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Hershey Track and Field Games 2011 Overview
 

Hershey Track and Field Games 2011 Overview

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For over 32 years, Hershey's Track and Field Games have put fun into fitness for kids. No wonder it's the largest youth sports program of its kind in North America. The Hershey's Track and Field Games ...

For over 32 years, Hershey's Track and Field Games have put fun into fitness for kids. No wonder it's the largest youth sports program of its kind in North America. The Hershey's Track and Field Games Program introduces children to physical fitness through basic track and field events like running, jumping and throwing.

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  • Welcome. Today we are going to talk to you about Hershey’s Track & Field Games. We will not only talk about the history of the games, who can be involved, and why the games are important. We also will talk about the benefits of being a coordinator of a local event and how you can get involved.
  • Hershey’s Track & Field Games, founded in 1975 by Dr. Donald P. Cohen in Charleston, West Virginia has grown from a local playground event in one community to one of the largest youth sports programs in North America. The program is designed to encourage physical fitness among youth and emphasize sportsmanship. The Hershey Company thought that the philosophy of the program matched Mr. Hershey's philosophy of helping young people reach their potential. The Hershey's Track & Field Games has been a national event (and now a North American event) since 1978 and is sponsored and solely funded by The Hershey Company.
  • Our mission (read through slide).
  • The Hershey's Track & Field Games is the largest youth sports program of its kind in North America, with over 400,000 kids and 3,000 communities participating each year. The Hershey's Track & Field Games is endorsed by the National Recreation and Park Association, National Association for Sport and Physical Education, and Athletics Canada.
  • The only restriction for competition is age. Children must be 9-14 years old as of December 31 of the current year in order to participate in the track and field events. Winners of local meets progress to district meets (where applicable), and/or state/provincial meets. State/provincial winners are eligible to qualify for their regional team and come to Hershey, PA in August for the North American Final. The Hershey Company provides airfare, lodging, meals, and any admission fees for a four day trip that is packed with fun and excitement (Fun Day, Opening Ceremony, Hersheypark, Hershey’s Chocolate World, tour of Hershey’s chocolate manufacturing plant), not to mention the North American Final.
  • Listed here are the events of Hershey’s Track & Field Games broken down by age group. Please take notice that the relays in the 9&10 and 11&12 year old age groups are only held at the local, district (where applicable) and state/provincial meets; these events do not qualify for the North American Final. Because the 9-10 and 11-12, 4x100 relays, do not advance to the North American Final, those age groups can compete in one additional event at the local, district and/or state/provincial meets if one of their events is the 4x100 relay. Participants can only compete in one local or one district meet. Note to Presenter: You may not want to read through info below; it may be confusing to hear it as part of the presentation (your call). The event participation per age group at the local, district and/or state/provincial meet is as follows:   9-10 may participate in one (1) field event and two (2) running events and the relay; or two (2) field events and one (1) running event and the relay.   11-12 may participate in one (1) field event and two (2) running events and the relay; or two (2) field events and one (1) running event and the relay.   13-14 may participate in one (1) field event and two (2) running events; or two (2) field events and one (1) running event. Relays are considered running events for this age group.
  • The local meets are held in the spring and early summer. The district meets are held a few weeks after the local meets in late May or early June. State/Provincial meets take place in mid-June to early July. The North American Final is held in Hershey, PA in August.
  • You may be asking yourself, “why should I host an event?” The first and foremost reason is because it benefits children. The Hershey’s Track & Field Games is a free program that can be conducted within your communities and/or schools. The program provides quality recreation where children have fun and are introduced to physical fitness through basic track and field events, such as running, jumping and throwing. And while competition is important, the Hershey's Track & Field Games encourages kids to be the best they possibly can be. Track & Field programs are a great way to help children establish a love for physical fitness at an early age and possibly discover skills they didn’t know they had.
  • Establishing motor skills early in life enables children to gain a sense of achievement boosting physical and emotional well being. And, research shows that without the development of physical activity, many youth withdraw from physical activity and turn towards inactive and unhealthy choices.
