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Atlantic DataSystems: Sage Web Chat for Accounts Payable
 

Atlantic DataSystems: Sage Web Chat for Accounts Payable

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Contents Include: ...

Contents Include:
- Overview of Accounts Payable
- Demonstration of Accounts Payable

Vendor Configuration Notes:
- You can establish multiple vendor group types to speed up the task of adding vendor records.
- Vendor functions are restricted based on the security profile attached to the system user within Sage Accpac security groups.

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    Atlantic DataSystems: Sage Web Chat for Accounts Payable Atlantic DataSystems: Sage Web Chat for Accounts Payable Presentation Transcript

    • Monthly Web Chat with Calvin O’Driscoll November 8, 2012
    • Agenda • GoToMeeting housekeeping • Overview of Accounts Payable • Demonstration of Accounts Payable • Q&A
    • Housekeeping • During the Webinar, all attendees will be muted and placed in listen only mode. This is to eliminate issues with background noise, which causes feedback to all callers. • If you have a question, please enter it in the chat window and I will answer promptly during the Q&A session.
    • Accounts Payable Vendor Configuration Notes: • You can establish multiple vendor group types to speed up the task of adding vendor records. • Vendor functions are restricted based on the security profile attached to the system user within Sage Accpac security groups.
    • Accounts Payable Vendor Configuration Process: • Open accounts payable / AP vendors / vendor groups. • On group tab: enter group code, description, account set, terms code, bank code, and payment code. • On invoicing tab: enter distribute by option, enter duplicate invoice checking option, enter tax group, and enter tax reporting option. • Enter additional information optional fields tabs if applicable. • Click save.
    • Accounts Payable Vendor Configuration Process: • Open accounts payable / AP vendors / vendors. • On address tab: enter vendor number, name, group code, and address details. • On processing tab: enter account set, terms code, bank code, payment code, delivery method, check language, and additional detail if required. • On invoicing tab: enter distribute by option, enter duplicate invoice checking option, tax group, and additional details if required. • Enter additional information on contact, comments, and optional fields tabs if applicable. • Click save.
    • Accounts Payable Accounts Payable Notes: • You can use accounts payable to process invoices, debit notes, credit notes, payments and reverse payments. • Accounts payable is integrated with general ledger. • Accounts payable functions are restricted based on the security profile attached to the system user within Sage Accpac security groups.
    • Accounts Payable AP Invoice Process: • Open accounts payable / AP transactions/ invoice batch list. • Click new to create new batch or click open add transactions to an existing batch. • Enter batch description, entry description, vendor number, document type (invoice), date, document number, document total, and GL account. • Enter optional data in document, taxes, terms and optional fields sections . • Click add. • Post batch to update vendor account and general ledger.
    • Accounts Payable AP Credit Note Process: • Open accounts payable / AP transactions/ invoice batch list. • Click new to create new batch or click open add transactions to an existing batch. • Enter batch description, entry description, vendor number, document type (credit note), date, document number, apply-to document, document total, and GL account. • Enter optional data in document, taxes, terms and optional fields sections . • Click add. • Post batch to update vendor account and general ledger.
    • Accounts Payable AP Payment Process: • Open accounts payable / AP transactions/ AP payment batch list. • Click new to create new batch or click open to add transactions to an existing batch. • Enter batch description, batch date, bank, entry description, transaction type, date, vendor number, payment code, and click go button, and select documents for payment. • Enter optional data if applicable. • Click add, and print cheque form if required. • Post batch to update vendor account and general ledger.
    • Accounts Payable AP Reverse Payment Process: • Open common services / Bank transactions / Reverse Transactions. • Select bank code, source application (AP), enter reason, date, vendor number, and cheque/payment number. • Click post.
    • Accounts Payable Additional Notes: • Common transaction reports: posting journals, posting errors, vednor transactions, aged payables. • Drilldown functionality in accounts payable, and general ledger. • AP sub ledger should be reconciled with control account on a regular basis.
    • Q&A
    • Contact Details: Calvin O’Driscoll, ERP Manager (709) 726 – 8347 ext. 419 calvin.odriscoll@atlanticdatasystems.com For support: support@atlanticdatasystems.com