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  • Basic Principles of Design• Readability - legibility• Content• ConsistencyThe focus of this session is going to be on:1. How to make PPT presentations readable to theaudience.2. How to employ principles of good design in thedevelopment of PPT presentations.3. How much content should go into the presentation.
  • • Slide titlesMake sure are big enoughUse 40 points or largerUse WordArt to spice up• Body slide textUse 32 points or largerYou will see some variation in recommendations for thesize of body text.However, the size of the room is the key. Large roomsrequire large typeface points no smaller than 28 or 30.Text height should be one inch for every 10 feet ofdistance from your audience.Also, remember the age of your audience--to play it safe,use the 24 karat rule--for golden presentations, don’t usefonts smaller than 24 points!computers.Remember that typeface brings an emotional response to apresentation and offers a wide range of images from imposing tocasual, authoritative to informal. Select a typeface appropriate toaudience and message to elicit desired emotional response--not justvisually appealing.Comic Sans is an informal, fun font for a light informalpresentation.One important thing: if you select a typeface and want to be surethat it will be displayed when you take your show on the road is toembed the font.Go to File, Save as and select “Embed True Type” in the checkbox.Otherwise, you are risking if the computer you use for your showhas that typeface on it. Learned this the hard way! There is anadditional PPT feature that will save the selected font and that is the“Pack and Go” option on the File menu.
  • Minimize content• One major concept per slide• 3-5 bullets per slide• 6-8 words per bullet or line• 1-2 lines per bullet• Maximum of 7-8 linesThe one thing that is emphasized in everything that I have read aboutpresentations is this: Content is key!Minimize the content and keep it simple! Less is more!The slide message should be clean and easy to absorb.All content should not be put on the slides--the audience will focus onreading what’s on the slide, and tune the speaker out--won’t listen orhear you! And the speaker should not just read the content that is on theslide.Only the important point or points should be on the slide.It is suggested to outline the content--top level information and that iswhat goes on the slides. Then expand in the commentary of the slide--fill in the details with your narrative.The presenter is the star of the show--the audience’s attention should beon the speaker.If have a second line to a bullet, it should be indented so the bulletstands out--use consistent indents too!
  • Use graphics when provide effective accent.Graphic should emphasize a point or illustrate an idea.Graphics should be suitable to the occasion.Difficult to find appropriate graphics and time consuming.Better none than a graphic that doesn’t relate to topic.Lots of resources to find free graphics. One that is readilyaccessible is MS ClipArt Gallery. Go to: Insert, Picture,ClipArt; ClipArt Gallery opens; get online and select“Clips Online.” can do a search for graphics, download(will download into the “Downloaded Clips” category andinsert from there).Best to use one graphic style, e.g. clipart, photos, scannedimages.
  • State difference between serif and sans serif typeface--Serif typefaces have ascenders and descenders. These aredesigned for printed material as easier to read. The serifshelp the eye run along the lines of text. Times New Romanin an example that we commonly use and I see on slides!Serifs are not good for projecting on the screen because thelittle cap or foot on a dark background causes the eye tostop which causes eyestrain. The lines will appear “jaggy,”fuzzy or blurry when projected.Sans serif fonts have no serifs and are:more legible in large sizemore legible at a distancemore legible in a dimly lit roomThese slides are done in Comic sans, a sans serif font.
  • • Avoid serif fonts• Avoid fancy fonts with narrow lines• Use no more than 2 font styles• Never use shadow• Avoid italics• Avoid underlines• Keep running text to a minimumMost references recommended to use only one font --2 isthe max! Too many fonts can be distracting.Fancy fonts, scripts, fonts with shadow effects and italicsare difficult to read when projected.Underlines are seen as “links.”Minimize text when projecting charts or graphs. Use onlyenough text to clearly label.
