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#AribaLIVE
@ariba
Ariba Services Implementation Customer Panel
Ben Vassar, Manager – Procure to Pay Systems, Seventy Seven Energy
April 9, 2014
© 2015 Ariba – an SAP company. All rights reserved.
#AribaLIVE @ariba
Company Facts
• Oil & Gas services company
• Spun off from Chesapeake
Energy July 1, 2014
• NYSE: SSE
• Annual Revenues of $2.0B
• Over 4,500 employees
© 2015 Ariba – an SAP company. All rights reserved.2
#AribaLIVE @ariba
Areas of Operations
Niobrara Shale
Anadarko Basin
Permian Basin
– Oklahoma City Headquarters
– Selected Field Offices Eagle Ford Shale
Haynesville Shale
Barnett Shale
Marcellus Shale
Utica Shale
As of 12/31/2014
Significant footprint in the most economical plays, including Eagle Ford, Niobrara, and Utica shales
#AribaLIVE @ariba
2011 2013 2014
CHK establishes internal
oilfield services division,
Chesapeake Oilfield
Services. CHK strategic review determines services
division should be independent.
Tax-free spin effective July 1, 2014.
Initial market cap of $2.7 billion.
Seventy Seven Energy History
Initial purchase of SAP toolsets
using P2P module.
Go-live SAP and Ariba new
systems.
Design, staffing, planning,
prep-work
Kick Off Ariba & SAP
Implementation
© 2015 Ariba – an SAP company. All rights reserved.4
#AribaLIVE @ariba
Procurement Landscape
© 2015 Ariba – an SAP company. All rights reserved.5
Ariba & SAP ModulesBusiness Unit Description of Products & Services Procurement Drivers
Land
Drilling
Hydraulic
Fracturing
Equipment
Rentals
Oilfield
Trucking
 Provides land drilling and drilling-related services,
including directional drilling
 Marketed fleet includes 26 Tier 1 rigs, 57 Tier 2 rigs and 7
Tier 3 rigs
 Provides high-pressure hydraulic fracturing services
 10 hydraulic fracturing fleets with an aggregate of 400,000
horsepower
 Provides premium rental tools , equipment, and
specialized services
 Provides water transport and disposal solutions
 Provides drilling rig relocation and logistics services
 Provides equipment relocation
 Capital equip. & spares
 Repair parts
 MRO
 Temp & skilled labor
services
 O&G industry services
 Capital equip. & spares
 Repair parts
 MRO
 Direct materials
 Temp labor services
 O&G industry services
 Capital equip. & spares
 Repair parts
 MRO
 3rd Party rentals
 Temp & skilled labor
services
 O&G industry services
 Capital equip. & spares
 Repair parts
 MRO
 3rd Party services
 Temp labor services
 O&G industry services
#AribaLIVE @ariba
Ariba Cloud Solutions Deployed
• Ariba Supplier Information and
Performance Management (SIPM)
 Maintains supplier records (W-9, Address,
POCs, Questionnaire, Qualification)
 SSE uses SIPM as supplier point of entry into
ERP (SAP ECC)
• Ariba Sourcing Pro
 Engage suppliers with RFx
 SSE uses Sourcing for RFQ, RFP, Project
design and tracking (adopting)
• Ariba Contract Management Pro
 Load and/or create contracts (MSA,MPA)
 SSE uses this module to store Master Purchase
Agreements and to springboard
procurement compliance
• Ariba Procure-to-Pay Pro (P2P)
 Procurement module to create requisitions,
purchase orders, goods receipts, and invoices
 SSE uses P2P to create orders, goods receipt,
and process manual and electronic invoices
• Ariba Network (AN)
 Central hub for electronic transacting between
buyer and seller. Supplier enablement.
 SSE uses the AN to send POs, receive
invoices, and configure transaction rules
• Ariba Open Invoice Conversion
Services (ICS)
 Partner to process paper invoices to the AN
 SSE uses ScanOne
6
Leveraged Ariba Consulting Services to deploy the following Ariba solutions:
#AribaLIVE @ariba
2014
Begin enterprise
wide SAP blueprint
Configure Ariba Downstream
& Upstream Cloud Solutions
Workshops, Demos, Q & A GO-LIVE! Upstream Modules
SIM, Sourcing, Contracts
Solution Deployment Timeline
Execute Upstream Testing
SIM, Sourcing, Contracts GO-LIVE!
