Automated Data Transfer and Communication system


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Automated Data Transfer and Communication system

  1. 1. AUTOMATED DATA TRANSFER AND COMMUNICATION <br />GULU LOCAL GOVERNMENT<br />BY <br />OBOL JIMMY ARTHUR,<br />JA.OBOL@GMAIL.COM<br />TABLE OF CONTENTS TOC o "1-3" h z u CHAPTER ONE PAGEREF _Toc260822133 h 1Introduction PAGEREF _Toc260822134 h 11.1 Background: PAGEREF _Toc260822135 h 11.2 Problem Statement: PAGEREF _Toc260822136 h 11.2.0 Aim: PAGEREF _Toc260822137 h 11.2.1 Specific Objectives: PAGEREF _Toc260822138 h 11.3 Justifications: PAGEREF _Toc260822139 h 1CHAPTER TWO PAGEREF _Toc260822140 h 2Literature Review PAGEREF _Toc260822141 h 22.0 Data Transfer to the Outside World: PAGEREF _Toc260822142 h 22.1 Where Is Africa In The Information Highway? PAGEREF _Toc260822144 h 22.2 The Local Government Fiscal Corporate Strategy 2003-2007(LGFC'S): PAGEREF _Toc260822145 h 3CHAPTER THREE PAGEREF _Toc260822146 h 4METHODOLOGY PAGEREF _Toc260822147 h 42.1 Interviews: PAGEREF _Toc260822148 h 42.2 Random Sampling: PAGEREF _Toc260822149 h 42.3 Observations: PAGEREF _Toc260822150 h 42.4 Questionnaires: PAGEREF _Toc260822151 h 4REFERENCES: PAGEREF _Toc260822152 h 5<br /> <br />CHAPTER ONE<br />Introduction <br />1.1 Background:<br />Data Transfer is the process of moving data from one environment to another environment. An environment may be an application system or operating environment.<br />Data transfer for the longest immemorial has been done for the enhancement of communication among various communities across the globe. This was done in various forms and employing rude methods such as the use of messengers who walk miles just to deliver a letter to another state or kingdom. On the other hand, there existed many challenges and effects, even on the messengers themselves.<br />This method has gone on even to this day. Many offices still employ this rudimentary and manual method of communication and transfer of information and data for the same reason.<br />Taking the local government for a case study for instance, data transfer has been found to be the most challenging activity where manual systems are employed by the use of paper work, which has become inefficient and ineffective in the long run.<br />1.2 Problem Statement:<br />There has existed a poor communication within and without the local government system which has taken a longer time for datum to reach their destination. <br />1.2.0 Aim:<br />The major aim of this study is to develop and automated system. <br />1.2.1 Specific Objectives: <br /><ul><li>To design a local area network
  2. 2. Set up an intercom system for voice communication
  3. 3. Setup a virtual private network</li></ul>1.3 Justifications:<br />With the automation of the data transfer system of the local government, this will ease the transfer of critical information such as financial reports, budget proposals, and minimize the alteration of data during transit. This will also hasten the transfer and access of information within departments<br />CHAPTER TWO<br />Literature Review<br />2.0 Data Transfer to the Outside World:<br />Computer technology needs to be more widely utilized to transfer information between organizations as well as within organizations. Costs in both time and money can be effectively cut. Duplication of efforts can be minimized. Examples to illustrate this are supplied including automatic transfers of funds, computer handling of invoicing, order-filling, supply-replenishing and order- taking, and automatic payroll deductions with proper organizations funded. Problems with full utilization include the lack of universal availability of computer systems within organizations and non-compatibility between existing systems [1]<br />2.1 Where Is Africa In The Information Highway?<br />The Internet, as the modest tool for communication and technology transfer, has spread rapidly through Africa over the last few years. The implementation and development of the Internet technology has been important for any country across the World, however for Africa it has been extremely important since it has opened the real contact of professional Africans with the World. Through searching web sites and through email system they can get information from over the world, share data within country, region and the whole World and have the fastest way of communication.