  • Let’s talk about color…Ten percent or 1 in 10 people can be color blind. Shouldavoid red/green and blue/green combinations as some ofyour audience will have difficulty reading orunderstanding your presentation.Although it is possible to change the slide’s color scheme(Format, Slide Color Scheme), it is best to use the basepalette for the template--developed by design experts--work best--take advantage of.
  • Never use a white background in a dark room!Remember that color evokes psychological responses.Also, projectors can alter the appearance of the color fromwhat you saw on the computer monitor.For education purposes, deep forest green, olive or tealwas suggested.Red is stimulating--increases excitement, heightensemotion, action and can cause problems.Brown is a color to avoid.Stick with the standard colors.
  • One caveat to keep in mind…Too many colors cause color overload.Accent is an accent--which means it stands out.Using too many colors prevents anything from standingout.
  • Never use a white background in a dark room!Remember that color evokes psychological responses.Also, projectors can alter the appearance of the color fromwhat you saw on the computer monitor.For education purposes, deep forest green, olive or tealwas suggested.Red is stimulating--increases excitement, heightensemotion, action and can cause problems.Brown is a color to avoid.Stick with the standard colors.
  • • Light violet = expansive, open-minded• Yellow to combine with blue and redExcellent for foregroundsStimulatingOn blue is easiest to read• Gray = neutral, eliminates biasCharcoal or dark gray best
  • Let’s talk about color…Ten percent or 1 in 10 people can be color blind. Shouldavoid red/green and blue/green combinations as some ofyour audience will have difficulty reading orunderstanding your presentation.Although it is possible to change the slide’s color scheme(Format, Slide Color Scheme), it is best to use the basepalette for the template--developed by design experts--work best--take advantage of.
  • Once you have selected a presentation design, use Slide Master (Viewmenu/Master).Can select features want on slide and every slide will be the same.For example, can select font, size, style and color for the slide title andbody text.Always make changes on the slide master to ensure consistent slideformat.If you use slide transition or text builds, these should be consistent--follow a pattern to avoid visual chaos. Never use random!Title slide will introduce the topic and set the mood of yourpresentation with the layout and colors selected.Each slide should be clearly titled--indicates focus of slide.Titles should be a short line.Usually best to have title in a contrasting colorIndividual slide titles should capture a point or provoke interest--varytitle style-- topic, thematic or assertive.

Transcript

  • 1. Powerful PowerPointPresentation
  • 2. Have you ever experienced…• You walked into the meeting room• They dimmed the light• The presenter clicked on the mouse again and again• Guess what happens next… 2
  • 3. After just five minutes or so…• They start nodding• Or meditating• May be praying• No! This could be you 3
  • 4. Don’t want such audience? Let us make PowerfulPowerPoint Presentations 4
  • 5. What is Powerful PowerPoint Presentation• Built on a clear message• Supported by well-organized facts• Enhanced by illustrations, charts and graphics. 5
  • 6. 5 Elements of PowerfulPowerPoint Presentation Big ProgressiveSimple Consistent Clear Summary
  • 7. Make it Big (Text)• This is Arial 18 Too Small• This is Arial 24• This is Arial 32 Good for text• This is Arial 36• This is Arial 48 Good for Headline• Avoid using small text• Use over 30 points size text• Never less than 24 points
  • 8. Make It Big (How to Estimate) • Look at it from 2 metres away 2m
  • 9. Keep It Simple (Text)• Too many colours• Too Many Fonts and Styles• The 6 x 6 rule –No more than 6 lines per slide –No more than 6 words per line
  • 10. Keep It Simple (Text)Instructional Technology: A complex integrated process involving people, procedures, ideas, devices, and organization, for analyzing problems and devising, Too detailed ! implementing, evaluating, and managing solutions to those problems in situations in which learning is purposive and controlled.
