Monthly Web Chat with
Joanne Snow
December 13, 2012
Agenda
• GoToMeeting housekeeping
• Overview of General Ledger

• Demonstration of General Ledger
• Overview of Financial ...
Housekeeping
• During the Webinar, all attendees will be muted and placed in listen
only mode. This is to eliminate issues...
General Ledger
General Ledger Notes:
• Supports: GL account rollup, up to 10 account segments, unlimited account
structure...
General Ledger
GL Segment Configuration Process:
• Segments:

• Segments are used to break down accounts into divisions, r...
General Ledger
GL Segment Configuration Process:
• Segment Codes:

• Open general ledger / GL setup / Segment Codes
• Sele...
General Ledger
GL Structure Code Configuration Process:
• Account Structures:
• Account structures define how segments are...
General Ledger
GL Account Group Configuration Process:
• Account Groups:

• Account groups are used for reporting and sort...
General Ledger
GL Account Configuration Process:
• Accounts:
• Open General Ledger / GL Accounts / Accounts.
• On the Deta...
General Ledger
GL Transaction Process:
• Open General Ledger / GL Transactions / Batch list.

• Click New to create new ba...
General Ledger
GL Reverse Transaction Process:
• Open general ledger / GL transactions / batch list.

• Open batch contain...
General Ledger
Additional Notes:
• Common reports: trial balance, transaction listing, batch listing, posting

journals, a...
Financial Reporter
Print Financial Statements:
• Use financial reporter to print income statements, and balance sheets.

•...
Financial Reporter
Print Financial Statements Process:
• Open general ledger / financial reporter / print financial statem...
Financial Reporter
Statement Designer Notes:
• Column A determines the purpose of each row. It is also used to determine
w...
Q&A
Contact Details:
Calvin O’Driscoll, ERP Manager
(709) 726 – 8347 ext. 419
calvin.odriscoll@atlanticdatasystems.com
joanne....
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Atlantic DataSystems: Sage Web Chat With Joanne Snow for General Ledger

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Contents Include:
- Overview of General Ledger
- Demonstration of General Ledger

General Ledger Notes:
- Supports: GL account rollup, up to 10 account segments, unlimited account structures, unlimited GL account groups, up to 5 budgets, up to 99 years of history, supports GL security, and account code change.
- Utilizing multiple GL account segments, you can print financial statements by segment and you can print consolidated financial statements.
- General Ledger functions are restricted based on the security profile attached to the system user within Sage Accpac security groups.

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Transcript of "Atlantic DataSystems: Sage Web Chat With Joanne Snow for General Ledger"

  1. 1. Monthly Web Chat with Joanne Snow December 13, 2012
  2. 2. Agenda • GoToMeeting housekeeping • Overview of General Ledger • Demonstration of General Ledger • Overview of Financial Reporter • Demonstration of Financial Reporter • Q&A
  3. 3. Housekeeping • During the Webinar, all attendees will be muted and placed in listen only mode. This is to eliminate issues with background noise, which causes feedback to all callers. • If you have a question, please enter it in the chat window and I will answer promptly during the Q&A session.
  4. 4. General Ledger General Ledger Notes: • Supports: GL account rollup, up to 10 account segments, unlimited account structures, unlimited GL account groups, up to 5 budgets, up to 99 years of history, supports GL security, and account code change. • Utilizing multiple GL account segments, you can print financial statements by segment and you can print consolidated financial statements. • General Ledger functions are restricted based on the security profile attached to the system user within Sage Accpac security groups.
  5. 5. General Ledger GL Segment Configuration Process: • Segments: • Segments are used to break down accounts into divisions, regions, cost centers etc. • Open general ledger / GL setup / Options • Segments tab to setup segments • This is where you determine your account structure • Click save.
  6. 6. General Ledger GL Segment Configuration Process: • Segment Codes: • Open general ledger / GL setup / Segment Codes • Select Segment Code. • Enter segment code value, description, and closing account if applicable. • Click save.
  7. 7. General Ledger GL Structure Code Configuration Process: • Account Structures: • Account structures define how segments are put together to create specific account numbers • Account Structures must be designed before creating account numbers. • Open general ledger / GL setup / account structures. • Enter: structure code, and description. • Select the segments to be added to this account. • Click add.
  8. 8. General Ledger GL Account Group Configuration Process: • Account Groups: • Account groups are used for reporting and sorting purposes. There are several pre-defined account groups. • In general, you always assign your accounts to account groups. • Open General Ledger / GL Setup / Account Groups. • Enter: account group, sort code, description, and group category. • Click save.
  9. 9. General Ledger GL Account Configuration Process: • Accounts: • Open General Ledger / GL Accounts / Accounts. • On the Detail tab: enter account #, description, structure code, normal balance, account type, account group, status, and post to account. Enter any additional information on this tab if applicable. • Enter additional information optional fields, and transaction optional fields tabs if applicable. • Click save.
  10. 10. General Ledger GL Transaction Process: • Open General Ledger / GL Transactions / Batch list. • Click New to create new batch or click open add transactions to an existing batch. • Enter batch description, entry description, date, source code, account numbers, and amounts. • Click add. • Post batch to update general ledger.
  11. 11. General Ledger GL Reverse Transaction Process: • Open general ledger / GL transactions / batch list. • Open batch containing transactions to be reversed. • Click reverse on transactions to be reversed. • Enter batch number, batch description, and entry description. • Click process. • Post batch to update general ledger.
  12. 12. General Ledger Additional Notes: • Common reports: trial balance, transaction listing, batch listing, posting journals, and chart of accounts. • Reports can be used for troubleshooting posting errors etc. • Drilldown functionality in general ledger. • Control accounts & bank accounts should be reconciled on a regular basis.
  13. 13. Financial Reporter Print Financial Statements: • Use financial reporter to print income statements, and balance sheets. • Use statement designer to customize financial statements using Excel. • Provisional Posting or Actual Posting • Default location for reports: C:Program Files (x86)SageSage AccpacGL60AENG • Print Destinations (Preview/File/Email/Printer)
  14. 14. Financial Reporter Print Financial Statements Process: • Open general ledger / financial reporter / print financial statements. • Select statement name, fiscal year option, report options, sort by options, and select print destination. • Click print.
  15. 15. Financial Reporter Statement Designer Notes: • Column A determines the purpose of each row. It is also used to determine which accounts will be included on the financial statement. • Examples of Column A: Comment(..), Title (T), default line specification, text, or account detail line. • Column B filters out accounts from the account range specified in column A. • Column C can be used to suppress zero balances. • Column D can be used to consolidate balances, print totals, or print details. • Column E is the report template. Any value or formula placed in the report template area is part of the report. • Standard MS Excel formulas, and formatting can be utilized.
  16. 16. Q&A
  17. 17. Contact Details: Calvin O’Driscoll, ERP Manager (709) 726 – 8347 ext. 419 calvin.odriscoll@atlanticdatasystems.com joanne.snow@atlanticdatasystems.com For support: support@atlanticdatasystems.com

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