<br />As it was reported by (Jensen, 1998), in the end of 1996 only 16 African countries had limited access to the Internet, when 18 months later over 75% of the capital cities had full Internet facilities. Presently, almost all African countries use the Internet as the tool of networking. However because of various technical and economical restriction ns the Access has not the same extent. When at the beginning, the Internet services were mostly established in the capital cities, presently many of the cities across the countries have the access. <br />However, about 70% of Africans live in rural areas, where there are no phone lines and therefore no possibility to introduce these services. The cost of internet service is relatively high and therefore cannot be reached by the average African citizen. However, National institutions, research organizations/projects, universities and some of the private companies, which employ most of the African professionals, use internet for communication and information/data collection and sharing. [2]<br />2.2 The Local Government Fiscal Corporate Strategy 2003-2007(LGFC'S):<br />In Uganda local government in Uganda is strengthening its data transfer and communication through the LGFC’S which states that:<br />Uganda's Decentralization Policy has made a rapid increase in resource flows to local governments and a corresponding increase in primary service provision. As Public Accounts Finance (PAF) expenditures are tied to achievements of its goals, the majority of the increase in transfer of resources has been through an increasing number of conditional grants. There has therefore been a growth in the number and diversity of transfer mechanisms from central government and donors, which has been a matter of growing concern in both central and local governments. Many of these mechanisms are not well adapted to the decentralized framework, resulting in local governments given little power over the allocation of resources and little involvement of lower local governments in decision-making. Major problems with management and financial accountability have arisen from the many different transfer systems. Local governments are confronted with a disproportionate bureaucratic load from multiple procedures, bank accounts and lines of reporting. Line ministries are faced with major problems in dealing with quarterly reports from a growing number of conditional grants (reaching 31 in 2002), which is intensified by the growing number of districts.To address these problems, Fiscal Development Strategy (FDS) has been developed "To strengthen the process of decentralization in Uganda through increasing local governments' autonomy, widening local participation in decision-making and streamlining fiscal transfer modalities to local governments in order to increase the efficiency and effectiveness of local governments to achieve PAF goals within a transparent and accountable framework". The objective of FDS is to strengthen the decentralization process by improve local governments' autonomy, widening local participation in decision-making and streamlining fiscal transfer modalities to local governments so that local governments' efficiency and effectiveness to achieve PAF goals is increased within a transparent and accountable framework. <br />LGFC is investing in more and modern technologies that promote efficiency and effectiveness. Some of these include a Local Area Network (LAN) and Internet connectivity, which provide all staff members with e-mail and Internet access. [3]<br />CHAPTER THREE<br />METHODOLOGY<br />For this research to be carried out effectively, the following fact finding techniques and methodologies would be employed to gather necessary facts and information about the current system in the local government of Gulu.<br />2.1 Interviews:<br />Oral interviews will be conducted first and foremost with the top management such as chairman of the district and the mayor. The managers will then explain an over view of how the system should work then there after the middle and lower managers will be interviewed on how the system works<br />2.2 Random Sampling:<br />There will be random sampling of 15% of the total number of staff members in every department in the local government of Gulu.<br />2.3 Observations:<br />This fact finding method will use the eye to see and the ability to interpreters how data is transferred from departments to departments.<br />2.4 Questionnaires:<br />Sample questionnaires will be used to ascertain the extent to which the current system works since it gives a detailed information about the current system.<br />REFERENCES:<br />[1] Medley, S. (1983) Public Finance and Accountancy, Chartered Institute of Public Finance and Accountancy<br />[3] LGFC'S Corporate Strategy 2003 - 2007, accessed April 27, 2010, available at:<br />[2] Jensen M., 1998. Where is Africa on the information highway? The status of Internet connectivity in Africa. RINAF Day/CARI 98, Dakar, Senegal.<br />