  • 11. Keep It Simple (Text)Instructional Technology:A processinvolving people, procedures & tools Much Simplerfor solutionsto problems in learning
  • 12. Falling Leaves Observed Mumbai Kolkata ChennaiJanuary 11,532,234 14,123,654 3,034,564February 1,078,456 12,345,567 16,128,234March 17,234,778 6,567,123 16,034,786April 16,098,897 10,870,954 7,940,096May 8,036,897 10,345,394 14,856,456June 16,184,345 678,095 4,123,656July Too detailed ! 8,890,345 15,347,934 18,885,786August 8,674,234 18,107,110 17,230,095September 4,032,045 18,923,239 9,950,498October 2,608,096 9,945,890 5,596,096November 5,864,034 478,023 6,678,125December 12,234,123 9,532,111 3,045,654
  • 13. Falling Leaves in MillionsIn Million Mumbai Kolkata ChennaiJanuary 11 14 3February 1 12 16March 17 6 16April 16 10 7May 8 10 14JuneJuly Much Simpler 16 8 0 15 4 18August 8 18 17September 4 18 9October 2 9 5November 5 0 6December 12 9 3
  • 14. Falling Leaves50 Chennai45 Kolkata40 Mumbai3530252015 Too detailed !10 5 0 January February March April May June July August September October November December
  • 15. Falling Leaves50 Chennai Kolkata Mumbai403020 Much Simpler10 0January March May July September November
  • 16. Keep It Simple (Picture)• Art work may distract your audience• Artistry does not substitute for content• Must be relevant, simple and clear
  • 17. Keep It Simple (Sound)• Sound effects may distract too• Use sound only when necessary
  • 18. Keep It Simple (Transition)• This transition is annoying, not enhancing• "Appear" and "Disappear" are better
  • 19. Keep It Simple (Animation) 2m Too distracting !
  • 20. Keep It Simple (Animation) 2m Simple & to the point
  • 21. Make It Clear (Capitalisation)• ALL CAPITAL LETTERS ARE DIFFICULT TO READ• Upper and lower case letters are easier
  • 22. Make It Clear (Fonts)Sanserif Z Serif Z clear busy
  • 23. Make It Clear (Fonts)• Serif fonts are difficult to read on screen• Sanserif fonts are clearer• Italics are difficult to read on screen• Normal or bold fonts are clearer• Underlines may signify hyperlinks• Instead, use colours to emphasise
  • 24. Too Technical or Getting bored Let us take a small quiz Whether we are qualified to be a "professional“?
  • 25. How do you put a giraffe into arefrigerator?
  • 26. The correct answer is:Open the refrigerator,put in the giraffe andclose the door.This question testswhether you tend todo simple things in anoverly complicatedway.
  • 27. How do you put an elephantinto a refrigerator?
  • 28. Wrong Answer: Open therefrigerator, put in theelephant and close therefrigerator.Correct Answer:Open the refrigerator,take out the giraffe, putin the elephant and closethe door.This tests your ability tothink through therepercussions of youractions.
  • 29. The Lion King ishosting ananimalconference. Allthe animalsattend exceptone.Which animaldoes not attend?
  • 30. Correct Answer:The Elephant.The Elephant is inthe refrigerator.Remember?This tests yourmemory.
  • 31. OK, even if you did not answerthe first three questions correctly,You still have one more chance toshow your abilities.
  • 32. There is a river you must cross. Butcrocodiles inhabit it.How do you manage it?
  • 33. Correct Answer: You swim across.Why?All the Crocodiles are attending theAnimal Conference.This tests whether you learn quicklyfrom your mistakes.
  • 34. Andersen Consulting• 90% of the professionals got all the questions wrong.• But many preschoolers got several correct answers• Most professionals have the brains of a four year old Ok fresh now, Let us go back 34
  • 35. Make It Clear (Numbers)Use numbers for lists with sequenceFor example:How to put an giraffe into a fridge?1. Open the door of the fridge2. Put the giraffe in3. Close the door
  • 36. Make It Clear (Bullets)• Use bullets to show a list without – Priority, Sequence or Hierarchy,• Use bullet points for key ideas,• Avoid using to many bullets,• Don’t use more than 6 bullets per slide,• Use full sentences only when quote.