SAP and Ariba P2P
Kick Off Ariba ICS, SIM, Sourcing, Contracts
Upstream Core Team Training
Team Preparation
Project Review
Begin Upstream Discovery
Kick Off Ariba & SAP P2P
Value Stream Implementation
P2P Core Team Training
Team Preparation
Project Review
Ariba Team Orientation
Begin P2P Discovery
2014 2015May Jun Jul Aug Sep Oct Nov Dec Jan
Execute P2P Testing
FIT & UAT
Pre Go-Live Preparation
Finalize P2P
Conduct Training
Change Management
Ariba Consulting Services Support for SSE: (1) Project Manager for entire project oversight
• Upstream  (2) Functional On-Site + (2) Functional Shared Service
• P2P  (1) Functional On-Site + (1) Functional Shared Service + (1) Technical On-Site + (1)
Technical Shared Service
© 2015 Ariba – an SAP company. All rights reserved.7
#AribaLIVE @ariba
Deployment Experience
• Deployment Experience – Fast paced, intense, efficient, lean, tough
 Ariba Consulting Services consultants knowledgeable and professional
 Project began on-time but was flexible enough to accommodate the business
 SIM + Sourcing Lead was able to interface with Supply Chain and Business
Solutions group and simultaneously architect and configure both products
 Contracts Lead was able to interface with Contracts Management and
survey a transitory landscape to assist in creation of entire new contracts
business process.
 P2P Lead was able to coordinate multiple demos and interface with all
SSE Business Units and translate their needs into varying P2P solutions
© 2014 Ariba – an SAP company. All rights reserved.8
#AribaLIVE @ariba
Lessons Learned
• Time goes by faster than you think…
 Take advantage of Core Team Training and spend as much time as possible
pre-deployment to review product documentation to get full scope capabilities
 Give the project the time it deserves – more time up front means less time at the back end
• Build the right team
 Survey the project plan and required resources and determine the right number of
resources to include or engage in the project
 Identify the proper stakeholders external to the project and be prepared to face
challenges if you have a multi-dimensional business with conflicting requirements
• Survey Your Landscape
 Know what you need, know what you don’t need, and know what can wait…
 Focus on quick wins and solutions that give the most value first
9 © 2015 Ariba – an SAP company. All rights reserved.
#AribaLIVE @ariba
Lessons Learned, Pt. 2
• Don’t Underestimate Change Management
 Understand that new systems scare employees
 Be prepared to spread information and keep employees informed
 Engage supplier (or buyer) base well in advance of deployment to give notice
• Testing is the Most Important Element
 Dedicate adequate time and resources to establish a solid testing plan
 Test thoroughly, and then test again
 Ask the right questions and think outside the box – leave no stone unturned
• Dedicate Time and Resources to Train Users
 Identify trainers as early as possible and prepare training materials
 Prepare thorough training and engage users. Train them and then train them again…
10 © 2015 Ariba – an SAP company. All rights reserved.
#AribaLIVE @ariba
Best Practices
• Leverage Ariba Resources
 On-site resources and shared services resources are knowledgeable
 Ask the right questions
 Gain insight from previous implementations
• Don’t stray from the beaten path
 Out of the box configurations can provide simple, yet effective solutions
 Minimal configuration, where possible, keeps testing down and simplifies
troubleshooting
• Enable Suppliers on the Ariba Network
 Great efficiencies are to be gained when syncing with suppliers (or buyers) on the Ariba Network
 Lowers risk of unexpected outcomes – introducing more manual processes can increase risk
© 2015 Ariba – an SAP company. All rights reserved.11
#AribaLIVE @ariba
© 2015 Ariba – an SAP company. All rights reserved.12
Executive
Committee
•Executive-level
stakeholders
•Provide governance and
vision
Affiliate Business
Units
•Operations-level
stakeholders
•Provide requirements
and scope
Enterprise
Business
Solutions
•SSE Corporate
department overseeing
business systems
•Ariba & SAP
Implementation
P2P Team
•Ariba & SAP MM Team
•1 supplier manager
•1 Catalog & AN manager
•1 Systems Administrator
•1 P2P lead
P2P Lead
•Lead over Ariba & SAP
MM implementation
•Coordinate with EBS Sr.
