3. Five years back
Try and answer these question!
How old were you five years ago?
What did you look like at that time?
What did you do then?
What has changed ever since?
What have you achieved in this time?
How quickly do you think has the
4. Five years back
No hesitation in accepting that TIME has
passed very quickly!
TIME is a mystery phenomenon
It passes very quickly and no one seems to
Nothing can be done about the past.
5. Five years ahead
How old will you be 5 years from now?
What do you think you will look like at that time?
What do you think you will be doing then?
What would have changed by then?
What do you wish to achieve in this time?
How quickly do you think would the time
Would it be slower or faster than the last
5 years ???
6. NONE OF THESE
The time would neither be faster nor slower.
The clock would move at the same speed, one
second at a time.
This has never changed and will never change!
What matters is how well YOU keep pace
with this speed!
24 hours is what all have in common.
Yet some achieve SO MUCH in this
time and some achieve NOTHING.
7. Does everybody likes
to manage time ?
8. Those who would like to
from others, would use their
others will give
Not having Enough
9. Time Management - Common Issue
I am very busy. The second crisis comes in
before the first has finished
Unable to keep balance between office work
schedules, family responsibilities, and other
I wish I have more than 24 hours per day
so that I can get more things done
The system overloads me with work. There
is no time to breathe
10. Time Management - Common Issue
There does not seem to be enough time for
everything I want to do.
I don’t feel I have achieved anything this year
I don’t have control on my life. Things pile
one on top of the other
Mostly people think that time
Management as scheduling
appointments and making things to-do
11. Time Management
Time management is actually self-
management. Its interesting that the skills we
need to manage others are the same skills we
need to manage ourselves, the ability to plan,
delegate, organize, direct and control.
12. The Clock is Always
The moment you
decided to improve
your personal time
you have touched a
new dimension of
solutions to many of
your life's problems.
13. TIME STEALERS
Dealing with team
Inability to say NO members
& Priorities Interruptions -
Lack of Planning
Unclear Interruptions -
Stress & Fatigue Desk management
Acting with and personal
14. MANAGING YOUR TIME
15. MANAGING YOUR TIME
Put your to-do list in writing and prioritize it.
Be realistic about how long it takes to get things
done. Block out a reasonable amount of time on
Schedule time with yourself, without interruptions
Focus on one task at a time, rather than
constantly juggling a dozen different projects at
16. MANAGING YOUR TIME
Are you a “yes” person? Learn to say no. Ask
yourself if you really have the time and
energy to handle one more task.
Try to combine like tasks. Do similar activities to
Keep all your contacts in one place,
within easy reach
17. 4 QUADRANTS
Urgent /Important Not Urgent / Important
Urgent/Not Important Not Urgent / Not
ANYTHING THAT TAKES US
OUR "WORTH WHILE" GOAL IS
IMPORTANT & ANYTHING THAT
FROM IT IS NOT IMPORTANT
ANYTHING THAT HAS TO
BE DONE NOW AND IF
DELAYED CANNOT BE
DONE AGAIN OR WILL
LOSE ITS RELEVANCE
20. MANAGING YOUR TIME
Know your goal & Identify activities that help you
achieve your goal.
Keep a schedule. Write a Higher Priorities First
Highlight deadlines in a calendar or day planner
Keep a schedule in a visible place
Do difficult jobs first, when you are at your best.
Fix deadlines for all jobs and stick to them.
21. MANAGING YOUR TIME
Fix deadlines for all jobs and stick to them.
Mark the priority level for each item on the list of
activities that you created for e.g. High, Low, Medium
Remember that priorities can change.
You need to re-visit your priority ratings
22. THINGS TO DO TODAY
Task Priority Time Status
Meeting at HBFC High 10:00 a.m. 
Follow-up with Imran Low 11:30 a.m.  (next day)
Prepare Marketing Medium 12:30 p.m. 
Plan for Q-3
Meeting with Project High 3:00 p.m. 
Attending Medium 5:30 p.m. 
23. MANAGING YOUR TIME
whereby you get
accomplish a task
or project by
giving them the
authority to do so.”
24. MANAGING YOUR TIME
Multiply your productivity
without working more.
Train your management
team to be self sufficient.
Motivate your team by
Allowing creativity &
25. MANAGING YOUR TIME
Decide what to Delegate???
Find the right person to
Explain the Purpose of the
Job and What You Expect.
Then let it Go!!
Give help and coach when
Only Accept Back Good
If Appropriate, Reward the
26. MANAGING YOUR TIME
To put off doing
out of habitual
carelessness or If you have to
laziness. eat a frog,
Be sure you
don’t stare at it
To postpone or delay too long
27. Why do we Procrastinate?
Fear of Success or Failure
Don’t know where to start.
To avoid an unpleasant task.
Waiting for go ahead from
Superior to move on.
Waiting for more information.
You may think if you put it off
someone else will do it.
28. Reasons for
Fear of Failure
People with Negative Attitude
Lack of Concentration
Lack of direction/goals
Fear of Rejection/Criticism
29. Avoiding Procrastination
 Divide project into small,
 Do collaborative work
 Ask for help
 Don’t be a perfectionist
 Take a break at the end
30. A Simple Time
Spend time planning and organizing
Set goals & Prioritize
Consider your biological prime time
Do the right thing right
Eliminate the urgent
Avoid being a perfectionist
Learn to say “no”
31. Get “SMART”
Simple Measures that
usage of Time