  • 37. Make It Clear (Colours)• Use contrasting colours• Light on dark vs dark on light• Use complementary colours
  • 38. Make It Clear (Contrast)• Use contrasting colours• Light on dark vs dark on light high contrast• Use complementary colours low contrast
  • 39. Make It Clear (Contrast)• Use contrasting colours• Light on dark vs dark on light• Use complementary colours This is light on dark
  • 40. Make It Clear (Contrast)• Use contrasting colours• Light on dark vs dark on light• Use complementary colours This is dark on light
  • 41. Make It Clear (Complement) • Use contrasting colours • Light on dark vs dark on light • Use complementary coloursThese colours do not complement
  • 42. Make It Clear (Complement)• Use contrasting colours• Light on dark vs dark on light• Use complementary colours These colours complement
  • 43. Make It Clear (Size)• Size implies importance
  • 44. Make It Clear (Focal Points)• Focal points direct attention
  • 45. Be Progressive Types of Instructional Tools Discovery Learning Individual SocialMode of Instruction Constructive Constructive Tools Tools Too many in one go! Guided Inquiry Informational Tools Individual Social Instructive Communicative Tools Tools Direct Instruction Individual Pair Group Complexity of Interactions
  • 46. Types of Instructional Tools Discovery Learning Individual SocialMode of Instruction Constructive Constructive Tools Tools Guided Progressive & Inquiry Informational Tools thus focused Individual Social Instructive Communicative Tools Tools Direct Instruction Individual Pair Group Complexity of Interactions
  • 47. Understanding TechnologyMouse I/O ErrorMain Storage CPUFunction key Too many & not interface UserSoftware focused DebuggerFloppy disk Backup system
  • 48. Understanding TechnologyMouse I/O ErrorMain Storage CPUFunction key Progressive &User interfaceSoftware thus focused DebuggerFloppy disk Backup system
  • 49. Be Consistent• Differences draw attention• Differences may imply importance• Use surprises to attract not distract
  • 50. Be ConsistentDifferences draw attention• Differences may imply importance• Use surprises to attract not distract This tick draws attention
  • 51. Be ConsistentDifferences draw attention Differences may imply importanceo Use surprises to attract not distract These differences distract!
  • 52. Be Consistent• Differences draw attention• Differences may imply importance• Use surprises to attract not distract This implies importance
  • 53. Be Consistent• Differences draw attention• Differences may imply importance• Use surprises to attract not distract Confusing differences!
  • 54. Be Consistent• Differences draw attention• Differences may imply importance• Use surprises to attract not distract This surprise attracts
  • 55. Be Consistent• Differences draw attention• Differences may imply importance• Use surprises to attract not distract These distract!
  • 56. In Summary• Big• Simple• Clear• Progressive• Consistent
  • 57. Some Final Words
  • 58. Before the Presentation• Use the K.I.S.S. principle (Keep it silly simple),• Check all the equipments and rehearse,• Bring extra projector bulb,• Check the lighting in the room,• Point out the exit in case of fire. 58
  • 59. When Creating• Text to support the communication• Pictures to simplify complex concepts• Animations for complex relationships• Visuals to support, not to distract• Sounds only when absolutely necessary• Think about the people in the back of the room when creating slides• Run the spell checker
  • 60. When Presenting• Speak loudly and clearly with fluctuation• Maintain eye contact with your audience• Ask questions of your audience• Don’t read the slides word-for-word, use them for reference• Don’t speak to yourself but speak out,• You should be the main attraction not the PowerPoint,• Speak to your audience not the screen,
  • 61. Closing Remarks• Practice your presentation before a neutral audience –Ask for feedback• Be particular about the time allotted for presentation• Leave time for questions• Don’t give the handout at the beginning• Be confident
  • 62. ANY QUESTIONS ???
  • 63. Power with PowerPointLargest collection of PowerPoint Showspowerpoint-presentation.blogspot.com 63