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Steps To A Successful e-Procurement Journey – The First Year In Review
 

Steps To A Successful e-Procurement Journey – The First Year In Review

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When it comes to eProcurement, many of the toughest challenges are faced in the first couple years, but spend management is really a journey not a destination. Whether you are just considering ...

When it comes to eProcurement, many of the toughest challenges are faced in the first couple years, but spend management is really a journey not a destination. Whether you are just considering beginning the journey, or whether you’re in your second decade, this session is a must attend. During this time we will hear how Bank of America has taken the vision of eProcurement to successful implementation, execution and beyond. We will look at many of the challenges they faced, technically, politically, and culturally, and the approaches that proved successful and not so successful. This will prove to be one of the most beneficial sessions to your journey in the upcoming years, whether you will be taking your first step or your 100th.

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  • Ariba’s On Demand applications and the Network generate measurable value to organizationsBuyer’s experience significant savings that fall right to the bottom lineSome savings are obvious (see above) but others less so. For example, a large Oil company was able to significantly cut inventory of replacement parts in its refineries due to the visibility into order status the network provided. This visibility not only enabled the managers to focus on the operations instead of whether a critical shipment was going to come, but also enabled them to reduce the excess inventory they needed as safety stock to ensure the refinery didn’t go downSuppliers experience savings through the automation of non-value added activities (like AR clerks having to call their customers each month to see when payments will be made)Suppliers also see top line growth from participation on the network – including net new business and increased wallet share with existing customers
  • SSAB has achieved global leadership in the development and production of highstrengthsteels. By replacingtraditionalsteelswithadvancedhighstrengthsteels, end productscan be madelighter, stronger and more durable. Thisassures the end user of better overall economy, whilealsoreducing the environmental impact by lowering the fuelconsumption, for instance. 
  • Check with Dennis, Karin and Bruce implementation dates
  • Pre-booking feature which is a legal requirement in Scandinavia wasn’t an available feature at the beginning of the implementation project.
  • IFS and VISMA aremissing?
  • Purchase Order2011: 84,600 POs – 2012: 75,160 POs – 2013 (q1): 16,360 PosEMEA spend: 1,9 billion euros in 2012
  • RemittanceAddress = Paytoaddress (supplier side) – requires bank account info. SSAB doesn’twanttohavethat information in AribaFake data (proposed solution)

Steps To A Successful e-Procurement Journey – The First Year In Review Steps To A Successful e-Procurement Journey – The First Year In Review Presentation Transcript

  • Steps to a Successful E-ProcurementJourney - the First Year in ReviewStefanie FraucielGlobal Upstream Implementation LeadSSAB EMEA© 2013 Ariba, Inc. All rights reserved.
  • #AribaLIVEDelivering Measurable BenefitsValue to Companies of All Sizes, Industries, Regions© 2013 Ariba, Inc. All rights reserved.2Supplier ValueBuyer ValueSourcingProcurementProcessAP ProcessComplianceWCM &Discount3-9%ProcessSavings$3-20Savings/Document1-8%SpendSavingsTotalSavingsFasterPaymentAR ProcessProcessingOrdersSales &MarketingIncreasedRevenue15-75%TimeSavings15-75%ProcessSavings5-32%RevenueIncreaseTotalSavingsSource: Ariba customer surveys and interviews
