Ariba Knowledge NuggetsNOTICE:The Release 10s2 Early 10s2 Early AccessAccess Program explo-ration window hasbeen extended for one I’m excited to provide you with a preview of some of the features that youadditional week. The can expect to see in Ariba On-Demand Release 10s2. Please note that thisclosing/end date for may include features that are not available to you under your specificEarly Access explora- solution subscription.tions is now Friday,July 23. If you encoun- The Early Access program provides access to a non-production pre-ter any issues during release site to give our On-Demand customers the opportunity to prepareyour explorations, for change management and to explore some of the new features,please be sure to functions, and process improvements coming in the new release. Forpromptly submit anEarly Access Product Release 10s2, the Early Access site for all deployed On-DemandSupport Service Re- customers will be a pre-release version of 10s2 and will be preconfiguredquest (as outlined be- with your 10s1 setup.low) to help ensureyour service request Thank you to all participating customers. We hope you are as excited ascan be processed be- we are about the many new and enhanced features we are offering withfore Early Access ends. 10s2. M a y 11 , 2 0 10 R elea se 1 0 s2 Ea rly A cces s Pro gra m Overv iew W eb in ar R elea se 1 0 s2 F eatur es M a y 17 - 21 , 2 0 10 W eb in ar S eries (1 0 top ic ar eas) J u ne 1 8 , 2 01 0 D ead lin e fo r Re leas e 1 0s2 Early Acc ess App li cat ion s J u ne 2 8 to Ju ly 23 R elea se 1 0 s2 Ea rly A cces s E xplo ratio n W in d ow O pen To Partic ip ant s J u ly 23 R elea se 1 0 s2 Ea rly A cces s E xplo ratio n W in d ow E nd s S um m ary F e edb ack D ue on Rel ease 10 s2 E A P rogr am A ug ust 6 , 2 01 0 ( su rvey inv it at ion s w il l b e s ent to Prim ary EA Con tact s) A rib a O n- D em an d A ug ust 2 01 0 R elea se 1 0 s2 D ep loym en t
Spend Visibility F e a tu re D e s c rip tio nS u p p lie r D a ta ba s e In fra s tru c tu re Im p ro ve m e n ts in A rib a D a ta E n rich m e n t su p p lie r d a ta b a seIm p ro v e m e n ts in fra stru ct u re to in co rp o ra te D & B a s th e p rim a ry e x te rn a l d a ta ve n d o r a nd to e n a b le m o re fre q u e n t co n te nt u p da te s.D iv e rs i ty & G re e n R e p o rtin g R e p o rtin g su p p o rt o f su p p lie r d ive rsity in fo rm a tio n in clu d in g ce rtifica te s a s we ll a s su p p lie rs w ith gre e n sta tu s. O p tion a l a d d a b le fo r S p e n d V isib ility c u sto m e rsS u p p lie r R is k R e p o rtin g In cre a s ed su p p lie r in fo rm a tio n to a id in se le ctio n an d ris k a sse ssm e n t, in clu d in g b ro a d e r fin a n cia l in fo rm a tio n . A ls o in clu d e s a n e xte n sio n o f sch e m a a n d re p o rts to a cco m m o d a te D & B R isk S co re s (m u st b e se p a ra te ly p u rch a se d fro m D & B ).Im p ro v e d S u p p li e r Pa re n ta g e In cre a s ed d e p th o f su p p lie r p a re n ta g e e n rich m e n t a n d re p o rtin g , n o w p ro vid in g g lo b a l, d o m e stic, a n d im m e d ia te p a ren t le ve ls.C u s to m F a c t R e p o rtin g P ro vid e s th e a b ility to a u to m a tica lly lo a d re le va n t 3 rd pa rty o r o th e r cu st om d a ta in to cu sto m fa ct ta b le s a n d p e rf o rm a n a lysis in d e p e n de n t o f, o r a g a in st sp e n d d a ta . P o te n tia l e xa m p le s in clu d e fo re ca stin g a n d b u d g e ta ry d a ta .Sourcing Feature Descr iptionAlternate Bidding Ability for the supplier to subm it a lternate/ expressive bids and optim ize resultsCustom O ffline Response Sheet Ability for the buyer to craft their o wn versio n of the offline bid sheetStrategic External User Acces s Enhanced landing page and p roje ct team capabilities for suppliersEvent Rem inders Autom atically provide rem inde rs to Event/ Survey participants who have yet to respondIm proved Excel Bid Sheet Addition of in-sheet drop downs, cell locking, and validation of inpu ts in excel bid sheet to ease su pp lie r bidding experienceLine item ranking in biddable Enabling the ability to display rank a t the line and lot levels in Lotlots with line item biddingUsage Reports A list of Prepackaged reports are available to all custom ers which helps track usage and other key m etrics thereby providing better visib ility into adoption and surfa ce additional savings opportunities and com plianceScheduled Events Allow for the buyer to enter a p ub lish date/tim e to schedule events
