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Excel 2007 - Printing
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Excel 2007 - Printing


How to Print using Excel 2001

How to Print using Excel 2001

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  • 1. Excel 2007PrintingPrinting Print Preview displays your worksheet as it will look when printed. When your document opens in Print Preview, aPreparing to Print a Workbook separate Print Preview ribbon displays.In Excel, you can print an entire workbookor the individual worksheets within theworkbook. Preparing to print an Excelworkbook or worksheet can be acomplicated process. The informationbelow provides help with the complexformatting sometimes involved in printing aworksheet. The Print Preview tab contains several options for adjusting the way yourPrint Preview document will print.Print Preview shows you what your printed Printdocument will look like when printed.Additionally, Print Preview provides access Click Print to print your worksheet asto Page Setup and printing options. displayed on the screen.To preview your document using Print Page SetupPreview, click the Microsoft Office Buttonand choose Print | Print Preview. Page Setup provides access to the Page Setup dialog box. The Page Setup dialog box provides access to most of the features needed to print your worksheet to your specifications.Excel 2007 – Printing
  • 2. Page tabFeature DescriptionOrientation Switch between Portrait and Landscape page orientation.Scaling Adjust to – Use the Adjust to settings to print the worksheet’s text at a percentage of the original size. For example, choose 100% to print the worksheet data the same size as it is displayed on your screen at 100% zoom. Fit to – Use Fit to to make the Use the Top, Right, Bottom and Left worksheet fit on the desired dropdowns to set the appropriate margins. number of pages. For example, Fit to 1 page tall by 1 Use the Header and Footer dropdowns to page wide will shrink or set the distance from the edge of the sheet enlarge the worksheet’s for the header and footer to begin. contents until they are displayed on a single page. Use the Center on Page options to centerPaper size Use the Paper size dropdown the spreadsheet data horizontally and/or to choose the appropriate vertically on the printed page. size.Print quality Use the Print quality Click Options to access the Printer Options dropdown to print at a higher for your printer. or lower resolution. Header/FooterFirst page Use the First page numbernumber field to set an appropriate first page number. Leave at Auto for the first page to be counted as 1.Options Click Options to access the Printer Options for your printer.MarginsExcel 2007 – Printing -2-
  • 3. Feature Description SheetHeader Use the Header dropdown to apply a preset header to your worksheet.Footer Use the Footer dropdown to apply a preset footer to your worksheet.Custom Click the Custom Header orHeader/Custom Custom Footer buttons toFooter create a custom header or footer for your worksheet.Different odd Check the Different odd andand even pages even pages checkbox to set NOTE: Several of the options on the Sheet different headers and footers tab are not available when accessed for odd and even pages. through Print Preview. For accessDifferent first Check the Different first to all options, click the dialog boxpage page checkbox to set a launcher in the Page Setup group of different first page header or the Page Layout tab. footer. Use this option to “suppress” the first page Feature Description number. Print area Click the Print Area button toScale with Check the Scale with select and set the print areadocument document checkbox to for the worksheet. This option enlarge/decrease the header is not available through Print and footer with the Preview. document. Rows to Click the Rows to repeat atAlign with page Check the Align with page repeat at top top button to select the rowsmargins margins checkbox to use the to print at the top of each same margins in the header page. This option is not and footer as on the page. available through Print Preview. Columns to Click the Columns to repeat at repeat at left left button to select the columns to print at the left of each page. This option is not available through Print Preview. Gridlines Check the Gridlines checkbox to print gridlines on the worksheet. Black and Check the Black and white white checkbox to print the spreadsheet in black and white.Excel 2007 – Printing -3-
  • 4. Draft quality Check the Draft quality Page Setup checkbox to print the spreadsheet at a lower quality Feature Description and faster speed. Margins Click the Margins dropdown toRow and Check the Row and column select from Excel’s predefinedcolumn headings checkbox to print margins or to create your ownheadings row (1, 2, 3 etc.) and column custom margins. (A, B, C etc.) on each sheet. Orientation Click the OrientationComments Use the Comments dropdown dropdown to switch between to choose how comments are Portrait and Landscape displayed in the printed orientations. worksheet. This option is not Size Click the Size dropdown to available from Print Preview. select the appropriate pageCell errors as Use the Cell errors as size. dropdown to choose how cell Print Area Click the Print Area dropdown errors are displayed in the to set or clear the print area. printed worksheet. Breaks Click the Breaks dropdown toPage order Use Page order to choose the insert or remove page breaks. appropriate order for printing Background Click the Background button your worksheet. Choose to insert a logo, image or Down then over for long clipart as a background for the worksheets. Choose Over spreadsheet. Backgrounds are then down for wide only visible on screen and will worksheets. not print. Print Titles Click Print Titles to accessPage Layout Tab Sheet options including Row and Column headings.The Page Layout tab contains many of the Page Setup Click the Page Setup dialogfunctions that are essential to formatting Dialog Box box launcher to access allyour worksheet for printing. Launcher Page Setup options. All Page Setup options are availableThemes when accessed this way.Use the options in the Themes group to Scale to Fitapply color and font themes to yourspreadsheet. Width • Select the appropriate width from the dropdown. Automatic is the default and will print to the width of the spreadsheet as displayed at 100% on screen.Excel 2007 – Printing -4-