  • #AribaLIVEAriba Collaborative Value Chain –Direct, Indirect, Services© 2013 Ariba, Inc. All rights reserved.3• Spend DataEnrichment• SpendAnalysis• ContractCollaboration• Authoring• Repository• RequisitionOwnership• CatalogCompliance• ContractCompliance• ApprovalWorkflow• POCollaboration• POTransmission• Goods &ServicesReceipt• InvoiceReceipt• InvoiceCompliance• InvoiceApproval• ExceptionWorkflow•AwarenessMarketing• LeadCollaboration• ProposalCollaboration• BiddingOpportunity• ContractCollaboration• ContractRepository• CatalogCollaboration• CatalogSyndication• RequisitionCollaboration• SpecificationNegotiation• OrderCollaboration• OrderStatus• InvoiceDelivery• InvoiceCollaboration•Supplier Info;Performance Mgmt;Supplier Research• Company Profile Mgmt• Customer Account ManagementBuyer’s Processes: Analyze to PaySupplier’s Processes: Market to Cash•PaymentCollaboration•DiscountCollaboration• PaymentCollaboration• PaymentVisibility• WorkingCapitalCollaboration• Category /ProjectMgmt• RFI / RFP /AuctionCollaboration• SavingsTracking &Pipeline
  • #AribaLIVESpeaker Bio - Stefanie Frauciel• Stefanie Frauciel is the eSourcing Global Project Lead at SSAB, drivingimplementation of eSourcing, Contracts, Supplier information Management andSpend Visibility. Prior to SSAB she worked at Accenture and Ariba as a functionalimplementation consultant, Sourcing project manager and trainer for 6 years..© 2013 Ariba, Inc. All rights reserved.4
  • #AribaLIVEAriba – Live BerlinLessons learnt of the first 2 implementationyearsJune 2013Stefanie Frauciel
  • #AribaLIVEAgenda• Brief presentation of SSAB• SSAB’s reasons to implement an eSourcing & e-Procurement tool• SSAB’s chosen Ariba suite• Source to Contract deployment & usage status• P2I implementation project plan• Implementation lessons learnt & solutionsGeneral Implementation lessons learntSource to Contract (upstream modules)P2I (EMEA)Success factors• Ariba implementation results6Ariba Live - Berlin June 2013
  • #AribaLIVESSAB in 90 Seconds• Formed in 1978 through a merger of the steelworks:Domnarvets Järnverk in Borlänge,Oxelösunds Järnverk,Norrbottens Järnverk in Luleå.• A global leader in value added, high strength steel.SSAB offers products developed in close cooperation with its customers to reach a stronger, lighter andmore sustainable world.• The Group’s steel operations consist of 3 business areasEMEA, Americas, APAC and2 subsidiaries Plannja representing processing & Tibnor the group’s trading company.• SSAB employs 9000 people in over 45 countries around the world and operates production facilitiesin Sweden and the US. SSAB is listed on the NASDAQ OMX Nordic Exchange, Stockholm.• In 2012, SSAB sales amounted to almost SEK 38.9 billion i.e. 4.5 billion €.7Ariba Live - Berlin June 2013“For a stronger, lighter & more sustainable world”
  • #AribaLIVESSAB’s Geographical Presence8Ariba Live - Berlin June 2013Where are SSAB’sproduction plants?In Sweden3 production sitesIn theUSA
  • #AribaLIVESSAB Industry Application ExamplesIncreased strength and reduced weight9Ariba Live - Berlin June 2013Docol 1400 MZE – the safest UltraHigh Strength, electro galvanized steelfor the automotive industry- Automotive structural parts- Automotive side impact protection- Automotive bumpers- Automotive seatsLess crane weight, same strength
  • #AribaLIVEAgenda Brief presentation of SSAB• SSAB’s reasons to implement an eSourcing & e-Procurement tool• SSAB’s chosen Ariba suite• Source to Contract deployment & usage status• P2I implementation project plan• Implementation lessons learnt & solutionsGeneral Implementation lessons learntSource to Contract (upstream modules)P2I (EMEA)Success factors• Ariba implementation results10Ariba Live - Berlin June 2013
