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TIME MANAGEMENT
Does everybody likes
  to manage time ?

       YES
Five years back
     Try and answer these question!
How old were you five years ago?
What did you look like at that time?
...
Five years back
No hesitation in accepting that TIME has
passed very quickly!

 TIME is a mystery phenomenon

It passes ve...
Five years ahead
How old will you be 5 years from now?
What do you think you will look like at that time?
What do you thin...
NONE OF THESE
The time would neither be faster nor slower.
The clock would move at the same speed, one
second at a time.
T...
Does everybody likes
  to manage time ?

       NO
Those who would like to

    Take Lead
from others, would use their
time efficiently

   others will give
    Excuses
Not ...
Time Management - Common Issue
I am very busy. The second crisis comes in
before the first has finished

Unable to keep ba...
Time Management - Common Issue
There does not seem to be enough time for
everything I want to do.

I don’t feel I have ach...
Time Management
Time management is actually self-
management. Its interesting that the skills we
need to manage others are...
The Clock is Always
        Ticking!!!!!!
The moment you
decided to improve
your personal time
management skills,
you have...
TIME STEALERS
                      Dealing with team
Inability to say NO   members
Unclear Objectives
& Priorities       ...
MANAGING YOUR TIME

Organizing
Prioritizing
Delegating
Procrastinating
MANAGING YOUR TIME
             Organizing
Put your to-do list in writing and prioritize it.
Be realistic about how long i...
MANAGING YOUR TIME
             Organizing
Are you a “yes” person? Learn to say no. Ask
yourself if you really have the ti...
4 QUADRANTS
         Q1                  Q2
Urgent /Important   Not Urgent / Important
Internal/External
                 ...
IMPORTANT
   ANYTHING THAT TAKES US
          TOWARDS
OUR "WORTH WHILE" GOAL IS
 IMPORTANT & ANYTHING THAT
           TAKE...
URGENT
ANYTHING THAT HAS TO
 BE DONE NOW AND IF
  DELAYED CANNOT BE
  DONE AGAIN OR WILL
  LOSE ITS RELEVANCE
MANAGING YOUR TIME
              Prioritizing
Know your goal & Identify activities that help you
achieve your goal.

Keep ...
MANAGING YOUR TIME
              Prioritizing
Fix deadlines for all jobs and stick to them.

Mark the priority level for e...
THINGS TO DO TODAY
       Task            Priority     Time         Status
  Meeting at HBFC       High      10:00 a.m.   ...
MANAGING YOUR TIME
          Delegating
A management
technique
whereby you get
others to
accomplish a task
or project by
g...
MANAGING YOUR TIME
               Delegating
Multiply your productivity
without working more.
                            ...
MANAGING YOUR TIME
              Delegating
Decide what to Delegate???
Find the right person to
delegate to.
Explain the P...
MANAGING YOUR TIME
      Procrastinating
To put off doing
something, especially
out of habitual
carelessness or          I...
Why do we Procrastinate?
Fear of Success or Failure
Don’t know where to start.
To avoid an unpleasant task.
 Waiting for g...
Reasons for
     Procrastination
Fear of Failure
Anxiety/Negative Thoughts
People with Negative Attitude
Lack of Concentra...
Avoiding Procrastination
  Divide project into small,
 schedulable stages
 Do collaborative work
 Ask for help
 Don’t ...
A Simple Time
     Management Plan
Spend time planning and organizing
Set goals & Prioritize
Be flexible
Consider your bio...
Get “SMART”
  with TIME
     SMART is
Simple Measures that
Ascertain Resourceful
   usage of Time
Q&A

THNAK YOU
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Time Management

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Transcript of "Time Management"