Ariba Contract Management Fea ture Desc riptionInternal C ontracts Support In additio n t o trading partner agreem ents for procurem ent an d sales contracts, Ariba now supports a th ird contract area called "Int ernal C ontracts" for other categories of agreem e nts such as inter-aff iliate agreem ents, joint venture agreem ents , a nd non-disclosure agreem entsW orkspace M essage B oard C reate in tern al p osts or journals, as w ell as C apture relevant off line com m unications including em ails and attachm en ts in the W orkspace on a M essage Board.Configurable A pproval R ules Im provem en ts in the com plexity of approval rules and routin g, including serial approvals, all com plete ly configurable through the user interfa ce.Notification Tasks N ew type of ta sk designed to send notifications to internal or e xte rn al parties based on a user defined schedule. T he se tasks can operate in com pleted (Published ) wo rks paces, and can be one tim e, or recurring.Third Party Integration Enhancem ents Provides a n um b er of additional use cases for third party integratio n wit h ER P and C R M (Salesforce),Electronic Signatures Im provem ents Leverages ad ditional D ocuSign (Aribas eSignatures partner) cap ab ilitie s wit hin Ariba C ontract M anagem en t in cluding initialing and m ore com plex approval rou ting.Usage R eports A list of Prep ackaged reports are available to all custom ers w hich helps track usage and other key m etrics there by providing better visibility into adoption a nd surf ace additional savings opportun ities and com plianceAriba Supplier Management Feature DescriptionCustom Fact Tables Provides the ability to automatically be load 3rd p arty data into custom fact tables and transform quantita tive data into KPI grades to evaluate suppliersWorkspace Message Create internal posts or journals, as well as Capture relevantBoard offlin e communications including emails and attac hm ents in the W orkspace on a Message Board.Template Updates Ability to make quick changes to supplier workspacesEvent Reminders Autom atically provide reminders to Event/ S urvey p articipants who ha ve yet to respondUsage Reports A list of P repackaged reports are available to all c ustomers which helps track usage and other key metrics thereby providing better visibility in to adoption and surfa ce additio nal savings opportunities and compliance
Ariba Procurement (Procure-to-Pay, Procure-to-Order and Services Procurement) Feature DescriptionCollaborative Requisitioning Companies often collaborate with suppliers on services, but dont recognize the importance of collaboration on goods, leaving many purchases outside a spend management system. Now, robust collaboration is possible on both goods and services in a single solution, with tools that include: • Collaborative requisitioning • Mandated bidding • Collaboration requests to non-network suppliersExpanded Purchasing Units Companies have often been constrained to manage their procurement processes based on geographies, business units, or ERP structures. Unfortunately, these often dont support the way that companies actually do business. With Purchas- ing Units, a new structure can be established that aligns the business needs with the procurement solution, all while maintaining the GL integrity. New capabilities in this area include: • Receiving rules • Budgeting by Purchasing Unit • PO branding and text layout • Contract termsSelf Service Tools As companies need to respond more quickly to changing market conditions, they dont want to have to wait for consultants or experts to make changes to their systems. They want to ensure compliance, yet be able to move quickly and flexi- bly as their business dictates. New features to help this include: • Catalog updating and automated validation • Configurable Approval Rules • Catalog subscription synching FAQ Q: My organization is interested in adopting an enhanced/new feature coming in Release 10s2; what do we need to do? Some enhanced/new features will be enabled by default when Release 10s2 is de- ployed, meaning your organization will be able to immediately adopt the feature if the solution you own entitles you to that feature. Other enhanced/new features will be disabled by default but are available for cus- tomer configuration if the solution you own entitles you to that feature; these will be identified during the Release 10s2 Features webinars and details on how to config- ure them will be available in the appropriate Release Guide. Still other enhanced/new features will be disabled by default and will require configu- ration by Ariba; these will be identified during the Release 10s2 Features webinars, and guidance will be provide in those sessions on how to work with Ariba to enable the feature.
