Monthly Web Chat with
Calvin O’Driscoll
August 9, 2012
Agenda
• GoToMeeting housekeeping
• Overview & demonstration of recurring entry schedules
• Overview & demonstration of re...
Housekeeping
• During the Webinar, all attendees will be muted and placed in listen

only mode. This is to eliminate issue...
Schedules
NOTES:
• Schedule codes are required to configure recurring transactions.
• Schedules can be created for recurri...
Schedules
CONFIGURATION:
• Open Common Services / Scheduling / Schedules.
• Enter schedule code.
• Select user mode (speci...
Recurring Charges
NOTES:
• Accounts receivable creates a new batch or adds the new
transactions to an existing batch.
• Tr...
Recurring Charges
CONFIGURATION:
• Open AR / Customers / Recurring Charges.
• On invoice tab, enter recurring charge code,...
Recurring Charges
PROCESSING:
• Open AR / Periodic Processing / Create Recurring Charge Batch.
• Type the run date.
• Sele...
Recurring Payables
NOTES:
• Accounts payable creates a new batch or adds the new transactions
to an existing batch.
• Tran...
Recurring Payables
CONFIGURATION:
• Open AP / Vendors / Recurring Payables.
• On invoice tab, enter recurring payable code...
Recurring Payables
PROCESSING:
• Open AP / Periodic Processing / Create Recurring Payable Batch.
• Type the run date.
• Se...
Recurring Journal Entries
NOTES:
• General ledger creates a new batch or adds the new transactions to
an existing batch.
•...
Recurring Journal Entries
CONFIGURATION:
• Open GL / Setup / Recurring Entries.
• Enter recurring entry code, description,...
Recurring Journal Entries
PROCESSING:
• Open GL / Periodic Processing / Create Recurring Entries Batch.
• Type the run dat...
Reminder List
NOTES:
• The reminder list appears when upon logging into Accpac if
scheduled tasks are due for processing.
...
Reminder List
PROCESSING:
• Open Common Services / Scheduling / Reminder List
• Select schedule code to be processed.
• Cl...
Q&A
Contact Details:
Calvin O’Driscoll, ERP Manager
(709) 726 – 8347 ext. 419
calvin.odriscoll@atlanticdatasystems.com
For sup...
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Atlantic DataSystems Sage Web Chat for Recurring Entry Schedules, Recurring Charges

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Contents Include:
>> GoToMeeting housekeeping
>> Overview & demonstration of recurring entry schedules
>> Overview & demonstration of recurring charges
>> Overview & demonstration of recurring payables
>> Overview & demonstration of recurring journal entries
>> Overview & demonstration of reminder list

Notes: Schedules
>> Schedule codes are required to configure recurring transactions.
>> Schedules can be created for recurring transactions to be processed in accounts receivable, accounts payable, and general ledger.

Published in: Business, Technology
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Atlantic DataSystems Sage Web Chat for Recurring Entry Schedules, Recurring Charges

  1. 1. Monthly Web Chat with Calvin O’Driscoll August 9, 2012
  2. 2. Agenda • GoToMeeting housekeeping • Overview & demonstration of recurring entry schedules • Overview & demonstration of recurring charges • Overview & demonstration of recurring payables • Overview & demonstration of recurring journal entries • Overview & demonstration of reminder list • Q&A
  3. 3. Housekeeping • During the Webinar, all attendees will be muted and placed in listen only mode. This is to eliminate issues with background noise, which causes feedback to all callers. • If you have a question, please enter it in the chat window and I will answer promptly during the Q&A session.
  4. 4. Schedules NOTES: • Schedule codes are required to configure recurring transactions. • Schedules can be created for recurring transactions to be processed in accounts receivable, accounts payable, and general ledger.
  5. 5. Schedules CONFIGURATION: • Open Common Services / Scheduling / Schedules. • Enter schedule code. • Select user mode (specific user, all users, no users (manual)), remind in advance (if applicable), and start date. • Select recurring period (daily, weekly, monthly, etc.), and frequency. • Click add.
  6. 6. Recurring Charges NOTES: • Accounts receivable creates a new batch or adds the new transactions to an existing batch. • Transactions will not be processed for customer accounts that are inactive or on hold. • If you attach schedules that include reminders to your recurring charges, you can create invoices for recurring charges directly from the reminder list. • If necessary you can manually create an invoice for a recurring charge.
  7. 7. Recurring Charges CONFIGURATION: • Open AR / Customers / Recurring Charges. • On invoice tab, enter recurring charge code, description, customer number, schedule code, start date, expiration type & date, and enter any optional data. • On detail tab, enter line items. • Enter optional data in optional fields, sales split, tax/total, and statistics sections. • Click add.
  8. 8. Recurring Charges PROCESSING: • Open AR / Periodic Processing / Create Recurring Charge Batch. • Type the run date. • Select type of record to create charges (recurring charge code, customer number, customer group). • Select range. • Select method (create new batch, add to an existing batch). • Click process.
  9. 9. Recurring Payables NOTES: • Accounts payable creates a new batch or adds the new transactions to an existing batch. • Transactions will not be processed for vendor accounts that are inactive or on hold. • If you attach schedules that include reminders to your recurring payables, you can create invoices for recurring payables directly from the reminder list. • If necessary you can manually create an invoice for a recurring payable.
  10. 10. Recurring Payables CONFIGURATION: • Open AP / Vendors / Recurring Payables. • On invoice tab, enter recurring payable code, description, vendor number, schedule code, start date, expiration type & date, and enter any optional data. • On detail tab, enter line items. • Enter optional data in optional fields, tax/total, and statistics sections. • Click add.
  11. 11. Recurring Payables PROCESSING: • Open AP / Periodic Processing / Create Recurring Payable Batch. • Type the run date. • Select type of record to create charges (recurring payable code, vendor number, vendor group). • Select range. • Select method (create new batch, add to an existing batch). • Click process.
  12. 12. Recurring Journal Entries NOTES: • General ledger creates a new batch or adds the new transactions to an existing batch. • If you attach schedules that include reminders to your recurring entries, you can create invoices for recurring entries directly from the reminder list.
  13. 13. Recurring Journal Entries CONFIGURATION: • Open GL / Setup / Recurring Entries. • Enter recurring entry code, description, schedule code, start date, expiration type & date. • Enter entry description, source code, entry mode, auto reverse (if applicable, and journal entry line items. • Click add.
  14. 14. Recurring Journal Entries PROCESSING: • Open GL / Periodic Processing / Create Recurring Entries Batch. • Type the run date. • Select recurring entry code range. • Select method (create new batch, add to an existing batch). • Click process.
  15. 15. Reminder List NOTES: • The reminder list appears when upon logging into Accpac if scheduled tasks are due for processing. • The reminder list displays the schedule code, description, processed status, run date, and last run date.
  16. 16. Reminder List PROCESSING: • Open Common Services / Scheduling / Reminder List • Select schedule code to be processed. • Click process.
  17. 17. Q&A
  18. 18. Contact Details: Calvin O’Driscoll, ERP Manager (709) 726 – 8347 ext. 419 calvin.odriscoll@atlanticdatasystems.com For support: support@atlanticdatasystems.com

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