  • 5. Height Feature Description Bring to Select Bring to Front from the• Select the appropriate height from the Front dropdown to move the selected dropdown. Automatic is the default item to the front of the stack. and will print to the height of the Select Bring Forward from the spreadsheet as displayed at 100% on dropdown to move the selected screen. item forward one layer. Send to Select Send to Back from theScale Back dropdown to move the selected item to the back of the stack.• Use Scale to scale the worksheet to a Select Send Backward to move the percentage of the displayed worksheet. selected item back one layer. Selection Click Selection Pane to toggle theDialog Box Launcher Pane selection pane. The Selection Pane provides access to all objects in the• Use the dialog box launcher to access spreadsheet. All objects can be the Page Setup options. selected and hidden/viewed from this pane.Sheet OptionsGridlines• View – Check to view on screen.• Print – Check to print.Headings Align Select the appropriate alignment• View – Check to view on screen. option from the Align dropdown to align the selected object in the• Print – Check to print. desired way.Arrange Group Select the objects to group and select Group from the Group dropdown. To ungroup, click the grouped objects and select Ungroup from the dropdown. Rotate Select the object to rotate. Select the appropriate rotation option from the dropdown. The objectObjects can be layered or stacked in Excel. rotates as desired.They can be moved backwards or forwardsin layers, or can be sent all the way to theback or front of the stack.Excel 2007 – Printing -5-
  • 6. Page Break Preview 2. Drag the solid line to the desired location. The Print Area is changed.Page Break Preview is the easiest way to The Print Area can only be mademanipulate how your spreadsheet will smaller using this option.print.To access Page Break Preview, click the Page Layout ViewPage Break Preview button on the View Page Layout view displays the worksheet onmenu at the bottom right of the Excel pages showing the header, footer as well asscreen. a basic representation of how the spreadsheet will look when printed.Page Break Preview displays yourspreadsheet with dotted blue lines denotingpage breaks and sold blue lines noting theedge of the Print Area. Unlike Print Preview, Page Layout view provides access to all Excel features. You can still enter data, use formulas and work in the spreadsheet as you normally would but with access to many of the Page Layout options. Working with Headers and Footers Headers and Footers can be accessed in two ways in Excel; using the Header/Footer tabTo adjust a page break, of the Page Setup dialog and via the Page1. Click the page break (dotted line). Layout view. Notice that your cursor changes to a Header/Footer Tab double ended arrow. To access the Header/Footer tab, click the Page Setup dialog box launcher in the Page Setup group of the Page Layout tab. Click2. Drag the dotted line to move the page the Header/Footer tab. break to the desired location. The page break is moved.To adjust the Print Area,1. Click the print area border (solid line). Notice that your cursor changes to a double ended arrow.Excel 2007 – Printing -6-
  • 7. Built-in Headers and Footers 1. Click in the Left section field.To use any of Excel’s pre-defined headersand footers, choose the desired option fromthe Header and Footer dropdowns.Custom Headers and Footers 2. Click the Insert Picture button.To create a custom header or footer, clickthe Custom Header or Custom Footerbutton. 3. Browse to the location of the logo.The Custom Header or Custom Footerscreen opens. In the example below, wewill work with the Header screen. 4. Select the logo and click Insert. The Left section displays Excel’s code for the logo.Excel divides the header and footer intothree sections. Using the options on theHeader or Footer screen, we can add anyinformation we would like. Next we’ll add the title of the worksheetLet’s suppose we want to setup a header to the center section of the header.that contains a company logo in the left To add a title to the center section,section, the title of the worksheet in the 5. Click in the Center section.center section and the date in the right 6. Type the title of the worksheet.section.First, we’ll work on the left section. Toinsert a logo into the left section of theheader, 7. Highlight the title and click the Format Text button.Excel 2007 – Printing -7-
  • 8. 8. Choose the appropriate formatting options and click OK. The text is formatted. Finally, we’ll add the date to the right section. To add the date to the right section,9. Click in the Right section.10. Click the Insert Date button. The Right section displays Excel’s code for the date. Once the Left, Center and Right components are added, click OK. To view the header, view the document in Print Preview. Headers and footers are not visible in Excel’s Normal view.Excel 2007 – Printing -8-