  • #AribaLIVESSAB’s Reasons to Implementan E-Sourcing and E-Procurement Tool11Ariba Live - Berlin June 2013SSABEMEASSABAmericasSSABAPACNo common purchasing system(3 not linked different ERPs)No e-Sourcing toolCurrent spend reporting tool only possible at very highSupplier (no visibility at line item nor supplier Supplierreporting)No Contract management system at SSAB Americasprior Ariba (sporadic vendor contract & pricecompliance)No supplier information & qualification managementtoolVery time consuming exercise to aggregate spend datafrom all 3 systems in EMEANext
  • #AribaLIVEAgenda Brief presentation of SSAB SSAB’s reasons to implement an eSourcing & e-Procurement tool• SSAB’s chosen Ariba suite• Source to Contract deployment & usage status• P2I implementation project plan• Implementation lessons learnt & solutionsGeneral Implementation lessons learntSource to Contract (upstream modules)P2I (EMEA)Success factors• Ariba implementation results12Ariba Live - Berlin June 2013
  • #AribaLIVESSAB’s Chosen Ariba Suite13Ariba Live - Berlin June 2013SupplierManagementVisibility ProcurementInvoicePaySourcing ContractsBest Practice Services Professional Services HelpdeskAriba Supplier NetworkImplemented Implemented Implemented Under implementation SIM ImplementedSPM: Not implemented yetSIM: Implemented
  • #AribaLIVEAgenda Brief presentation of SSAB SSAB’s reasons to implement an eSourcing & e-Procurement tool SSAB’s chosen Ariba suite• Source to Contract deployment & usage status• P2I implementation project plan• Implementation lessons learnt & solutionsGeneral Implementation lessons learntSource to Contract (upstream modules)P2I (EMEA)Success factors• Ariba implementation results14Ariba Live - Berlin June 2013
  • #AribaLIVESource to Contract Deploymentand Usage Status15Ariba Live - Berlin June 2013EMEA AMERICASImplemented Used Usage rate Implemented Used Usage rateSourcingYesQ1 2011YesVery low (17%)5 active in 2013 vs. 9 in2012 out 29 trainedusersYesQ1 2011YesVery low2 active out 7trained usersSIMYesQ4 2010Yes MediumYesQ4 2010YesforExisting alreadypurchasing approvedsuppliers to 90%Sourcing to 10%Resumed sincebeginningFebruary 2012SPM To be deployed at a later stage Yes To be used laterSpend VisYesQ3 2012YesHigh usageProject teamLow usage rateEnd usersTo be deployed at a later stageonce P2I project is liveContractsYesQ3 2012Yes High (66%)YesQ3 2011Medium MediumUpdated16.05.2013
  • #AribaLIVEAgenda Brief presentation of SSAB SSAB’s reasons to implement an eSourcing & e-Procurement tool SSAB’s chosen Ariba suite Source to Contract deployment & usage status• P2I implementation project plan• Implementation lessons learnt & solutionsGeneral Implementation lessons learntSource to Contract (upstream modules)P2I (EMEA)Success factors• Ariba implementation results16Ariba Live - Berlin June 2013
  • #AribaLIVEP2I Global Project Plan – SSAB17Ariba Live - Berlin June 20132012 2013 2014maj jun jul aug sep okt nov dec jan feb mar apr maj jun jul aug sep okt nov dec jan feb mar aprEMEA AmericasEMEA & AmericasDeploymentGo LiveJune 2013- Secure SSAB resources – Pre-Study PhaseEMEA & Americas Preparation phase- Program & Change Mgmt, Global designGo live P2I- Lisle Indirect (Wave 1)- EMEA (Wave 1)- CTL (Cut to length lines) (Wave 2a)- APAC (TBC)- Mill`s in NA (Wave 2b)TBD upon successful GL in Lisle- EMEA (Wave 2)ActivitiesDeploymentGo LiveSept. 2013GLEarly 2014Deployment
  • #AribaLIVEP2I EMEA - Phase 1> Focus on ”green” touchless flow18Ariba Live - Berlin June 2013• 80 suppliers in scope (95% from Sweden)• Increase collaboration between SSAB & their suppliers• Catalogues and Ariba Contract compliance ACC contractsCommodities in scope below:Facility managementOffice suppliesMarketing related servicesHR servicesTravelProtection equipmentEducation
