slides you want to go back to later.

    ×