Objective Rollout and Demonstration Defence Site Visit - May 2011
Objective in Defence <ul><li>Commenced in 1999,  Year 2000 initiative </li></ul><ul><li>Currently using latest version 7.5...
Geographically Dispersed Defence Establishment - Berrimah Larrakeyah Barracks - Larrakeyah Robertson Barracks - Palmerston...
Adoption across Defence <ul><li>Initially a “user pays” model  1999-2010 </li></ul><ul><li>+ Sharp focus on meeting busine...
Shifting Sands <ul><li>Initial paper based records management focus (2000-2003) </li></ul><ul><li>Objective keeps track of...
Filing culture
Digital records <ul><li>Gradual move to electronic formats - Capture at point of creation  ~ 62 million objects (2011) </l...
Growth - How big is big?
Corporate Rollout of Objective <ul><li>Installed user base of  ~ 30,000 users </li></ul><ul><li>Add 30,000 users to Object...
Method <ul><li>Gap analysis - fill in partial implementations across Groups and Services </li></ul><ul><li>Cookie cutter a...
Schedule <ul><li>Six monthly tranches </li></ul><ul><li>Priorities endorsed by Defence Corporate Information Management Im...
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Department of Defence 3

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  • 50+ servers geographically distributed across Australia. Rationale was to place document stores close to end users, to improve responsiveness. Eg. Downloading a large document from the internet and you will see what I mean. Metadata is constantly replicated to provide a single logical view of all documents in Objective. Data Centre consolidation will reduce the number of locations and provide improvements in fleet management.
  • Simplified interface – reducing training burden, single source of the truth Position for taking best advantage of future product improvements.
  • Department of Defence 3

    1. 1. Objective Rollout and Demonstration Defence Site Visit - May 2011
    2. 2. Objective in Defence <ul><li>Commenced in 1999, Year 2000 initiative </li></ul><ul><li>Currently using latest version 7.5.3 – leading edge </li></ul><ul><li>On the upgrade path to Objective 8 </li></ul><ul><li>Strong relationships with industry. Primary support partner, supported by product vendor. </li></ul>
    3. 3. Geographically Dispersed Defence Establishment - Berrimah Larrakeyah Barracks - Larrakeyah Robertson Barracks - Palmerston RAAF Base Tindal - Katherine Leeuwin Barracks – East Fremantle HMAS Stirling - Rockingham RAAF Edinburgh - Edinburgh Angelsea Barracks - Hobart RAAF East Sale - East Sale Victoria Barracks Melbourne - Southbank RAAF Williams - Point Cook Defence Plaza Melbourne - Melbourne Simpson Barracks - Watsonia HMAS Cerberus - Cribb Point Puckapunyal Military Area - Puckapunyal Gaza Ridge Barracks – Bandiana East RAAF Base Wagga - Forest Hill Blamey Barracks - Kapooka Russell Offices - Russell Deakin Offices - Deakin Headquarters Joint Operations Command - Bungendore HMAS Albatross - Nowra Australian Hydrographic Office - Wollongong High Street Penrith - Penrith RAAF Base Glenbrook - Glenbrook HMAS Waterhen - Waverton Liverpool Military Area - Liverpool Victoria Barracks Sydney - Sydney HMAS Kuttabul - Potts Point Defence Plaza Sydney - Sydney RAAF Richmond - Richmond Defence Establishment Orchid Hills - Orchid Hills RAAF Williamtown - Newcastle Lone Pine Barracks - Singleton RAAF Amberley - Ipswich Gallipoli Barracks - Enoggera Kokoda Barracks - Canungra Army Aviation Centre - Oakey RAAF Base Townsville - Garbutt Lavarack Barracks - Townsville Ross Island - Townsville Objective Sites – Providing One logical view
    4. 4. Adoption across Defence <ul><li>Initially a “user pays” model 1999-2010 </li></ul><ul><li>+ Sharp focus on meeting business needs of workgroups / business units. </li></ul><ul><li>Main Drivers - Compliance, Discovery, Access control, Single source of truth, strong executive direction, $$ talks </li></ul><ul><li>- Value for money, fragmented uptake, inconsistent procedures, governance </li></ul>
    5. 5. Shifting Sands <ul><li>Initial paper based records management focus (2000-2003) </li></ul><ul><li>Objective keeps track of around 6.5 million Corporate files (2011) </li></ul><ul><li>Containing paper based physical records in Corporate files ~ 40 linear km’s </li></ul>
    6. 6. Filing culture
    7. 7. Digital records <ul><li>Gradual move to electronic formats - Capture at point of creation ~ 62 million objects (2011) </li></ul><ul><li>New records are “born digital”, with new formats emerging </li></ul><ul><li>Storage and preservation challenges </li></ul>
    8. 8. Growth - How big is big?
    9. 9. Corporate Rollout of Objective <ul><li>Installed user base of ~ 30,000 users </li></ul><ul><li>Add 30,000 users to Objective over the next 3 years – at a rate of 10,000 per annum </li></ul><ul><li>Introduce e-Learning courses to replace face to face training for “typical users” </li></ul><ul><li>Deploy Objective outside of Australia </li></ul><ul><li>Upgrade to Objective 8.x during 2012-2013 </li></ul>
    10. 10. Method <ul><li>Gap analysis - fill in partial implementations across Groups and Services </li></ul><ul><li>Cookie cutter approach for implementations </li></ul><ul><li>Simplify – Analyse shared drives - apply standard structures – regimented procedures </li></ul><ul><li>Rationalise - cleanse, de-duplicate, tidy </li></ul><ul><li>Migrate – lock shared drives – read-only </li></ul>
    11. 11. Schedule <ul><li>Six monthly tranches </li></ul><ul><li>Priorities endorsed by Defence Corporate Information Management Improvement Committee (DCIMIC) </li></ul><ul><li>3 year project duration </li></ul><ul><li>Completion by December 2013 </li></ul><ul><li>-- DEMONSTRATION -- </li></ul>

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