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Recruitment Management Using HeadTracker
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Recruitment Management Using HeadTracker

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HeadTracker is an intranet application for managing candidates along the recruitment life cycle. It stores the recruitment information on a central server -- to be accessed by the recruiters using......

HeadTracker is an intranet application for managing candidates along the recruitment life cycle. It stores the recruitment information on a central server -- to be accessed by the recruiters using only a web browser. Alerts, flagging, trash can are some useful features of HeadTracker.

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  • 1. Head Tracker Recruitment Management Solution Over the Intranet Acism Software Private Limited, Pune, India March 2011
  • 2. Would it Help if
    • ... my business operated more efficiently
    • 3. ... my business was less people dependent
    • 4. ... one team member's effort automatically benefitted other
    • 5. ... we could put our existing resumes to more use
    • 6. ... up-to-date information were always available on my fingertips
    • 7. ... my top line and bottom line enhanced
    • 8. ... we outshone our competition!
  • 9. The Answer
  • 10. The Challenges of Recruitment Business and How Head Tracker Helps
  • 11. Reuse of Resumes
    • Situation:
      • No good mechanism for reusing resumes received for one requirement for another.
      • 12. By corollary, pulling up resumes which were considered for past requirement is difficult.
    • Problem:
      • Loss of opportunity. You may be sitting on gold, without you knowing about it.
    • Solution:
      • Head Tracker centrally maintains all resumes. Powerful search finds resumes ever after.
  • 13. Inviting Candidates
    • Situation:
      • Ads placed in newspaper / job portals. Responses processed manually.
    • Problem:
      • Loss of time. Inefficiency. Scope for human errors.
    • Solution:
      • Invite the candidates to post resume using a job seeker form. Head Tracker will generate this form for you.
      • 14. Head Tracker may be set up to have resumes coming this way to directly get into the database.
      • 15. If jobcode is mentioned, it is recorded which requirement the candidate applied for.
  • 16. Status Reporting
    • Situation:
      • One team member responsible for a requirement. You have to manually check status from time to time.
      • 17. When client calls, you need to either recall from memory or summon the team member to your desk.
    • Problem:
      • Loss of time. Inefficiency.
    • Solution:
      • The data entered is saved into Head Tracker's central repository, and it is instantly available for you to see. There is no need to ask.
      • 18. Organized information is available at fingertips. You are ever-ready for the client call. Opportunity for you to impress your clients.
  • 19. New Team Member
    • Situation:
      • You have your process set towards optimizing your goals. A new recruit needs to be trained to follow it. It takes months to train her and make her productive.
    • Problem:
      • Zero returns for money while she gets trained. Scope for errors.
    • Solution:
      • It takes just an hour for a new recruiter to be productive using Head Tracker, thereby saving huge money for you.
  • 20. Measuring Performance
    • Situation:
      • Collecting data to find out how your company is doing, how the employees are doing is painful.
      • 21. Unless you have realistic data, setting realistic goals is impossible.
    • Problem:
      • Loss of time. Difficulty in appraisals.
    • Solution:
      • Head Tracker reports and even many of the pages give you a neat summary of performance (of your company, a recruiter, or even a source), which will aid in business decisions.
  • 22. Person Dependence
    • Situation:
      • Your employees carry a lot of information in their heads. You are scared when they take leaves or when they leave.
    • Problem:
      • High person dependence
    • Solution:
      • Head Tracker captures all information about your recruitment process. Communication logs in Head Tracker is a great place to record all communication in the context of clients / requirements / candidates.
      • 23. Another team member can easily take over when one team member is on leave or leaves.
  • 24. Alerts
    • Situation:
      • You can raise an invoice only when certain period has elapsed since the candidate joined. You need to keep track of it.
    • Problem:
      • It may slip out of memory. Most tools to track (diaries, task trackers) are highly personal.
    • Solution:
      • Once configured, Head Tracker's auto-alerts will fire on a future date to notify you.
      • 25. Manual alerts are there, of course!
      • 26. One can see other team member's alerts and act in her absence.
  • 27. Business Scalability
    • Situation:
      • Not all times are the same. Businesses need to scale up and scale down in different times. Recruitment industry is very sensitive to changes in economy.
    • Problem:
      • Time taken for training new resources, Information lost with old resources, Software licensing / installations
    • Solution:
      • As seen before, information from old resources is retained in HeadTracker. New resources can be productive quickly.
      • 28. Head Tracker license is for slabs for number of users. => Setting up a new user = Setting up a computer and a web browser
  • 29. Collaboration
    • Situation:
      • Sometimes it may make sense for more than one recruiters to collaborate on a requirement.
      • 30. Sometimes there is a need for one recruiter to stand in for another recruiter (in case of unplanned absence).
    • Problem:
      • Tacit knowledge with people, No access to information in other person's inbox
    • Solution:
      • Head Tracker has built-in collaboration capabilities. The comments entered are accessible to the entire team.
      • 31. The communication with candidates/clients can be achieved through Head Tracker, without needing individual mailboxes.
  • 32. Data Organization / Security
    • Situation:
      • The candidates' data that a recruitment firm holds is its differentiator, often termed as its gold mine.
      • 33. Shared folder => One mistake, all gone.
      • 34. Individual copies => Manual need to check which copy is latest. Confusion.
    • Problem:
      • Risk of either losing valuable data, or diluting it
    • Solution:
      • Head Tracker data is in one central place. Standard procedures to take periodic backups can guard you against the risks.
  • 35. Basics Gone Right
  • 36. Architecture
    • Central Server. Users interact with the application through browser.
    • 37. Eliminates data duplication
    • 38. Instant updation, sharing and collaboration
    • 39. No setup per team member
    • 40. Easy to secure and easy to backup
    • 41. Can be deployed on office intranet
  • 42. Technology Stack
    • Java J2EE- known for scalability, stability, security, performance and cost-effectiveness (the technology and tools are licensed free of cost)
    • 43. Can work with most databases – tested against Mysql, PostgreSql, Oracle
    • 44. Being Java, can work on most Operating Systems including various flavours of Windows, Linux and Mac.
  • 45. Data Model
    • Well thought out underlying data model means the way the application handles the recruitment data would be accurate.
    Candidate Client Requirement Fitment Interview
  • 46. Usability and UI
    • Pleasing to the eye, aesthetic, modern design
    • 47. Easy to find functionality
    • 48. Icons / colors used for visual cue
    • 49. Language easy to understand for layman
  • 50. Validation
  • 51. Success Story : MSA Placements
    • Started use in March 2010
    • 52. Set it up on internet, for access from any of their offices.
    • 53. Targetted 1000 new resumes to flow into Head Tracker in first three months. This target was achieved ahead of time in 2.5 months
      • Without spending a single minute of any of their employees.
      • 54. Achieved it with an auto-responder to their email
    • About to touch 10000 by March 2011
    • 55. These resumes of active job seekers are available for all current and furure requirements that MSA handles
  • 56. About Us
  • 57. Acism Software Private Limited
    • Work Area: Application of mature Open Source technologies and tools across different verticles
      • Low technology risk
      • 58. Cost effective
    • Satisfied customers across three continents
    • 59. Products:
      • Communication Tracker – Store communications centrally
      • 60. Head Tracker – Track recruitments better
  • 61. Any Questions? [email_address] Acism Software Private Limited, Pune, India +91 20 25458873 http://www.acism.com