Part six microsoft_power_point_presentatio

Presented by TIRAGANA Audes
Uganda MartyrsUniversity 1
Part Six
Working with
Microsoft PowerPoint
Basics of Creating a Presentation

Mugerwa
Learning Objectives
• To know what is a
presentation
• To understand the
Presentation techniques.
• To learn how to create a
presentation.
2

Mugerwa
What is a Presentation?
• A Presentation is a collection of
related slide about a particular topic.
• A presentation can be termed as a
digital aid used by some people when
showing their topic to an audience.
• A slide is page in a presentation.
3

Mugerwa
Presentation Cont.
• A presentation is composed of
several slides.
• The best presentations use
approximately ten to twelve slides to
get the message across.
• A GOOD presentation is a kind of
communication between the speaker
and the audience!
• Then!!! 4

Mugerwa
Presentation Cont.
• How can you give a presentation as
a kind of communication to your
audience?
• In order to communicate with your
audience…
– Communicate 3 Kinds of Messages:
(1) Physical Message
(2) Story Message
(3) Visual Message 5

Mugerwa
Presentation Techniques
• (1) Physical Message
– What is physical message?
• Message your body sends to your
audience.
• 4 kinds of physical messages:
– Posture
– Eye Contact
– Gestures
– Voice
• Let us look at these physical 6

Mugerwa
cont.
• Posture
– What is posture?
• It is about how you stand.
• Let’s look at the following three
examples! Which looks the most
academically professional?
7

Mugerwa
cont.
• Eye Contact
– A presentation is a kind of communication!
• Eye contact in any communication in
English
– Eye contact to receive message from audience
• 3 points to remember about eye contact:
– (a) Look at your audience for 3 seconds before
you begin! You can smile here too!
– (b) Look at PEOPLE in all directions!
– (c) Have eye contacts with your audience
throughout the speech! 8

Mugerwa
cont.
• Gestures
• Remember three points:
(a) Use big but natural gestures.
(b) Use a variety of gestures.
(c) Use gestures throughout your speech.
9

Mugerwa
cont.
• Voice
• Remember two things:
(a) Speak louder than usual (about 150%).
(b) Adjust your speed to your audience.
10

Mugerwa
cont.
• (2) Story Message
– What is story message?
• Message you communicate with your words,
sentences, and paragraphs.
• About the structure of your presentation.
• A good (= easy-to-understand)
presentation has three parts:
(1) Introduction
(2) Body
(3) Conclusion
• Let’s look at these 3 parts of your
presentation!
11

Mugerwa
cont.
• (2) Story Message
– What is story message?
• Message you communicate with your words,
sentences, and paragraphs.
• About the structure of your presentation.
• A good (= easy-to-understand)
presentation has three parts:
(1) Introduction
(2) Body
(3) Conclusion
• Let’s look at these 3 parts of your
presentation!
12

Mugerwa
cont.
• Introduction
– Introduction has two parts:
– (a) Greeting
– (b) Overview
• Let’s look at these sub-sections.
13

Mugerwa
cont.
• Greeting: Do 2 things in greeting:
• (i) Greeting
• (ii) Attract audience’s attention!
– Why?
– Audience decides whether they will
listen to your speech or not in the first
10-20 seconds!!!
– How?
– Be creative! 14

Mugerwa
cont.
• (a) Greeting
– Greeting and Attention Getting
• (b) Overview
– Tell us the organization of your
presentation by using a bullet chart.
– Here is an example of an overview.
15

Mugerwa
cont.
• (a) Greeting
• Body: Remember 2 points!
– (a) Use evidence for your points.
– Evidence = numbers and examples
• Use graphs, pictures, tables, etc.
– (b) Use transitional phrases: e.g.,
– First, second, lastly, etc.
– I have just talked about the first point. Now, let
me move on to the second point.
16

Mugerwa
cont.
• (a) Greeting
– Introduction
– (2) Body
• (3) Conclusion: Do two things!
– (a) Summarize Your Presentation with a bullet
chart
– What is a bullet chart?
– Here is an example…
17

Mugerwa
cont.
• (a) Greeting
– Introduction
– (2) Body
• (3) Conclusion: Do two things!
• (a) Summarize with a bullet chart
– (b) Thank the audience
– e.g., “Thank you very much for being
such a nice audience today.”
– Now, let’s look at “3. Visual Message!”
18

Mugerwa
cont.
• Visual Message
• •What is visual message?
• nMessage you communicate with visual aids.
– nWhat are visual aids?
» •For example:
» nPosters
» nHandouts
» nPowerPoint Slides
» nVideo
» nCDs
» nCassette Tapes
» nThings
» nEtc.
19

Mugerwa
cont.
• Visual Message
• •Visual Message
• Remember 3 points about Visual Message:
• (1) Make good (= easy-to-understand)
visuals!
• (2) Use them well!
• (3) No plagiarism, please!
20

Mugerwa
cont.
• Visual Message
• •Make good visuals!
• “good” = “easy to understand”
• How?
– Remember two rules:
– Rule #1: Show images!
– Rule #2: K.I.S.S.!
21