  • Through the direction and example of meet administrators, coordinators, and chaperones, the participants are taught the value of respect, friendship, and sportsmanship. Plus, the participants that progress to the North American Final in Hershey have a chance to interact with Olympic gold medalists! This is a chance for you to help children make memories that will last a lifetime.
  • The next few slides will give you information and direction on how to host a local meet. First of all, check us out at www.hersheystrackandfieldgames.com. You will find a lot of information about the program and it is also where you will find the link to register an account profile within our event manager program. Second, contact your state/provincial coordinator. Their contact information can also be found on our public site. They should be able to help you with any questions related to the meet, rules, and event manager.
  • Hershey’s Track & Field Games has an on-line tool where you can register your account profile, register your event, and print and submit forms needed to host a local meet. A one stop shop for maintaining your event information and forms. User registration can be done at any time. Event registration for the current year opens January 15. Just be sure to check with your state/provincial chair to make sure you select a date that will be prior to the next level event whether it is a District or State/Provincial meet.
  • Find a place to host the meet. If no track is available, consider using an open field. All you need is a place to run, jump and throw. You can register your event in event manager as a Closed Meet for a school fun day/field day, programs with specific enrollment, or meets restricted by a local agency/organization; the event will post to the public site as a Closed Meet. Event Manager also offers customizable forms such as certificates for your local event, flyers to advertise and other volunteer forms to help in conducting your meet. We require two post meet forms, one is your meet results and the other is your participation report. Both reports are critical to the program and are required.
  • You will need basic equipment to host a meet which includes softballs, measuring tapes, batons, and stopwatches. And, last but not least, you will need to round up volunteers. Some suggestions include recreation department staff members, service clubs, track clubs, parents, or members of a high school track team.
  • Some helpful tips …. Make it fun! (for the kids, volunteers and you) Get the word out ~ you can print customized flyers to advertise your meet from event manager and post them in grocery stores, malls, schools or a community newsletter You could contact the local media to get some coverage for the program and your kids Don’t wait until the last minute to get volunteers Make registration easy by considering pre-registration; all participants are required to complete an Official Local Entry Form Consider sponsorships or fundraising to provide ribbons, t-shirts or snacks for the kids And remember, your kids could qualify for their Regional Team and experience an all-expense paid trip to Hershey, Pa in August to compete in the North American Final
  • Available resources include the event manager program that we discussed previously. It is a program developed by Hershey’s Track & Field Games that makes it easy to organize an event. All meet coordinators are required to register an account profile within event manager and also register their event. As mentioned before, the meet results form and participation report are also a program requirement.
  • Other resources include Hershey’s Fast Track to Sports Kit. Offered free of charge when you register a local event; it is a great tool to expand the physical education curriculum at the elementary and middle school level, but can also serve as the foundation for sessions at day camps, parks and recreation programs as well as track & field clubs. The kit includes: An instructional DVD with tips from Carl Lewis, Rafer Johnson, Sanya Richards, Michael Johnson, just to mention a few. A starter guide including coach’s cards and Track and field legends on trading cards for the kids These kits are available while supplies last.
  • Also for first time coordinators and communities, you can receive a free Activation Kit which includes all the necessary equipment to conduct a meet. The Activation Kit includes softballs, tape measures, stop watches, and batons. When your state/provincial chair approves your event, they can add you to the fulfillment list to receive the kit. These kits are also available while supplies last.
  • What are the next steps? Talk with your state/provincial coordinator to let them know you are a new community or new coordinator. Your state/provincial coordinator is a good resource to answer your questions and to review the program process and requirements. Not only is it easy to get involved with Hershey’s Track & Field Games, it’s free and an awesome opportunity that you can offer to kids in your community and schools. And don’t forget to check out our public website where you can also gain valuable information about the program including registered events, North American Final results, and informational areas for participants, volunteers, organizers and parents. You can also contact the Hershey’s Track & Field Games office with any questions at ht&fg@hersheys.com or 717-534-8087. Thanks for letting us share with you about Hershey’s Track & Field Games. Hopefully, we have enticed a few of you to consider hosting a meet!!