  1. 1. TIME MANAGEMENT
  2. 2. Does everybody likes to manage time ? YES
  3. 3. Five years back Try and answer these question! How old were you five years ago? What did you look like at that time? What did you do then? What has changed ever since? What have you achieved in this time? And……. How quickly do you think has the time passed?
  4. 4. Five years back No hesitation in accepting that TIME has passed very quickly! TIME is a mystery phenomenon It passes very quickly and no one seems to know how!! & Nothing can be done about the past.
  5. 5. Five years ahead How old will you be 5 years from now? What do you think you will look like at that time? What do you think you will be doing then? What would have changed by then? What do you wish to achieve in this time? And……. How quickly do you think would the time pass now? Would it be slower or faster than the last 5 years ???
  6. 6. NONE OF THESE The time would neither be faster nor slower. The clock would move at the same speed, one second at a time. This has never changed and will never change! What matters is how well YOU keep pace with this speed! 24 hours is what all have in common. Yet some achieve SO MUCH in this time and some achieve NOTHING.
  7. 7. Does everybody likes to manage time ? NO
  8. 8. Those who would like to Take Lead from others, would use their time efficiently others will give Excuses Not having Enough Time
  9. 9. Time Management - Common Issue I am very busy. The second crisis comes in before the first has finished Unable to keep balance between office work schedules, family responsibilities, and other social engagements. I wish I have more than 24 hours per day so that I can get more things done The system overloads me with work. There is no time to breathe
  10. 10. Time Management - Common Issue There does not seem to be enough time for everything I want to do. I don’t feel I have achieved anything this year I don’t have control on my life. Things pile one on top of the other Mostly people think that time Management as scheduling appointments and making things to-do
  11. 11. Time Management Time management is actually self- management. Its interesting that the skills we need to manage others are the same skills we need to manage ourselves, the ability to plan, delegate, organize, direct and control.
  12. 12. The Clock is Always Ticking!!!!!! The moment you decided to improve your personal time management skills, you have touched a new dimension of solutions to many of your life's problems.
  13. 13. TIME STEALERS Dealing with team Inability to say NO members Unclear Objectives & Priorities Interruptions - personal visitors Lack of Planning Unclear Interruptions - Communication telephone Stress & Fatigue Desk management Acting with and personal incomplete disorganization information
  14. 14. MANAGING YOUR TIME Organizing Prioritizing Delegating Procrastinating
  15. 15. MANAGING YOUR TIME Organizing Put your to-do list in writing and prioritize it. Be realistic about how long it takes to get things done. Block out a reasonable amount of time on your planner Schedule time with yourself, without interruptions Focus on one task at a time, rather than constantly juggling a dozen different projects at once
  16. 16. MANAGING YOUR TIME Organizing Are you a “yes” person? Learn to say no. Ask yourself if you really have the time and energy to handle one more task. Try to combine like tasks. Do similar activities to save time. Keep all your contacts in one place, within easy reach
  17. 17. 4 QUADRANTS Q1 Q2 Urgent /Important Not Urgent / Important Internal/External Quality Time Q3 Q4 Urgent/Not Important Not Urgent / Not Distractions Important Time Wasters
  18. 18. IMPORTANT ANYTHING THAT TAKES US TOWARDS OUR "WORTH WHILE" GOAL IS IMPORTANT & ANYTHING THAT TAKES US AWAY FROM IT IS NOT IMPORTANT
  19. 19. URGENT ANYTHING THAT HAS TO BE DONE NOW AND IF DELAYED CANNOT BE DONE AGAIN OR WILL LOSE ITS RELEVANCE
  20. 20. MANAGING YOUR TIME Prioritizing Know your goal & Identify activities that help you achieve your goal. Keep a schedule. Write a Higher Priorities First Highlight deadlines in a calendar or day planner Keep a schedule in a visible place Do difficult jobs first, when you are at your best. Fix deadlines for all jobs and stick to them.
  21. 21. MANAGING YOUR TIME Prioritizing Fix deadlines for all jobs and stick to them. Mark the priority level for each item on the list of activities that you created for e.g. High, Low, Medium Remember that priorities can change. You need to re-visit your priority ratings often
  22. 22. THINGS TO DO TODAY Task Priority Time Status Meeting at HBFC High 10:00 a.m.  Follow-up with Imran Low 11:30 a.m.  (next day) Prepare Marketing Medium 12:30 p.m.  Plan for Q-3 Meeting with Project High 3:00 p.m.  Manager Attending Medium 5:30 p.m.  Presentation
  23. 23. MANAGING YOUR TIME Delegating A management technique whereby you get others to accomplish a task or project by giving them the challenge and authority to do so.”
  24. 24. MANAGING YOUR TIME Delegating Multiply your productivity without working more. WHY Train your management team to be self sufficient. Delegating Motivate your team by ???? Allowing creativity & broadened experiences.
  25. 25. MANAGING YOUR TIME Delegating Decide what to Delegate??? Find the right person to delegate to. Explain the Purpose of the H Job and What You Expect. Then let it Go!! O Give help and coach when requested. W Only Accept Back Good Quality Work If Appropriate, Reward the Effort
  26. 26. MANAGING YOUR TIME Procrastinating To put off doing something, especially out of habitual carelessness or If you have to laziness. eat a frog, Be sure you don’t stare at it To postpone or delay too long needlessly.
  27. 27. Why do we Procrastinate? Fear of Success or Failure Don’t know where to start. To avoid an unpleasant task. Waiting for go ahead from Superior to move on. Waiting for more information. You may think if you put it off someone else will do it.
  28. 28. Reasons for Procrastination Fear of Failure Anxiety/Negative Thoughts People with Negative Attitude Lack of Concentration Lack of direction/goals Fear of Rejection/Criticism
  29. 29. Avoiding Procrastination  Divide project into small, schedulable stages  Do collaborative work  Ask for help  Don’t be a perfectionist  Take a break at the end
  30. 30. A Simple Time Management Plan Spend time planning and organizing Set goals & Prioritize Be flexible Consider your biological prime time Do the right thing right Eliminate the urgent Avoid being a perfectionist Conquer procrastination Learn to say “no” Reward yourself
  31. 31. Get “SMART” with TIME SMART is Simple Measures that Ascertain Resourceful usage of Time
  32. 32. Q&A THNAK YOU
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