Global eInvoicing - London

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Electronic invoicing has emerged as a strategic initiative for organizations to drive process efficiency and realize significant hard dollar savings through improved collaboration with cross-border trading partners. Learn from companies who have successfully deployed a global e-Invoicing program that complies with local tax authorities for digital signature authentication, VAT compliance, and archival for both buyers and sellers.

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Global eInvoicing - London

  1. 1. Global e-Invoicing<br />Compliant Cross-Border Trade<br />© 2011 Ariba, Inc. All rights reserved. <br />
  2. 2. Speakers<br />Ariba Host<br />James Tucker<br />Speaker<br />Christiaan van der Valk, President, TrustWeaver<br />© 2011 Ariba, Inc. All rights reserved. <br />2<br />
  3. 3. Contribution to Public Revenue<br />Approximately 30% of all taxes, which represent over 30% of GDP in OECD countries<br />3<br />© 2011 Ariba, Inc. All rights reserved. <br />
  4. 4. Why the invoice?<br />4<br />© 2011 Ariba, Inc. All rights reserved. <br />
  5. 5. Is electronic different?<br />Viewed as both a threat and opportunity by tax administrations<br />Threat because electronic information is more malleable, open networks exposed and massive automation errors can be catastrophic<br />Opportunity to ease audit (click a button), lower costs through smaller audit surface<br />Data mining “e-audit” opportunities<br />Hard to escape different treatment due to massively different treatment in other laws and business practice (IT security market alone is worth >25 billion USD)<br />For businesses: technology choices require more investment and thus predictability<br />5<br />© 2011 Ariba, Inc. All rights reserved. <br />
  6. 6. Objectives of Most Businesses<br />Cost-effective LEGAL CERTAINTY: know 100% for sure in advance that you are compliant<br />MINIMUM AUDIT SURFACE: ensure quick, painless audits<br />A UNIFIED APPROACH: use a single approach across all jurisdictions involved in your data flows<br />INTEROPERABILITY with major market players, supply chains, etc.<br />FREEDOM to change processes, people, systems, legal structures and operators without risk or audit costs<br />6<br />© 2011 Ariba, Inc. All rights reserved. <br />
  7. 7. Legally permitted?<br />All OECD member states except Japan<br />16 out of G20 members<br />Very few other countries explicitly regulate conditions<br />Huge difference in approaches<br />7<br />© 2011 Ariba, Inc. All rights reserved. <br />
  8. 8. No Simple Regulatory Formula<br />Prescriptive requirements<br />Brazil<br />70%<br />Mexico<br />60%<br />EU <br /><10%<br />Strong mandate<br />Fully optional<br />New <br />Zealand<br />50%<br />Non-prescriptive requirements<br />8<br />© 2011 Ariba, Inc. All rights reserved. <br />
  9. 9. Tax Audit Options<br />Latin America, <br />Russia<br />EU, Other countries<br />Australia, <br />Netherlands<br />9<br />© 2011 Ariba, Inc. All rights reserved. <br />
  10. 10. Automation Is Key, but Major Savings Can Be Achieved Without<br />10<br />© 2011 Ariba, Inc. All rights reserved. <br />
  11. 11. Average Risk<br />11<br />© 2011 Ariba, Inc. All rights reserved. <br />
  12. 12. Total Life Cycle Risk Mitigation<br />12<br />© 2011 Ariba, Inc. All rights reserved. <br />
  13. 13. Takeaways<br />Compliance has many facets that must be managed<br />Change management is key<br />Countries have different approaches<br />Challenges can be overcome by focusing on common denominators and mature good practice definitions<br />Risk-free global e-invoicing is not an abstract thing of the future<br />Extremely cost-effective future-proof solutions exist<br />Used successfully by thousands of companies already<br />Tax administrations love it<br />No company can afford to ignore the extraordinary benefits of e-invoicing<br />13<br />© 2011 Ariba, Inc. All rights reserved. <br />
  14. 14. Ariba e-Invoicing<br />James Tucker<br />© 2011 Ariba, Inc. All rights reserved. <br />14<br />
  15. 15. Proven Success<br />© 2011 Ariba, Inc. All rights reserved. <br />15<br />T O U C H L E S S P R O C E S S I N G<br /><ul><li>Over 1,000 global suppliers enabled
