Club Leadership Conference 2013 Velda Rooker Director of University Scholarships
Scholarship Agreements/AccountsThe Office of University Scholarships (OUS)receives:• A copy of all signed new and amended scholarship agreements. – Must be signed by February 1 to be awarded for the upcoming academic year.• Notification when a spendable account has been established for annual and endowed scholarships.
Scholarship Funding• Clubs should send contributions to Alumni Affairs with checks made payable to the AU Foundation by February 1: – Annual gifts – Bridge gifts for endowments – Endowment earning supplements• Scholarships cannot be awarded unless the account balance is the minimum amount required or specified in the agreement.• The award amount required for a non-resident student to qualify for a 1/3 non-resident tuition waiver is 1/3 non-resident tuition plus fees, currently $9,446.
Scholarship Criteria• Enrollment status – incoming freshman, transfer student, and/or current student• Class year – freshman, sophomore, junior, and/or senior• Geographic area –city, county, or metropolitan area of residence and/or high school attending• Term of scholarship – one year or four years• Renewability – non-renewable, preference to renew, or prior recipients are not disqualified• Academic achievement – minimum GPA, test score (incoming freshmen only)• Financial need – determined through completion of the Free Application for Federal Student Aid (FASFA)
Scholarship Consideration• Students receive automatic consideration. A separate application is not required.• Incoming students must be accepted for admission. – Incoming freshmen should apply by the December 1 Freshman Scholarship priority deadline. – Transfer students should apply by the February 1 application for admission deadline.• A minimum 3.0 high school, transfer, or Auburn GPA is required.• Students should complete the FAFSA, available online beginning January 1, for need-based scholarships. – The FAFSA must be received by Auburn by March 1.• Priority consideration is given to students who have not previously been recognized with a scholarship valued at resident tuition or greater.
Recipient Selection• Identify prospective recipients who meet the criteria outlined in the agreement.• Review prospective recipients comparing the attributes of individual students.• Review scholarships previously awarded to the most qualified students.• Select as recipient(s) the student(s) who most closely match the criteria outlined.
Award Process• Award notifications are sent to scholarship recipients on April 1. – Notifications include a requirement for recipients accepting the scholarship to write a thank you letter to the club.• Students have until May 1 to accept or decline the scholarship offer online. – Scholarships cannot be re-awarded until the recipient formally declines the scholarship.• OUS provides recipient information and thank you letters to Alumni Affairs. – Only recipients who have formally accepted their scholarship and met all requirements for payment of their scholarship will be forwarded to the club.
Scholarship Payment• Scholarship awards are divided equally between fall and spring semester.• After the 15th class day, scholarship awards are adjusted as needed. – Scholarship is canceled for the term if student enrolls for less than 12 hours each semester. – Scholarship is canceled for the year if student does not enroll for fall semester. Scholarship canceled for the year is re-awarded for that year.
External Scholarships• Checks should be made payable to Auburn University (not AU Foundation) and mailed to: Office of University Scholarships 115 Quad Center Auburn, AL 36849• Included with the check should be the student’s first and last name, Auburn ID (not SSN), and academic term(s) for which the funds should be applied.• External Scholarship funds are applied as a credit on the student’s university billing account. Unless otherwise requested: – Amounts less than $1,000 are applied in full for fall or spring. – Amounts equal to or greater than $1,000 are equally divided for fall and spring.• External Scholarship funds do not contribute to the minimum donor-funded institutional scholarship amount required to receive a tuition waiver.