  • #AribaLIVERequesterPO confirmation&Delivery confirmationChooses/Searches thegood or servicePO approval PO is sentSupplier ASupplier BSupplier CSupplier DSupplier ECataloguebased purchaseE-invoiceGoods receiptARIBANETWORKAutomatic3 way matchPaymentOK to pay filesent to ERPP2I EMEA Phase 1 goal: GREEN FLO19Ariba Live - Berlin June 2013
  • #AribaLIVEAgenda Brief presentation of SSAB SSAB’s reasons to implement an eSourcing & e-Procurement tool SSAB’s chosen Ariba suite Source to Contract deployment & usage status P2I implementation project plan• Implementation lessons learnt & solutionsGeneral Implementation lessons learntSource to Contract (upstream modules)P2I (EMEA)Success factors• Ariba implementation results20Ariba Live - Berlin June 2013
  • #AribaLIVEGeneral Implementation lessons learnt• Getting buyers & internal stakeholders to understand, see thebenefits of a new way of working & to execute accordingly.• Strong management mandate needed.• Acceptance of the necessity to change way of working.• Fewer user adoption hurdles to overcome for the”Internet” generations.21Ariba Live - Berlin June 2013
  • #AribaLIVEAgenda Brief presentation of SSAB SSAB’s reasons to implement an eSourcing & e-Procurement tool SSAB’s chosen Ariba suite Source to Contract deployment & usage status P2I implementation project plan• Implementation lessons learnt & solutions General Implementation lessons learntSource to Contract (upstream modules)P2I (EMEA)Success factors• Ariba implementation results22Ariba Live - Berlin June 2013
  • #AribaLIVESupplier Information ManagementProject start Q1 201123Ariba Live - Berlin June 2013• SSAB’s Objectives: Implementation1. Common & global supplier database + common of way of workingSystem to support strategic purchasing work2. Internal SSAB supplier approval status:– Approved for Sourcing : Potential suppliers (RFx suppliers)– Approved for Purchasing : (Contracts & P2I: Purchase to Invoice)3. Reduce administrative supplier information maintenance tasks– Yearly automatic update reminders4. Ability to have different approval rules per business area.– Americas : Site based approval– EMEA : EMEA specific commodity codes based approval5. CSR information– Risk country mapping– CSR supplier status– High risk supplier flagging mechanismQ1 2011Q1 2011Q1 2011Q4 2011Requirement sincesummer 2012Implementationtarget Q2-Q3 2013
  • #AribaLIVESupplier Information Management24Ariba Live - Berlin June 2013• Implementation lessons learnt Implementation1. New registration process with 12s1– Challenging transition to 12s1 new process– Possibility to not complete the registration process2. Different approval flow per business area– Site based in Americas– EMEA custom commodity based in SwedenQ3 2012Q1 2012Next
  • #AribaLIVE1. Supplier creates his cloud profile2. Supplier answers SSAB’s profile questionnaireSupplierSelf-registrationinvite via emailSIMContractSupplier Registration Process inAriba at SSAB25Ariba Live - Berlin June 2013Strategic buyerAPPROVESthe supplierSourcingSupplier must beapproved to be usedin both the Contractand Sourcing modulesBuyerPossibility for supplier to stopregistration process without anywarningBack
  • #AribaLIVESourcing (Project start Q4 2010)26Ariba Live - Berlin June 2013• SSAB’s Objectives: Implementation1. Common of way of workingSystem to support strategic purchasing work2. Visibility into tender results, participation rates3. Traceability of tender information, invited suppliers4. Greater savings potential5. Internal collaborationQ1 2011Q1 2011Q1 2011Q4 2011Q1 2011