Mugerwa
cont.
• Visual Message
– Presentation Techniques
• (3) Visual Message
– 1. Make good (= easy-to-understand) visuals!
– Rule #1: Show images!
– I will show you two slides with the same data.
22

Mugerwa
cont.
• Visual Message
– Visual Message
• (1) Make good visuals!
• Rule #1: Show images!
– Rule #2: K.I.S.S.
– Keep your Information Short and Simple!
– Look at the following examples.
23

Mugerwa
cont.
• Visual Message
– Visual Message
• (1) Make good visuals!
• Rule #1: Show images!
– Rule #2: K.I.S.S.
– Keep your Information Short and Simple!
– So, let’s K.I.S.S.!!!
– Now, you know how to make good
visuals.
– How can you use them well? 24

Mugerwa
cont.
• Visual Message
– Visual Message
• (2) Use Your Visuals Well
– Do the following with all your visuals:
– Step 1: Introduce
– Step 2: Explain
• Step 3: Emphasize
• Let me demonstrate these three steps with
the following bar graph.
25

Mugerwa
cont.
• Visual Message
– Introduce
• Tell us what the visual is about.
– 2. Explain
• Explain how to read your visual.
– 3. Emphasize
– Emphasize your point ONLY!
26

Mugerwa
cont.
• Visual Message
– Introduce
• Tell us what the visual is about.
– 2. Explain
• Explain how to read your visual.
– 3. Emphasize
– Emphasize your point ONLY!
27

Mugerwa
cont.
• Visual Message
– Visual Message
• 3. No plagiarism, please!
– What is “plagiarism?”
• It is to use someone else’s work without
giving the person any credit.
• Plagiarism is the worst thing you can do in
academics.
• Give credits to other people’s work
ALWAYS!
• For example, look at these slides one more
time!
28

Mugerwa
cont.
• Summary
– 1. A presentation is a kind of communication!
• 2. Communicate 3 kinds of messages.
– 1. Physical Message
• Posture, Eye Contact, Gestures, and Voice
– 2. Story Message
– Introduction (greeting and overview)
– Body (with evidence)
• Conclusion (summary and thanking)
– 3. Visual Message
– Make good visuals and use them well
– No plagiarism, please!
– Any questions about pp. 20-21 of our handout?
29

Mugerwa
Creating a Presentation
• Academic presentations,
– Lectures,
– Business presentations,
– Web presentations,
• Slide shows – A series of single
images, or slides, displayed in an
order.
• A presentation created with
software such as PowerPoint, 30

Mugerwa
Cont.
• PowerPoint provides you with
templates to create professional-
looking slides.
• PowerPoint 2003 provides you with an
AutoContent Wizard that guides you
through
• However, PowerPoint 2007 does not
provide this AutoContent Wizard,
but provides the templates 31

Mugerwa
Cont.
• On Start Button look for Microsoft
Office PowerPoint 2007
• If it does not display immediately as
you click the Start Button
• Click on All Programs Microsoft
Office
• Under the list of programs click
Microsoft Office PowerPoint 2007
• Automatically a new Presentation is 32

Mugerwa
Cont.
• How to launch PowerPoint
• Click on Office Button to display a
dropdown menu.
• AutoContent Wizard
• Create a presentation from a
template
• Create a blank presentation
• Open an existing presentation
• AutoLayout
33

Mugerwa
Cont.
• Screen layout
– Outline window
– Slide window
– Task Pane
• Views
– Outline
– Slides
34

Mugerwa
Working with Slides
• Insert a new slide
• Delete a slide
• Applying a design template
• Changing slide layouts
• Reordering slides
• Hide slides
• Create a custom slide show
• Edit a custom slide show 35

Mugerwa
Working with Text
• Adding text
• Editing options
• Formatting text
• Replace fonts
• Line spacing
• Change case
• Spelling check
37

Mugerwa
Color Schemes & Graphics
• Colour schemes
• Backgrounds
• Adding clip art
• Adding an image from a file
• Editing a graphic
• AutoShapes
• WordArt 38

Mugerwa
Slide Effects & Master
Slides
• Action buttons
• Slide animation
• Animation preview
• Slide transitions
• Slide show options
• Slide master
• Header and footer
• Slide numbers
• Date and time
39

Mugerwa
Saving and Printing
• Save as a web page
• Page setup
• Print
• Keyboard shortcuts
40

Mugerwa
Review Questions
• What is a presentation?
• What is a slide?
• How do we prepare a presentation?
• What is slide animation?
• What is slide show?
41

Mugerwa
REFERENCES
• Dale, P. and Wolf, J. C. (1988).
Speech communication made simple: a
multicultural perspective. White
Plains, NY: Longman.
• Harrington, D. and LeBeau, C. (1996).
Speaking of speech: basic
presentation skills for beginners.
Tokyo, Japan: MacMillan Language
House.
42

Mugerwa
Tips
• Design tips
• Presentation basics
43

Part six microsoft_power_point_presentatio

Recommended

Recommended

More Related Content

Similar to Part six microsoft_power_point_presentatio

Similar to Part six microsoft_power_point_presentatio (20)

More from BBAMUMU2014

More from BBAMUMU2014 (9)

Recently uploaded

Recently uploaded (20)

Part six microsoft_power_point_presentatio