Hershey Track and Field Games 2011 Overview Hershey Track and Field Games 2011 Overview Presentation Transcript

  •  
    • Created in 1975 by Dr. Donald Cohen
    • Proposed the creation of a program to introduce kids to physical fitness through basic track and field events
    • Sponsored and solely funded by The Hershey Company since 1978
      • Thought the program matched Mr. Hershey’s philosophy of helping young people reach their potential
    How It All Started….
  • Mission
    • To provide a quality recreation and school program where children have fun and are introduced to physical fitness through basic track and field events such as running, jumping and throwing.
    • Looking to partner with interested individuals, schools and recreational departments across the U.S. and Canada to offer the Hershey’s Track & Field Games as an exciting and memorable track and field event to promote active lifestyles, sportsmanship and to provide an opportunity for kids to be the best that they can be.
  • What is Hershey’s Track & Field Games?
    • Largest youth sports program in North America
      • Over 400,000 kids participate each year
      • 3,000 communities
      • U.S. and Canada
    • Endorsed by
      • The National Recreation and Park Association (NRPA)
      • National Association for Sport and Physical Education (NASPE)
      • Athletics Canada
  • Who Can Participate?
    • Boys and Girls ages 9-14 (age as of December 31 in current year)
    • Participants can compete in three events at the local, district, and state/provincial levels (two running and one field, or two field and one running)
    • Progression of meets:
      • Local
      • District (where applicable)
      • State/Provincial
        • State/provincial winners are eligible for their regional team selection to compete at the North American Final held in Hershey, PA each year in August (The Hershey Company provides airfare, lodging, meals, and any admission fees)
  • What are Hershey’s Track & Field Events?
    • Ages 9 & 10
      • 50-meter Dash
      • 100-meter Dash
      • 200-meter Dash
      • 400-meter Dash
      • 4 x 100-meter Relay*
      • Standing Long Jump
      • Softball throw
    • Ages 11 & 12
      • 100-meter Dash
      • 200-meter Dash
      • 400-meter Dash
      • 800-meter Run
      • 4 x 100- meter Relay*
      • Standing Long Jump
      • Softball throw
    • Ages 13 & 14
      • 100-meter Dash
      • 200-meter Dash
      • 800-meter Run
      • 1600-meter Run
      • 4 x 100-meter Relay
      • Standing Long Jump
      • Softball throw
    * 4x100 Relays in the 9&10 and 11&12 age groups are held at the local, district (where applicable) and state/provincial meets only. These events do not qualify for the North American Final. Participants can only compete in one local or one district meet.
  • When are the Events?
    • Local meets
      • Spring and early summer
    • District meets (where applicable)
      • A few weeks after local meets (May or June)
    • State/Provincial Meets
      • Most held in mid-June to early July
    • North American Final
      • Held in Hershey, PA in August
  • Why Should I Host an Event?
    • Provide a free program within your community and schools where children can develop skills, discover new abilities, and build self esteem
    • Children introduced to physical fitness through basic track and field events
        • Running
        • Jumping
        • Throwing
    • Awesome opportunity for kids to advance to the North American Final (The Hershey Company provides airfare, lodging, meals, and any admission fees!!)
  • Why Should I Host an Event?
    • Emphasis is on FUN! and improvement in physical and emotional well being
    • Research shows that without the development of physical activity, many youth turn to more inactive and/or unhealthy choices during their leisure time
    • Children taught value of respect, friendship, and sportsmanship by example of meet administrators, coordinators, and chaperones
    • Participants interact with Olympic Gold medalists
    • Children make memories that will last a lifetime
    Why Should I Host an Event?
