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Confidential 10/7/2013 1
AGILE TOUR YEREVAN
05, October, 2013
STAYING PRODUCTIVE
WITH MEETINGS
Varduhi Vardanyan
Senior QA...
2
Agenda
 Meetings Common Problems
 Agile Measure of Success
 Effective Meeting Rules
 Daily Scrum ( Rules/Best practi...
Meetings Common Problems
3
How many times have you
found yourself in such a
situation?
How many of us
enjoy team
meetings?...
Meetings Common Problems
Do we need to care?
4
Agile Measure of Success
5
Goal
Process Relationship
 Average hourly salary of team member
 Average number of members per team
 Typical meetings duration
 Meetings you att...
Effective Meeting Rules
7
Space
Punctuality
Being prepared
Agenda
Goal
Desired Outcome
Time-boxed
No handouts at the begin...
Daily Scrum is…
8
… a 15 minutes time-boxed
event to synchronize activities
and create a plan for next 24 hour
…every morn...
Daily Scrum
Rules
9
• What has been accomplished since the last
meeting?
• What will be done before the next meeting?
• Wh...
Daily Scrum
Rules
10
Time-boxed
Location and time remains unchanged
Everyone stands
No discussions
No reporting
No absent ...
11
Daily Scrum
Best Practices
Better conducted in first half of the day
Encourage people to report what their
impediments ...
Planning meeting is…
12
…time boxed to 8 hours and
consists of two segments that
are time boxed to 4 hour each
- first par...
Planning Meeting
Rules
13
Attendees
Prepared product backlog
Answering questions.
Task list
Planning Meeting
Best Practices
14
Come up with a clear goal
Begin a sprint planning session once your
product backlog is ...
Sprint Review is…
15
…time-boxed event to
demonstrate a potentially
shippable product increment
…two-to-four hour event fo...
Sprint Review
Rules
16
Be prepared
Focus on the acceptance
criteria
Scrum Master is a silent
observer
Never say “no” outri...
Sprint Review
Best practices
17
Be honest
Treat all feedback as welcome feedback
Make it informal
Discuss sprint process/ ...
Sprint Retrospective is….
18
…a meeting in which the scrum
master, the product owner, and
the development team discuss
how...
Sprint Retrospective
Rules
19
Focus on understanding, learning
and looking aheadRespect other
people’s perspectives
Open a...
Sprint Retrospective
Best practices
20
Define a goal
Vary with formats
Avoid blaming
Create Working Agreement
Learn from m...
Sprint Retrospective
Formats
21
Sprint Retrospective
Formats - Starfish
22
Sprint Retrospective
Formats – Emotional line
23
Sprint Retrospective
Formats – Giving flowers/starts
24
Summary
 Why we need to care about effectiveness of meetings
 Effective Meeting Rules
 Daily Scrum ( Rules/Best practic...
26
27
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4. Staying productive with meetings, Macadamian - Varduhi Vardanyan

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Transcript of "4. Staying productive with meetings, Macadamian - Varduhi Vardanyan"

  1. 1. Confidential 10/7/2013 1 AGILE TOUR YEREVAN 05, October, 2013 STAYING PRODUCTIVE WITH MEETINGS Varduhi Vardanyan Senior QA Engineer - PSM
  2. 2. 2 Agenda  Meetings Common Problems  Agile Measure of Success  Effective Meeting Rules  Daily Scrum ( Rules/Best practices)  Sprint Planning Meeting( Rules/Best practices)  Sprint Review( Rules/Best practices)  Sprint Retrospective( Rules/Best practices/ Formats)  Summary
  3. 3. Meetings Common Problems 3 How many times have you found yourself in such a situation? How many of us enjoy team meetings? Maybe we just chilling hours without any outcome? How many of us leave meetings feeling more motivated and enthusiastic?
  4. 4. Meetings Common Problems Do we need to care? 4
  5. 5. Agile Measure of Success 5 Goal Process Relationship
  6. 6.  Average hourly salary of team member  Average number of members per team  Typical meetings duration  Meetings you attend each week 6 Cost of meetings 10$ 5 people 1 hour 5/week $50/hr $250/week $125.000/year
  7. 7. Effective Meeting Rules 7 Space Punctuality Being prepared Agenda Goal Desired Outcome Time-boxed No handouts at the beginning No phones and email reading Listen to understand Cut out Waffle Breaks
  8. 8. Daily Scrum is… 8 … a 15 minutes time-boxed event to synchronize activities and create a plan for next 24 hour …every morning meeting to communicate problems and promote team focus
  9. 9. Daily Scrum Rules 9 • What has been accomplished since the last meeting? • What will be done before the next meeting? • What obstacles are on the way?
  10. 10. Daily Scrum Rules 10 Time-boxed Location and time remains unchanged Everyone stands No discussions No reporting No absent members
  11. 11. 11 Daily Scrum Best Practices Better conducted in first half of the day Encourage people to report what their impediments are There is no particular order of people to be followed No electronics of any kind Pigs only Keep to the point Cut out Waffle Rules on wall
  12. 12. Planning meeting is… 12 …time boxed to 8 hours and consists of two segments that are time boxed to 4 hour each - first part is for selecting the product backlog and the second one is for preparing the sprint backlog
  13. 13. Planning Meeting Rules 13 Attendees Prepared product backlog Answering questions. Task list
  14. 14. Planning Meeting Best Practices 14 Come up with a clear goal Begin a sprint planning session once your product backlog is enough organized and detailed. Realize that you must commit to sprint backlog Do not confuse your Sprint Backlog with your Product Backlog Make sure to indicate in your Sprint backlog whether someone is currently working on the item and the status of that item
  15. 15. Sprint Review is… 15 …time-boxed event to demonstrate a potentially shippable product increment …two-to-four hour event for the team to show the stakeholders the work they have accomplished over the sprint
  16. 16. Sprint Review Rules 16 Be prepared Focus on the acceptance criteria Scrum Master is a silent observer Never say “no” outright to a new feature or enhancement request
  17. 17. Sprint Review Best practices 17 Be honest Treat all feedback as welcome feedback Make it informal Discuss sprint process/ share ideas
  18. 18. Sprint Retrospective is…. 18 …a meeting in which the scrum master, the product owner, and the development team discuss how the print went and how to improve next sprint.
  19. 19. Sprint Retrospective Rules 19 Focus on understanding, learning and looking aheadRespect other people’s perspectives Open and Honest Communication Executable Action Items Make a decision
  20. 20. Sprint Retrospective Best practices 20 Define a goal Vary with formats Avoid blaming Create Working Agreement Learn from mistakes
  21. 21. Sprint Retrospective Formats 21
  22. 22. Sprint Retrospective Formats - Starfish 22
  23. 23. Sprint Retrospective Formats – Emotional line 23
  24. 24. Sprint Retrospective Formats – Giving flowers/starts 24
  25. 25. Summary  Why we need to care about effectiveness of meetings  Effective Meeting Rules  Daily Scrum ( Rules/Best practices)  Sprint Planning Meeting( Rules/Best practices)  Sprint Review( Rules/Best practices)  Sprint Retrospective( Rules/Best practices)  Formats for effective retrospectives 25
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