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BAASS Connect 2013 Do More with Less Beyond Timesheets to Paycheques
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BAASS Connect 2013 Do More with Less Beyond Timesheets to Paycheques

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  • 1. Do More with Less – Beyond Timesheets to Paycheques Presented By: Deana Dearry, Regional Manager Sage Employer Solutions
  • 2. Just a few years ago Collect Paper Time Sheet Make Corrections Key into Payroll Software
  • 3. Today’s outlook 11:30 a.m. ESS/Time & Attendance – system down!
  • 4. Changing Roles In recent years, HR and Payroll have changed in profound ways. The economy and wireless technology have blurred old ‘duty lines’ and challenged traditional definitions of job functions: • • In the new economic environment, there is an increased demand for “feeds” of Payroll and HR information HR information no longer stays in HR Payroll information no longer stays in PR Information must flow across the organization in an easy to use format for Employees and Management Having “real time” information is now “mission critical” • Let’s call it … “The Need for Feed” • • • 4
  • 5. Changing Workforce • 75 % of employees aged 18-32 used a personal smartphone for work purposes over the last 12 months, compared to only 30% for employees over age 45 • 77 % of 2013 graduates expect their first employer to provide full, formal training for their position – including “soft” skills” (only 30% actually received it) • Work/Life balance expectations continue to build across all Employee age groups CompTIA and Ernst & Young 2013 surveys
  • 6. Processes 6
  • 7. What’s Your “More with Less?”
  • 8. Pinpoint (Spork it!) Collect Paper Time Sheet Make Corrections Key into Payroll Software Excel TimeSheets Check Totals HRMS Database
  • 9. Identify Process Efficiency Targets New Hire/Rehire/Term Pay/JobChanges Employee Info - Pay Rates, Deductions, Taxes Benefits Enrollment Employees Complete Supervisors Collect Payroll Collects, Checks and Approves Time Sheets Supervisors Approve 9
  • 10. Identify Automation Targets
  • 11. • First, Celebrate Success – It’s What Got You Here! • Ask, Who Will be Impacted? – HR, Payroll, Finance, IT, Supervisors, Employees • Build Your Project Team(s) • Clearly Identify the “More” You Need vs Want to Do – Identify areas for potential efficiency gains * Process Improvements * New Automation *Existing Systems • Target Top Efficiencies, Be Realistic and Make Time to TRAIN on New Tools (change is hard!) • Plan for other Factors/Considerations – Future Growth - Company Culture - Employee Culture
  • 12. • Plan for other Factors/Considerations – Future Growth – Company Culture – Employee Culture • • • • • • Ask, What Are the Risks? Ask, How will IT Need to be Involved (Impacted)? Ask, Existing Systems Integration? Where will the Process be Documented? How will the Staff be Trained? Celebrate Success! Build review/improve/re-train into the new process
  • 13. How Can We Help You? • • • • Account Manager BAASS HRMS Practice Leader BAASS HRMS Consultant Team Sage Employer Solutions Resources – BAASS Yearly Review (One of our BAASS Connect attendance prizes!)
  • 14. Do More with Less – Beyond Timesheets to Paycheques Presented By: Deana Dearry, Regional Manager Sage Employer Solutions