  16. 16. From 80% to 96% touchless
  17. 17. 96% on-time payment w/ e-Invoices</li></ul>ExxonMobil<br />E X C E P T I O N A V O I D A N C E<br /><ul><li>Replaced pay upon receipt with invoice automation
  18. 18. Increased on-time payment by 20%
  19. 19. Extended DPO through on-time control</li></ul>AstraZeneca<br />G L O B A L C O M P L I A N C E <br /><ul><li>75% reduction in A/P cost
  20. 20. 90% of global invoicing with Ariba
  21. 21. 100% touchless PO-invoicing</li></li></ul><li>16<br />Buyer 1 <br />Buyer 2<br />Buyer n<br />Collaboration Challenges: Buyer’s Perspective<br />Sourcing<br />Sales<br />why successful SE is critical<br />Procurement<br />Billing<br />Supplier 1 <br />AP/Finance<br />Receivables<br />Sourcing<br />Sales<br />Procurement<br />Billing<br />Supplier 2<br />AP/Finance<br />Receivables<br />Sourcing<br />Sales<br />Procurement<br />Billing<br />Supplier n<br />AP/Finance<br />Receivables<br />Managing supplier integration<br />Limited enablement tools or expertise<br />Low supplier adoption<br />Managing supplier master Data<br />© 2011 Ariba, Inc. All rights reserved. <br />
  22. 22. Collaboration Challenges: Supplier’s Perspective<br />© 2011 Ariba, Inc. All rights reserved. <br />17<br />Buyer 1 <br />Buyer 2<br />Buyer n<br />Sourcing<br />Sales<br />why successful SE is critical<br />Procurement<br />Billing<br />Supplier 1 <br />AP/Finance<br />Receivables<br />Sourcing<br />Sales<br />Procurement<br />Billing<br />Supplier 2<br />AP/Finance<br />Receivables<br />Sourcing<br />Sales<br />Procurement<br />Billing<br />Supplier n<br />AP/Finance<br />Receivables<br />Managing customers and documents<br />Limited tools and expertise<br />Multiple customer requests<br />Managing customer master data<br />
  23. 23. The Solution: The Networked EnterpriseTrading Partner Discovery, Connectivity and Collaboration<br />© 2011 Ariba, Inc. All rights reserved. <br />18<br />Buyer 1 <br />Buyer 2<br />Buyer n<br />Sourcing<br />Sales<br />The Networked Enterprise<br />Procurement<br />Billing<br />Supplier 1 <br />AP/Finance<br />Receivables<br />Sourcing<br />Sales<br />Procurement<br />Billing<br />Supplier 2<br />AP/Finance<br />Receivables<br />Sourcing<br />Sales<br />Procurement<br />Billing<br />Supplier n<br />Supplier n<br />AP/Finance<br />AP/Finance<br />Receivables<br />Receivables<br />50% More Likely to:<br />Source: “The Rise of the Networked Enterprise”, December 2010, McKinsey; Jacques Bughin and Michael Chui<br /> Gain Market Share<br /> Achieve Higher Margins<br /> Increase Sales<br />
  24. 24. © 2011 Ariba, Inc. All rights reserved. <br />19<br />Buyer 1 <br />Buyer 2<br />Buyer n<br />The Solution: Ariba Collaborative Business CommerceSupplier Connectivity and Transaction Automation<br />Sourcing<br />Sales<br />Collaborative Business Commerce<br />Procurement<br />Billing<br />Supplier 1 <br />AP/Finance<br />Receivables<br />Sourcing<br />Sales<br />Procurement<br />Billing<br />Supplier 2<br />AP/Finance<br />Receivables<br />Sourcing<br />Sales<br />Procurement<br />Billing<br />Supplier n<br />Supplier n<br />AP/Finance<br />AP/Finance<br />Receivables<br />Receivables<br />Ariba Commerce Cloud<br /> Leading Technology<br /> Largest Community<br /> Global Capabilities<br />
  25. 25. © 2011 Ariba, Inc. All rights reserved. <br />20<br />SELLERS<br />BUYERS<br />MANAGECASH<br />Sourcing<br />BUY<br />Sales/Mktg.<br />SELL<br />Order Mgmt.<br />Procurement<br />Treasury/APFinance<br />AR/Finance<br />IT<br />IT<br />Ariba Collaborative Commerce Solutions<br />TECHNOLOGY<br />Applications<br />Analytics<br />Integration<br />COMMUNITY<br />Collaboration<br />Partners<br />Network<br />CAPABILITIES<br />Expertise<br />Support<br />Enablement<br />3rd Party Apps<br />Business Intelligence<br />Banks & Financing<br />Integration<br />
  26. 26. Network<br />Adapter<br />PO & Invoice Pro<br />Extend 3rd Party Systems to All Suppliers with the Ariba Network Global supplier visibility, connectivity and collaboration<br />Ariba Discovery<br />Discount & Pay Pro<br />Supplier Portal<br />BUYERS<br />SUPPLIERS<br />Catalogs & Contracts<br />3rd Party Systems<br />Direct<br />MRO<br />Catalog Punch-Out<br />PO Automation<br />Services<br />NETWORK®<br />Invoice Automation<br />Buyer<br />Payment Automation<br />Indirect<br />Banks/ACH<br />IT<br />3rd Party Apps<br />Business Intelligence<br />Banks & Financing<br />Integration<br />21<br />© 2011 Ariba, Inc. All rights reserved. <br />