  • #AribaLIVESourcing (Project start Q4 2010)27Ariba Live - Berlin June 2013• Implementation lessons learnt: Implementation1. Local key-user support was missing for 1 year,– Key-user structure re-established in spring 20132. Mandatory use of the Sourcing module as of 1st June 20133. Not all buyers trained yet (40% in EMEA)4. Lack of motivation and willingness amongst buyersto switch from email based RFPs to Ariba– Belief that email RFPs are easier & faster to manage5. Difficulty for buyers to understandAriba Sourcing module benefits6. Outsourcing of certain functions of the EMEApurchasing department doesn’t contributeto an enthusiastic use of Ariba SourcingQ2 2013Q2-Q3 2013Q1 2011-Q2 2013Q2 2013Q1 2011-Q2 2013Q1 2011-Q2 2013
  • #AribaLIVESpend Visibility (Spring 2011: project start)28Ariba Live - Berlin June 2013• Objectives: Implementation1. System to support strategic purchasing work2. Visibility into global SSAB spend (EMEA + Americas)& analysis at a granular level (supplier & line item level )3. View of aggregated EMEA spend per site and per supplier4. Faster spend data analysis timeQ1 2011Q1 2011Q1 2011Q4 2011
  • #AribaLIVESpend Visibility (Spring 2011: project startin EMEA)29Ariba Live - Berlin June 2013• Implementation lessons learnt: (½) Implementation1. 3 different source systems– Different data models– 6060 active ERP suppliers (from all 3 ERPs)– 1730 duplicate suppliers– 1 of the data models requires a complex data extraction processfrom 2 local source systems2. Difficulties in understanding SSAB’s own ERP systemdata model structure & finding the data to load to Ariba.– Under-estimation regarding the time effort of IT resources’ involvement– Naming of fields in ERP systems doesn’t necessarily match with Ariba’ SV fields.3. Difficulties in identifying the invoice types that should be uploadedto Ariba due to different invoice status types.4. Original currency vs. SEK amount– SV applies the uploaded SSAB daily exchange ratesto the original currency amounts, which calculates a SEK amountthat isn’t the SEK actual invoiced SEK amount reported in SSAB EMEA.– Daily exchange rates vs. negotiated /secured exchange rates.Q3 2012InimplementationQ3 2012Q4 2012
  • #AribaLIVESpend Visibility30Ariba Live - Berlin June 2013• Implementation lessons learnt (2/2) Implementation5. Invoice commodity classification enrichment process– Poor SSAB invoice data quality in ERPs– (no SSAB internal commodity codes available, poor invoice description,product information available randomly…)– As per Ariba SLA only 90% of SSAB’s spend is to be enrichedbut SSAB’s raw material spend accounts for ~ 60% of the EMEA spend.– Complexity of the mapping process between SSAB’s data towards UNSPSC» Mapping to the lowest UNSPSC / ACT level proved to be challengingto find an equivalent in SSAB’s EMEA Commodity Code tree.» SSAB EMEA decided to initiate a mapping from their internal commodityclassification towards UNSPSC and load this data additionally to the source system data.(on-going)6. 360 degree supplier view report– Upstream supplier enrichment wasn’t part of the original SV scope of work– Hence SV data wouldn’t show on the 360 degree view report– Solved by displaying the data based on the global enriched ultimateparent + upstream enrichmentUnderimplemen-tationQ3 2012
  • #AribaLIVE360-degree View Report per SupplierOne of SSAB’s op 5 goals of SSAB31Ariba Live - Berlin June 2013• Lessons learnt: SSAB thought 360 report would match automatically Spend data with SIMsupplier, but we discovered during the implementation that an upstream supplier enrichment wasneeded….ACTIVE CONTRACTSSOURCING ACTIVITYSPEND
  • #AribaLIVEContracts32Ariba Live - Berlin June 2013• Objectives: Implementation1. Common of way of workingSystem to support strategic purchasing work2. Visibility3. Traceability4. Internal collaboration5. Contract compliance– In implementation with P2I / P2PQ1 2013Q1 2013Q1 2013Q1 2013Q1 2013
  • #AribaLIVEContracts33Ariba Live - Berlin June 2013• Implementation lessons learnt: Implementation1. Necessity to teach buyersto follow-up on expired contracts– Difference between Expired vs. Closed status2. Difficulty for buyers to identify a suitable UNSPSC codeQ1-Q3 2013