Ariba Procurement (Procure-to-Pay, Procure-to-Order and Services Procurement)eForms eForms give users the ability to customize the forms to their needs, so whether they have specific agreements and terms for select products, or unique service elements, all of their activities can be handled effectively and online.Improved Integration Several new features have been added to assist with this, including • Support SAP Netweaver PI 7.1 • Web services for receipt export, requisition import, and master data updates • Streamlined Oracle integrations Enhanced payment term integration to SAP Note: All the above are applicable only to P2P and P2O and not Services ProcurementFederated Process Control Federated Process Control functionality allows Organizations with multiple ERP systems with their global procurement requirements to integrate with Contract Management providing greater control over access to contract. It also provides the ability to execute contracts globally and eliminates the need to manually create contracts in FPC child realms. Note: All the above are applicable only to P2P and P2O and not Services ProcurementEmerging Markets Support New features to support emerging markets include: • Automated supplier language for PO Prints • New Languages: Brazilian Portuguese, simplified ChineseEnhanced Reporting Reporting is key to knowing how your business is doing, and how you can do even better. Several new tools are being introduced to enhance these capabilities such as: • Improved flex field reporting • Usage reporting • Accruals reporting • Performance assessmentsBPC (Best Practices Center) The Ariba Best Practices Center brings specialists and a robust knowledge base to work for you. It allows you to take advantage of skilled resources, tools and benchmarking to help you identify areas of strength and areas of weakness, and helps you to bring your en- tire Procurement process to world class levels. FAQ Q: When will Release 10s2 be deployed? Currently, we expect that Release 10s2 will be deployed in the August 2010 time- frame. The specific deployment date will be communicated in an email sent to your Designated Support Contacts no later than 30 days in advance of the deployment.
Ariba Procurement Content Feature DescriptionCatalog Self Service Companies often struggle with enabling new catalogs and keeping the old ones current. New feature added allows customers to manage their own catalogs in self service mode. • Catalog updating and automated validation • Selective catalog subscription synchingCollaborative Requisitioning Companies often collaborate with suppliers on services, but dont recognize the importance of collaboration on goods, leaving many purchases outside a spend management system. Now, robust collaboration is possible on both goods and services in a single solution, with tools that include: • Collaborative requisitioning • Mandated bidding • Collaboration requests to non-network suppliersEmerging Markets Support New features to support emerging markets include: • Automated supplier language for PO Prints • New Languages: Brazilian Portuguese, simplified ChineseeForms eForms give users the ability to customize the forms to their needs, so whether they have specific agreements and terms for select products, or unique service elements, all of their activities can be handled effectively and online. FAQ Q: What is covered in the Release 10s2 Features webinar series? The Release 10s2 Features webinar series is a set of 10 events designed to pre- view the valuable new capabilities coming in Release 10s2. Learn about the high- lighted features, their benefits, and their basic usage. You can review the separate webinar topics and choose to register for only those that are of interest to you. the deployment. Q: Who can attend the Release 10s2 Features webinar sessions? Although the email invitation to register was sent to Designated Support Contacts for your organization, other employees within your company are also welcome to attend. Your Designated Support Contact can forward the email invitation so oth- ers can use the links to register for the events that interest them.
Ariba Invoice Management Feature DescriptionBuyer Invoice Entry Improvements Several new features have been added to assist with this, including: • Invoice business rule to override PO line description • Invoice capitalization business rule • Quantity Based Line Level Credit MemosWorkflow Improvements New improvements to Workflow Management include: • Rejection of NonPO Invoices with Invalid Requester • Requester Determination on PO Invoices • Email Approvals (Invoice Reconciliation Document) • Email Approvals on PDA (Invoice Reconciliation Document) • New Invoicing Groups For Improved Business ControlWorkflow Matching and New features to help this include:Exception Improvements • Support for ERP 2 way matching • Improved tolerance settings for exception management • Indirect Tax Improvements ο VAT handling for 0% tax rate ο Flexibility for Tax Detail Extrinsics ο Optional Remittance Location ο Serial Number Capture and DisplayERP and 3rd party Integration Several new features to assist with this, including: • SAP Integration via Netweaver adapter • CC Invoice via Oracle Fusion Adapter • Open Invoice Conversion ServicesAnalysis & Reporting Improvements Reporting is key to knowing how your business is doing, and how you can do even better. Several new tools are being introduced to enhance these capabilities such as: • Working Capital, Terms, and On-time Payment Reporting • Reporting on User Defined Fields • Usage ReportingFAQQ: Are all of the enhanced/new features coming in Release 10s2 available for exploration during Early Access?No. For several reasons, such as avoiding changes to your existing business processes during yourEarly Access explorations and complexities with configuration, a small subset of the enhanced/newfeatures coming in Release 10s2 will not be available for exploration during Early Access. Theseexcluded features will be identified during the Release 10s2 Features webinars.