Director, Business Units,
and external resources
•Manage P2P team
•Develop processes
•Train organization
Project Drivers
Vision & Governance Strategy Teams Objectives Timeline
#AribaLIVE @ariba
Benefits Gained
© 2015 Ariba – an SAP company. All rights reserved.13
Visibility
Compliance
& Control
Clean &
Meaningful
Data
• Clean & Meaningful Data
 Consistent data methods through catalog, requisition, and invoicing process
 Integration allows SAP and Ariba to export and import data real-time and scheduled
• Compliance & Control
 Contract elements applied to procurement via contract terms
 Channeled procurement to specific suppliers
 Accurate accounting via defined master data & mapping
 Purchase Order based procurement; reduced non-PO spend
• Visibility
 Catalog v. Non-Catalog Spend
 Non-authorized supplier use
 Approval processes, real-time with notification
 Reporting

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Ariba Services Implementation Customer Panel

  • 1. #AribaLIVE @ariba Ariba Services Implementation Customer Panel Ben Vassar, Manager – Procure to Pay Systems, Seventy Seven Energy April 9, 2014 © 2015 Ariba – an SAP company. All rights reserved.
  • 2. #AribaLIVE @ariba Company Facts • Oil & Gas services company • Spun off from Chesapeake Energy July 1, 2014 • NYSE: SSE • Annual Revenues of $2.0B • Over 4,500 employees © 2015 Ariba – an SAP company. All rights reserved.2
  • 3. #AribaLIVE @ariba Areas of Operations Niobrara Shale Anadarko Basin Permian Basin – Oklahoma City Headquarters – Selected Field Offices Eagle Ford Shale Haynesville Shale Barnett Shale Marcellus Shale Utica Shale As of 12/31/2014 Significant footprint in the most economical plays, including Eagle Ford, Niobrara, and Utica shales
  • 4. #AribaLIVE @ariba 2011 2013 2014 CHK establishes internal oilfield services division, Chesapeake Oilfield Services. CHK strategic review determines services division should be independent. Tax-free spin effective July 1, 2014. Initial market cap of $2.7 billion. Seventy Seven Energy History Initial purchase of SAP toolsets using P2P module. Go-live SAP and Ariba new systems. Design, staffing, planning, prep-work Kick Off Ariba & SAP Implementation © 2015 Ariba – an SAP company. All rights reserved.4
  • 5. #AribaLIVE @ariba Procurement Landscape © 2015 Ariba – an SAP company. All rights reserved.5 Ariba & SAP ModulesBusiness Unit Description of Products & Services Procurement Drivers Land Drilling Hydraulic Fracturing Equipment Rentals Oilfield Trucking  Provides land drilling and drilling-related services, including directional drilling  Marketed fleet includes 26 Tier 1 rigs, 57 Tier 2 rigs and 7 Tier 3 rigs  Provides high-pressure hydraulic fracturing services  10 hydraulic fracturing fleets with an aggregate of 400,000 horsepower  Provides premium rental tools , equipment, and specialized services  Provides water transport and disposal solutions  Provides drilling rig relocation and logistics services  Provides equipment relocation  Capital equip. & spares  Repair parts  MRO  Temp & skilled labor services  O&G industry services  Capital equip. & spares  Repair parts  MRO  Direct materials  Temp labor services  O&G industry services  Capital equip. & spares  Repair parts  MRO  3rd Party rentals  Temp & skilled labor services  O&G industry services  Capital equip. & spares  Repair parts  MRO  3rd Party services  Temp labor services  O&G industry services