  • #AribaLIVEAgenda Brief presentation of SSAB SSAB’s reasons to implement an eSourcing & e-Procurement tool SSAB’s chosen Ariba suite Source to Contract deployment & usage status P2I implementation project plan• Implementation lessons learnt General Implementation lessons learnt Source to Contract (upstream modules)P2I (EMEA)Success factorsAriba implementation results34Ariba Live - Berlin June 2013
  • #AribaLIVEP2I EMEA: Project Task Phase 1• Implement a unified “Procure to Invoice” solution for SSAB EMEAAchieve a common way of working within SSAB globally andwith SSAB EMEA,Unify the 3 production units currently disconnected ERPs in Sweden,Achieve an electronic ”green” touchless flow (invoice automation).• Users in scopeApprox. 5 000 requesters in EMEA80 suppliers in phase 1 (with catalogues & contracts)– Remaining suppliers to be on-boarded in the following phases35Ariba Live - Berlin June 2013
  • #AribaLIVESSAB - P2I Learning Points• Learning and adjusting to a new process is better and can givemore benefits than customizations, more effective in the longterm perspective (maintenance etc.)• Starting with a smaller scope is a good ideaA pre-study changed SSABs scope,"smart” since there is a lot to learn about the system.• Need for Ariba to have a clear vision to SSAB’s requirement ofthe helicopter overview of the full Ariba integrated suite.• Align upstream and downstream supplier registration process.36Ariba Live - Berlin June 2013
  • #AribaLIVEAgenda Brief presentation of SSAB SSAB’s reasons to implement an eSourcing & e-Procurement tool SSAB’s chosen Ariba suite Source to Contract deployment & usage status P2I implementation project plan• Implementation lessons learnt General Implementation lessons learnt Source to Contract (upstream modules) P2I (EMEA)– Success factorsAriba implementation results37Ariba Live - Berlin June 2013
  • #AribaLIVEAriba Implementation Success Factors• Involve stakeholders and the people affected by the new way of working.• Convey the reasons for the changed way of working & highlight benefits repeatedly for end users& for the company as a whole.• Management to highlight repeatedly the utmost importance of every buyer’s commitment toachieve the overall purchasing world class goal.• Train buyers on a new way of close communication with suppliers regarding the new way ofworking.• Regular & clear communication from purchasing management about implementation progressand road map to achieve (KPI) to end users.• Continuous education in the system.• Local support via Key-User community• Easily available simple & concise user guides in Ariba on dashboards e.g.38Ariba Live - Berlin June 2013
  • #AribaLIVEAgenda Brief presentation of SSAB SSAB’s reasons to implement an eSourcing & e-Procurement tool SSAB’s chosen Ariba suite Source to Contract deployment & usage status P2I implementation project plan Implementation lessons learnt General Implementation lessons learnt Source to Contract (upstream modules) P2I (EMEA) Success factorsAriba implementation results39Ariba Live - Berlin June 2013
  • #AribaLIVEAriba Implementation Results at SSABEMEA Two Years after theImplementation Start Since Q1 201140Ariba Live - Berlin June 2013SSABEMEASSABAmericasCommon purchasing system (in implementation in 2013)(3 not linked different ERPs) – integration towards 1 ERP forCommon global e-Sourcing tool availableSpend reporting tool now possible at ERP Supplier & line item level.Dashboards available.Common global contract management system at SSABCommon global supplier information & qualification management tool& instituted approval processesEasy aggregated EMEA spend visibilityGreatly reduced spend data collection time from 4 to 5 weeks to 15 to30mnGL Sept. 2013 GL June 2013Pending P2I GLVisibility onEMEA spendBack
