Shared Services in Sussex and Surrey Colleges
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  • 1. SISSC Project Update February 2013
  • 2. 1) SISSCShared Services in Sussex and Surrey Colleges
  • 3. 2) The aim of the SISSC project To establish a Cloud basedplatform across eight colleges for shared HR, Payroll and Finance software
  • 4. 3) SISSC - The reaction to the idea 3) Involvement 2) Denial 4) Compliance and introduction 5) Challenging 1) Disbelief!! 6) Acceptance
  • 5. 4) SISSC ActivitySeptember 2012 – December 2012Two workstreams: • Finance • HR/Payroll
  • 6. 5) SISSC Progress to date September 2009 – May 2011 • Phase one – initial information gathering to inform business case • Phase Two – development of firm business case and project delivery plan September 2012 –date Phase Three – implementation of shared services systems infrastructure platform
  • 7. 6) SISSC ActivityJanuary 2013 – August 2013Finance:- • Completion of design of common policies and standards based around common Chart of Accounts • System build completed ( the ‘Golden Client’) with individual college customisation • Go-live from June 2013
  • 8. 7) SISSC ActivityJanuary 2013 – August 2013HR/Payroll:- • Design of HR common standards • Design of self-service functionality for HR and payroll • System build and customisation • Implementation of parallel running from August 2013
  • 9. 8) SISSC ActivitySummary 2012 - 2016 Commonality of Full people policies and benefits and procedures savings possible Common System System and configurationdelivery legally Data Migration binding Training Process benefits and savings June August Nov 2011 2012 2013 2014 2016+ (H) ESC (F) (H) Brooklands Chichester (F) ESC (H) Nbcol (F) CCB (F) Brooklands (F) NBcol (H) CCB (H)ESC (F) SCCH (F) Guildford (H) CSC (F) CSC
  • 10. 9) SISSC Implementationmanagement Management Board Principals Common Standards Board – Finance and HR Directors Finance workstream HR/Payroll workstream Common IT workstream Common Standards Implementation Standards Implementation Implementation Group Group Group (Management (HR middle (IT technicians ) accountants) management staff )
  • 11. 10) SISSC staffing Project Director (Tim Strickland) 0.2FTE Project Manager Charlie Allison F/THR Workstream Finance IT Systems Administrator lead Workstream lead Administrator 0.5 (0.6) (0.6) FT
  • 12. 11) SISSC future activity – a commercialservice. Current development activity:Stage one Stage two Jan ’13 three StageInvestigate thebusiness case – Devise and Phased and (2016 develop the beyond?) introduction• Demand business of shared• Potential plan service by 6• Costs Implement other• Benefits colleges
  • 13. 12) Crystal ball gazingBy 2018• The composite commercial service - Finance, HR, MIS• A self-financing commercial operation• Commercial opportunity for cross-sector participation• Reductions in operating costs reinvested in colleges
  • 14. Questions?