  • 6. #AribaLIVE @ariba Ariba Cloud Solutions Deployed • Ariba Supplier Information and Performance Management (SIPM)  Maintains supplier records (W-9, Address, POCs, Questionnaire, Qualification)  SSE uses SIPM as supplier point of entry into ERP (SAP ECC) • Ariba Sourcing Pro  Engage suppliers with RFx  SSE uses Sourcing for RFQ, RFP, Project design and tracking (adopting) • Ariba Contract Management Pro  Load and/or create contracts (MSA,MPA)  SSE uses this module to store Master Purchase Agreements and to springboard procurement compliance • Ariba Procure-to-Pay Pro (P2P)  Procurement module to create requisitions, purchase orders, goods receipts, and invoices  SSE uses P2P to create orders, goods receipt, and process manual and electronic invoices • Ariba Network (AN)  Central hub for electronic transacting between buyer and seller. Supplier enablement.  SSE uses the AN to send POs, receive invoices, and configure transaction rules • Ariba Open Invoice Conversion Services (ICS)  Partner to process paper invoices to the AN  SSE uses ScanOne 6 Leveraged Ariba Consulting Services to deploy the following Ariba solutions:
  • 7. #AribaLIVE @ariba 2014 Begin enterprise wide SAP blueprint Configure Ariba Downstream & Upstream Cloud Solutions Workshops, Demos, Q & A GO-LIVE! Upstream Modules SIM, Sourcing, Contracts Solution Deployment Timeline Execute Upstream Testing SIM, Sourcing, Contracts GO-LIVE! SAP and Ariba P2P Kick Off Ariba ICS, SIM, Sourcing, Contracts Upstream Core Team Training Team Preparation Project Review Begin Upstream Discovery Kick Off Ariba & SAP P2P Value Stream Implementation P2P Core Team Training Team Preparation Project Review Ariba Team Orientation Begin P2P Discovery 2014 2015May Jun Jul Aug Sep Oct Nov Dec Jan Execute P2P Testing FIT & UAT Pre Go-Live Preparation Finalize P2P Conduct Training Change Management Ariba Consulting Services Support for SSE: (1) Project Manager for entire project oversight • Upstream  (2) Functional On-Site + (2) Functional Shared Service • P2P  (1) Functional On-Site + (1) Functional Shared Service + (1) Technical On-Site + (1) Technical Shared Service © 2015 Ariba – an SAP company. All rights reserved.7
  • 8. #AribaLIVE @ariba Deployment Experience • Deployment Experience – Fast paced, intense, efficient, lean, tough  Ariba Consulting Services consultants knowledgeable and professional  Project began on-time but was flexible enough to accommodate the business  SIM + Sourcing Lead was able to interface with Supply Chain and Business Solutions group and simultaneously architect and configure both products  Contracts Lead was able to interface with Contracts Management and survey a transitory landscape to assist in creation of entire new contracts business process.  P2P Lead was able to coordinate multiple demos and interface with all SSE Business Units and translate their needs into varying P2P solutions © 2014 Ariba – an SAP company. All rights reserved.8
  • 9. #AribaLIVE @ariba Lessons Learned • Time goes by faster than you think…  Take advantage of Core Team Training and spend as much time as possible pre-deployment to review product documentation to get full scope capabilities  Give the project the time it deserves – more time up front means less time at the back end • Build the right team  Survey the project plan and required resources and determine the right number of resources to include or engage in the project  Identify the proper stakeholders external to the project and be prepared to face challenges if you have a multi-dimensional business with conflicting requirements • Survey Your Landscape  Know what you need, know what you don’t need, and know what can wait…  Focus on quick wins and solutions that give the most value first 9 © 2015 Ariba – an SAP company. All rights reserved.
  • 10. #AribaLIVE @ariba Lessons Learned, Pt. 2 • Don’t Underestimate Change Management  Understand that new systems scare employees  Be prepared to spread information and keep employees informed  Engage supplier (or buyer) base well in advance of deployment to give notice • Testing is the Most Important Element  Dedicate adequate time and resources to establish a solid testing plan  Test thoroughly, and then test again  Ask the right questions and think outside the box – leave no stone unturned • Dedicate Time and Resources to Train Users  Identify trainers as early as possible and prepare training materials  Prepare thorough training and engage users. Train them and then train them again… 10 © 2015 Ariba – an SAP company. All rights reserved.