  • Five Easy Steps to Hosting a Local Meet
    • Check us out
      • Go to Hershey’s Track & Field Games at www.hersheystrackandfield.com. You can view and print the HT&FG Official Rule Book by clicking on the Organizers Tab or within event manager by going to Tools>Meet Materials>Print.
    • Contact your state/provincial coordinator
      • You can find your coordinator by going to the website and clicking on the Organizers tab>Locate Coordinators. Let your coordinator know you are interested in hosting an event. They will be a good resource in helping you plan your event and answering any questions.
    • 3. Access our on-line event manager program
      • Register your account profile as a Local Coordinator in Hershey’s event manager program. Go to www.hersheystrackandfield.com homepage and click on Event Manager Login. Event Manager is filled with helpful information and material to make hosting a track & field event easy.
    Five Easy Steps to Hosting a Local Meet
    • Secure a location for the track meet, date and time. All you need is a place to run, jump and throw – a track is not even necessary. Past events have been held on airport runways and in open fields.
    • Register the event by going to Tools>Events>Add Event (your event will have to be approved by your state/provincial coordinator in order to post to the public site). You have the option to register your event as a Closed Meet for school fun/field days, programs with specific enrollment, or meets restricted by a local agency/organization; the event will post to the public site as a Closed Meet.
    • Go to Tools>Meet Materials>Print/Customize to access forms, flyers, certificates, materials catalog (vendors), etc.
    • After the event, log back in to event manager to submit the meet results form and the participation report found on your homepage.
    Five Easy Steps to Hosting a Local Meet
    • Gather equipment
      • The most important items of equipment are softballs, measuring tapes, batons, and stopwatches. As a new coordinator or community, your state/provincial coordinator will submit your name to receive a free Activation Kit which includes items mentioned above (while supplies last).
    • Recruit volunteers
      • The number of volunteers will depend on the size of your event. Keep in mind, some volunteers could perform several duties. Potential volunteers include recreation department staff members, service clubs, track clubs, parents, or members of a high school track team. Larger events will need to have multiple volunteers performing the same function.
    Five Easy Steps to Hosting a Local Meet
  • Some Helpful Tips
    • Make it fun for the kids, volunteers, and you!!
    • Get the word out…prepare a flyer for publicity (available within event manager by going to Tools>Meet Materials>Customize) or request posters from your state/provincial chair.
    • Contact local media (optional).
    • Don’t wait until the last minute to round up volunteers.
    • Make registration easy and convenient by considering pre-registration. Local Entry Forms can be found in our rule book and in the event manager area by going to Tools>Meet Materials>Print.
    • Consider sponsorships to provide ribbons, t-shirts, etc. Certificates are available in event manager by going to Tools>Meet Materials>Customize.
    • Remember, your kids could qualify for their Regional Team and experience an all-expense paid trip to Hershey, Pa in August to compete in the North American Final.
    • Event Manager
      • Everything needed to run and promote an event
        • Register Account Profile and Event
        • Print necessary forms
          • Local Entry Form
          • Local Certificate
          • Flyer
          • Rule Book
          • Assignment Grid
          • Etc.
        • Complete and submit required post-meet forms: Meet Results and Participation Report
    Available Resources
      • Fast Track to Sports Kit
      • Receive a free Fast Track to Sports Kit when you register a local event (while supplies last). Kit includes:
        • An instructional DVD
        • A starter guide & coach’s cards
        • The legends of Track & Field trading cards
      • Great tool to expand physical education curriculum
      • Materials can be used at:
        • Schools
        • Day camps
        • Parks and Recreation programs
        • Track & Field clubs
    Available Resources
  • Available Resources
        • Activation Kit
    • Receive a free Activation Kit for new coordinators/ communities (while supplies last). Kit includes:
          • Softballs
          • Tape Measures
          • Stop Watches
          • Batons
  • What are my next steps?
    • Contact your state/provincial coordinator
    • Explore www.hersheystrackandfield.com for more information or contact Hershey’s Track & Field Games office at ht&fg@hersheys.com or 717-534-8087
    Your name Your Phone # Your e-mail address