  • #AribaLIVESSAB Facts Since Ariba Implementation41Ariba Live - Berlin June 2013• SourcingTrained users Active users2011 1 12012 8 22013 8 2Trainedusers% trainedusersActiveusersAdoptionrate2011 16 42% 1 0.02%2012 23 60% 9 23%2013 29 76% 6 17%
  • #AribaLIVESSAB Facts Since Ariba Implementation42Ariba Live - Berlin June 2013• Contracts- Number of trained users– 2011: EMEA: 0, Americas: 1– 2012: EMEA: 55 (87%), Americas: 13– 2013: EMEA: 63 (76%), Americas: 13Cumulated nb of contracts 2011 2012 2013SSAB Americas 10 73 83SSAB EMEA - 662 1068
  • #AribaLIVESSAB Facts Since Ariba Implementation43Ariba Live - Berlin June 2013• SIM: registered suppliers- Number of trained users– 2011: EMEA: 4 (42%), Americas: 1– 2012: EMEA: 23 (60%), Americas: 14– 2013: EMEA: 29 (76%), Americas: 14– 1381: Total suppliers approved for Purchasing (EMEA + AMERICAS)– 203 : Total suppliers approved for Sourcing (12% of all suppliers) (EMEA + AMERICAS)• Spend- Number of trained users– 2011: EMEA: 0– 2012: EMEA: 55 (87%)– 2013: EMEA: 55 (87%)– 4928 global enriched suppliers– 5436 ERP suppliersCumulated nb of invoices in K 2011 2012 2013 q1SSAB Americas PendingP2IPendingP2IPendingP2ISSAB EMEA 188 K 348 K ~ 35 K
  • #AribaLIVEThe biggest success factor• ”Voulez-vous?”• Translation: ”Do you want to?”44Ariba Live - Berlin June 2013
  • #AribaLIVEThanks for Your Participation Today!45Ariba Live - Berlin June 2013
  • #AribaLIVEAPPENDIX46Ariba Live - Berlin June 2013
  • #AribaLIVESupplier Creation Process in Ariba& SSAB EMEA ERP47Ariba Live - Berlin June 2013
  • #AribaLIVESIMSource to Contracts Purchase to InvoiceSupplier Workspace +SSAB SPQSupplier approval SystemgeneratedACM ID + AN IDERPIFSEMEAP2I parent realmCan hold some of SPQ data. Cloud profile infoSupplier is automatically replicated in each child realm fromthe parentP2I childRealm USSAPCommon supplierchild 1Common supplierchild 2Partitionedsupplier child 1necessary fortransactionsPartitioned supplierchild 2necessary for transactionsPartitioned supplierchild 3necessary for transactionsP2I childEMEAP2I childGeneric US LisleSupplierlocations ANId#VISMAPayment system (EMEA)Accounting data master systemXI/PI: middlewarePopulates IFS id inP2I EMEA childAriba Cloud/Network1. Supplier Self-registersPOse-invoiceSupplier ABuyer2. Supplier created in SIM replicatesin P2I parent automaticallySupplier ACommon supplierchild?Checkwith IFS1. After supplier has registered in Ariba,SSAB Buyer creates supplier in IFS incl.payment info.2. Buyer enters IFS id in Ariba SIM.RequesterOK to pay file sent to IFSthrough Middleware / ITKCHECK WITH ARIBAAriba Live - Berlin June 201348
  • #AribaLIVESpend Visibility EMEA Implementation Plan• Kick-off : 29th March 2011• Mapping between SSAB ERP : May-June 2012systems & Ariba Acquisition schema• Data extraction process : Oct. - Jan. 2012• 1st data load on test sitefor one site only OXL (2011till Oct.) : Dec 2011the 2 other sites on test site : Jan 2012• 1st data load validation for all 3 EMEA sites : end of March 2012• 1st invoice & supplier enrichment : May 2012Review of enrichment results : June 2012• 2nd data load (2012 till end of August) : Sept. 2012Data correction process : Sept. 2012- Dec 2012• Initial SV introductory end-user training : Oct-Dec 2013• 3rd data load 2012 Sept-Nov : Dec. 2012Data correction process : Dec. 2012 – Feb. 2013• 4th data load 2012 Dec. : Jan 2013• Key-user SV training : March 2013• 5th data load Q1 2013 : April 2013• Status of available spend data: 2011, 2012, Q1 2013• Next steps: Final corrections + monthly load + 2nd supplier enrichment + training49Ariba Live - Berlin June 2013
  • Questions?Ariba Live - Berlin June 201350
  • #AribaLIVEPlease Complete Session Survey© 2013 Ariba, Inc. All rights reserved.51Find Sessionin ScheduleClickChoose oneRateSessionThank you for joining usClick Survey andSelect BreakoutSession Survey