Atlantic DataSystems: Sage Web Chat for Accounts Receivable

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Contents Include:

Sage ERP AR Processing:

Customer Account Setup
Invoice Entry
Account Payment
Overview of Accounts Receivable
Demonstration of Accounts Receivable

Customer Configuration Notes:
>> You can establish multiple customer group types to speed up the task of adding customer records.
>> Customer functions are restricted based on the security profile attached to the system user within Sage Accpac security groups.

Published in: Business, Economy & Finance
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Atlantic DataSystems: Sage Web Chat for Accounts Receivable

  1. 1. Monthly Web Chat with Calvin O’Driscoll October 11, 2012
  2. 2. Agenda • GoToMeeting housekeeping • Overview of Accounts Receivable • Demonstration of Accounts Receivable • Q&A
  3. 3. Housekeeping • During the Webinar, all attendees will be muted and placed in listen only mode. This is to eliminate issues with background noise, which causes feedback to all callers. • If you have a question, please enter it in the chat window and I will answer promptly during the Q&A session.
  4. 4. Accounts Receivable Customer Configuration Notes: • You can establish multiple customer group types to speed up the task of adding customer records. • Customer functions are restricted based on the security profile attached to the system user within Sage Accpac security groups.
  5. 5. Accounts Receivable Customer Configuration Process: • Open accounts receivable / AR customers / customer groups. • On group tab: enter group code, description, account type, account set, terms code, billing cycle, and interest profile. • On invoicing tab: enter tax group, and salesperson code if applicable. • Enter additional information on credit, and optional fields tabs if applicable. • Click save.
  6. 6. Accounts Receivable Customer Configuration Process: • Open accounts receivable / AR customers / customers. • On address tab: enter customer number, name, group code, and address details. • On processing tab: enter account set, terms code, billing cycle, interest profile, payment code, delivery method, check language, and additional detail if required. • On invoicing tab: enter price list, tax group, and additional details if required. • Enter additional information on contact, comments, and optional fields tabs if applicable. • Click save.
  7. 7. Accounts Receivable Accounts Receivable Notes: • You can use accounts receivable to process invoices, debit notes, credit notes, receipts, and refunds. • Accounts receivable is integrated with general ledger. • Accounts receivable functions are restricted based on the security profile attached to the system user within Sage Accpac security groups.
  8. 8. Accounts Receivable AR Invoice Process: • Open accounts receivable / AR transactions/ invoice batch list. • Click new to create new batch or click open add transactions to an existing batch. • Enter batch description, type, entry description, customer number, document type (invoice), date, item or GL account, and amount. • Enter optional data in order, customer, taxes, sales split and optional fields sections . • Click add, and print invoice form if required. • Post batch to update customer account and general ledger.
  9. 9. Accounts Receivable AR Credit Note Process: • Open accounts receivable / AR transactions/ invoice batch list. • Click new to create new batch or click open to add transactions to an existing batch. • Enter batch description, type, entry description, customer number, document type (credit note), date, apply to document, item or GL account, and amount. • Enter optional data in order, customer, taxes, sales split and optional fields sections . • Click add, and print credit note form if required. • Post batch to update customer account and general ledger.
  10. 10. Accounts Receivable AR receipt Process: • Open accounts receivable / AR transactions/ AR receipt batch list. • Click new to create new batch or click open to add transactions to an existing batch. • Enter batch description, batch date, bank, type, receipt date, entry description, customer number, payment code, receipt amount, and click go button, and select documents to apply receipt. • Enter optional data if applicable. • Click add, and print receipt form if required. • Post batch to update customer account and general ledger.
  11. 11. Accounts Receivable AR refund Process: • Open accounts receivable / AR transactions/ AR refund batch list. • Click new to create new batch or click open to add transactions to an existing batch. • Enter batch description, batch date, entry description, customer number, refund date, select document, payment amount, and click print check option. • Enter optional data if applicable. • Click add, and print cheque form if required. • Post batch to update customer account and general ledger.
  12. 12. Accounts Receivable Additional Notes: • Common customer reports: statements, and customers. • Common transaction reports: invoices, receipts, deposits, customer transactions, and aged trial balance. • Drilldown functionality in accounts receivable, and general ledger. • AR sub ledger should be reconciled with control account on a regular basis.
  13. 13. Q&A
  14. 14. Contact Details: Calvin O’Driscoll, ERP Manager (709) 726 – 8347 ext. 419 calvin.odriscoll@atlanticdatasystems.com For support: support@atlanticdatasystems.com

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