Electronic Accounting

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Electronic Accounting

  1. 1. eAccounting
  2. 2. Contents Presentation contents:  Basic EDI dataflow in Russia  eAccounting for HR and Payroll  eAccounting in a Cloud
  3. 3. Basic EDI Process Flow Types of documents for EDI Legally required documents:  Act of acceptance of services  Way-bill  VAT Invoice  Unified form Other (business) documents:  Purchase Order  Conformation of Purchase Order  Dispatch notification  Delivery Conformation, etc.
  4. 4. Basic EDI Process Flow Types of data exchange for EDI Supplier Direct data exchange  Other (business) documents only Company Exchange through EDI Service Provider  Legally required documents  EDI Service Provider (Other business documents) Supplier Company
  5. 5. Basic EDI Process Flow for legally required documents Provider of Electronic Signatures e Supplier e e Company e Accountant EDI Service Provider Database e Tax Office
  6. 6. Problems of usage of official e-signature systems Problems for usage of legally required documents  Need to obtain signatures and update software  Document date evidence  Need of same EDI service provider
  7. 7. HR and Payroll in electronic accounting HR and Payroll in eAccounting  Expense Reimbursement Systems  Business Trip Management  Private Lounge for employees  Outsourced Accounting Services  Etc
  8. 8. HR and Payroll in electronic accounting Expense reimbursement systems Controller Verifies and Approves the Data entered to accounting database Web-based Interface User Inputs Data to accounting database through web-based interface Accounting system Interface Accounting Database Accountant Verifies and Posts the Data in accounting system by standard tools, based on the data, input through web-based interface
  9. 9. HR and Payroll in electonic accounting Private Lounge for Employees     Electronic payroll slips to employees automatically / on demand Accumulated Unused vacations info Request of needed certificates Personal HR info • Solves the issue of secure access to the employee’s information through a Web interface, as well as the creation of various reports based on information stored in HR & Payroll system. • Allows an employee to have online (web) access to personal salary information 24x7 with high security level. • Provides access e.g. to detailed slips and salary calculations, certificates, personal info.
  10. 10. HR and Payroll in electronic accounting Business Trips Management          Business trip Requests Management of approval process Business Trip Card Managing of lifecycle of business trip, flexible notifications during lifecycle for: - Initiator - Employee that goes to the business trip - Accountant (for corresponding calculation of allowances) - HR service (for printing of related business trip documents) - Secretary (for prompt ordering of tickets and hotels) Management of documents template, automated generation of documents - Order for the business trip - Business trip certificate - Business trip task Managing of attachments Generation of business trip reports: - Business trip report, prepared by employee - Expense reimbursement report, filled by employee, attaching scans of receipts, tickets, etc. Electronic library of business trips Management of user rights
  11. 11. HR and Payroll in electonic accounting Outsourced Payroll Services Enters additional information to the data base (business-trips, seek-leaves, other irregular compensations Checks and amending irregular compensations; checking legislation for changes Updates database functional in case of legislation changes or additional client requests for reports Verifies of documents to comply with legislation; checking legislation for changes Checks final results Sending reports to the client Prepares salary sheets Calculates salary and other compensations calculations Verification of data Checks salary calculation results: amounts and taxes
  12. 12. Cloud concept for eAccounting Two types of cloud concepts Moving IT infrastructure into cloud  Ownership of hardware  Installation of software Using SaaS (Software as a Service)  No Ownership of hardware  No Installation of software
  13. 13. Cloud concept for eAccounting Supplier e e Company e EDI Service Provider e Outsourced Accountant Database (SaaS) Tax Office
  14. 14. Thank you
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