  • 11. #AribaLIVE @ariba Best Practices • Leverage Ariba Resources  On-site resources and shared services resources are knowledgeable  Ask the right questions  Gain insight from previous implementations • Don’t stray from the beaten path  Out of the box configurations can provide simple, yet effective solutions  Minimal configuration, where possible, keeps testing down and simplifies troubleshooting • Enable Suppliers on the Ariba Network  Great efficiencies are to be gained when syncing with suppliers (or buyers) on the Ariba Network  Lowers risk of unexpected outcomes – introducing more manual processes can increase risk © 2015 Ariba – an SAP company. All rights reserved.11
  • 12. #AribaLIVE @ariba © 2015 Ariba – an SAP company. All rights reserved.12 Executive Committee •Executive-level stakeholders •Provide governance and vision Affiliate Business Units •Operations-level stakeholders •Provide requirements and scope Enterprise Business Solutions •SSE Corporate department overseeing business systems •Ariba & SAP Implementation P2P Team •Ariba & SAP MM Team •1 supplier manager •1 Catalog & AN manager •1 Systems Administrator •1 P2P lead P2P Lead •Lead over Ariba & SAP MM implementation •Coordinate with EBS Sr. Director, Business Units, and external resources •Manage P2P team •Develop processes •Train organization Project Drivers Vision & Governance Strategy Teams Objectives Timeline
  • 13. #AribaLIVE @ariba Benefits Gained © 2015 Ariba – an SAP company. All rights reserved.13 Visibility Compliance & Control Clean & Meaningful Data • Clean & Meaningful Data  Consistent data methods through catalog, requisition, and invoicing process  Integration allows SAP and Ariba to export and import data real-time and scheduled • Compliance & Control  Contract elements applied to procurement via contract terms  Channeled procurement to specific suppliers  Accurate accounting via defined master data & mapping  Purchase Order based procurement; reduced non-PO spend • Visibility  Catalog v. Non-Catalog Spend  Non-authorized supplier use  Approval processes, real-time with notification  Reporting

Editor's Notes

  1. April 9, 1:30 — 2:45 Join this session and hear from a customer panel as they discuss how they have implemented SAP cloud procurement solutions from Ariba to improve time to value and drive business results. After a brief introduction by an Ariba executive, the customer representatives will provide a short company background and explain their drivers for deploying Ariba cloud solutions. They’ll discuss their implementation experiences, including their implementation schedule, lessons learned, best practices, project drivers, and benefits gained. A question-and-answer period will take place at the end of each presentation.
  2. 2011 - Chesapeake Energy establishes internal oilfield services division: Nomac Drilling - 87 land drilling rigs, modern, efficient fleet Great Plains (Rental)- Rental equipment, air drilling and water transfer; New fleet with 141 water transport trucks Performance Technologies –400,000 HP, Average age: 29 months Hodges - Drilling rig relocations ; 80-year established reputation; 263 rig relocation trucks and 67 cranes and forklifts 2012 – COI/COS joint purchase of SAP tool sets; did not include Ariba at that time 2013 – New COI leadership and strategic move to separate the services division Began re-designing our landscape and needs based on being a stand alone company, instead of integrated oil field services Determined we wanted to move forward with SAP, Ariba – began putting plans together for staffing, implementation, prep-work Started working on data clean up and prep activities that would be sustainable regardless of separation or co-existance 2014 – Tax-Free spin effective 7/1/14; significant amount of work done prior to spin During that time, steadily ramping up the “work” for kick-off; planning, staffing, prep-work, landscape, contracts, contractors on board, set ups, id, etc. May 2014 official blue print kick off of SAP – behind in contracts negotiations for Ariba (due to separation) – this space started 2 months AFTER other spaces started with planning and official blueprinting Timeframe to catch up was extremely aggressive with getting all 4 pieces of Ariba caught up and ready (or on) before SAP go-live
  3. 2011 - Chesapeake Energy establishes internal oilfield services division: Nomac Drilling - 87 land drilling rigs, modern, efficient fleet Great Plains (Rental)- Rental equipment, air drilling and water transfer; New fleet with 141 water transport trucks Performance Technologies –400,000 HP, Average age: 29 months Hodges - Drilling rig relocations ; 80-year established reputation; 263 rig relocation trucks and 67 cranes and forklifts 2012 – COI/COS joint purchase of SAP tool sets; did not include Ariba at that time 2013 – New COI leadership and strategic move to separate the services division Began re-designing our landscape and needs based on being a stand alone company, instead of integrated oil field services Determined we wanted to move forward with SAP, Ariba – began putting plans together for staffing, implementation, prep-work Started working on data clean up and prep activities that would be sustainable regardless of separation or co-existance 2014 – Tax-Free spin effective 7/1/14; significant amount of work done prior to spin During that time, steadily ramping up the “work” for kick-off; planning, staffing, prep-work, landscape, contracts, contractors on board, set ups, id, etc. May 2014 official blue print kick off of SAP – behind in contracts negotiations for Ariba (due to separation) – this space started 2 months AFTER other spaces started with planning and official blueprinting Timeframe to catch up was extremely aggressive with getting all 4 pieces of Ariba caught up and ready (or on) before SAP go-live
  4. OOTB -approval flows with minimal changes -custom group configuration, stay true to your organizational hierarchy and mirror employee roles with system securtiy -leverage Ariba default UOM, UNSPSC -enable suppliers on the AN and stick with electronic processes -invoice exceptions – OOT but do need to be tweaked based on your organization’s financial risk tolerance