  27. 27. © 2011 Ariba, Inc. All rights reserved. <br />22<br />Ariba Global Compliance<br />Austria<br />Belgium<br />Cyprus<br />Czech Republic<br />Denmark<br />Estonia<br />Finland<br />France<br />Germany<br />Great Britain<br />Hungary<br />Ireland<br />Italy<br />Latvia<br />Luxembourg<br />Netherlands<br />Norway<br />Poland<br />Portugal<br />Romania<br />Slovakia<br />South Africa<br />Spain<br />Sweden<br />Switzerland<br />Australia<br />Hong Kong<br />Malaysia<br />New Zealand<br />Singapore<br />Canada<br />USA<br />Puerto Rico<br />
  28. 28. Ariba European Compliance<br />© 2011 Ariba, Inc. All rights reserved. <br />23<br />Found compliant and <br />signed off by KPMG<br />Invoicing for domestic trade <br />must be In local language<br />Bulgaria<br />Lithuania<br />Slovenia<br />Austria<br />Belgium<br />Cyprus<br />Czech Republic<br />Denmark<br />Estonia<br />France<br />Finland<br />Germany<br />Great Britain<br />Hungary<br />Ireland<br />Italy<br />Latvia<br />Luxembourg<br />Netherlands<br />Norway<br />Poland<br />Portugal<br />Romania<br />Slovakia<br />Sweden<br />Iceland<br />Finland<br />Russia<br />Norway<br />Estonia<br />Latvia<br />Denmark<br />Lithuania<br />Belarus<br />Ireland<br />Poland<br />Netherlands<br />UK<br />Germany<br />Ukraine<br />Belgium<br />Czech<br />Republic<br />Luxembourg<br />Slovakia<br />Moldova<br />Austria<br />Hungary<br />Romania<br />Switzerland<br />Slovenia<br />France<br />Croatia<br />Bosnia<br />H-govina<br />Serbia<br />Bulgaria<br />Montenegro<br />Italy<br />Macedonia<br />Portugal<br />Albania<br />Turkey<br />Spain<br />Greece<br />Cyprus<br />
  29. 29. Roadmap AP Process Cost Savings<br />Paper <br />Based<br />Zero - Touch<br />Paper Free<br />Imaging<br /> Enabled<br />E-Invoicing<br />Manual<br />P-to-P<br />Workflow<br />PAYSTREAM FINANCIAL AUTOMATION SURVEY<br />PAYSTREAM FINANCIAL AUTOMATION SURVEY<br />24<br />
  30. 30. E-Invoicing Identified as The Primary Enabler for Working Capital<br />25<br />© 2011 Ariba, Inc. All rights reserved. <br />
  31. 31. Savings Levers to Help You Build a Better Business Case $15 Million in Working Capital Impact for Every $1 Billion in Spend<br />© 2011 Ariba, Inc. All rights reserved. <br />26<br />“<br />“<br />70% Cost Take Out<br />available resources <br />“<br />“<br />3-for-1<br />“<br />“<br />9-for-1<br />“<br />“<br />3-for-1<br />26<br />
  32. 32. Q&A<br />Take Action<br />Get copy of slides – send Email request to jtucker@ariba.com <br />Download copy of free CFO Research white paper at <br />http://www.ariba.com/resourcelibrary<br />Register for free Best-Practice Learning Series at www.ariba.com/programs/invoicenow– get CPE credits from IAPP <br />Visit the Ariba e-Invoicing booth<br />27<br />James Tucker<br />Director, Product Marketing<br />Ariba Network & Financial Solutions<br />Email: jtucker@ariba.com<br />Phone: +1.650.390.1702<br />© 2011 Ariba, Inc. All rights reserved. <br />
  33. 33. Questions<br />© 2011 Ariba, Inc. All rights reserved. <br />28<br />
  34. 34. “Safe Harbor” and Confidential Information Statement<br />This information reflects the status of Ariba solution planning as of January 2011. All such information is the Confidential Information of Ariba (per the contract between our companies), and must not be further disclosed, as stated in the confidentiality clause of that contract. This presentation contains only intended guidance and is not binding upon Ariba to any particular course of business, product strategy, and/or development. Its content is subject to change without notice. Ariba assumes no responsibility for errors or omissions in this document. Ariba shall have no liability for damages of any kind including without limitation direct, special, indirect, or consequential damages that may result from the use of these materials.<br />© 2011 Ariba, Inc. All rights reserved. <br />29<br />
  35. 35. Global e-Invoicing<br />Compliant Cross-Border Trade<br />© 2011 Ariba, Inc. All rights reserved. <br />

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