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Central sussex college (ssissc) shared services in sussex and surrey colleges



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  • 1. Cent Suss Eight C HR sys Migrati Data m Autumn this wo current To com will be ensure ensure Staff T A traini training system service elemen receive the rev Lesson Many l the sof ensure informa identifie importa has be in cont ral Sus sex and Colleges in stem. Prog on of data migration ha n 2013. Fo ork was com tly being ru mplete the used and e accuracy e that any m raining ing progra g has been m. Over 80 e. This will nt of the HR ed training vised syste ns Learnt essons ov ftware impl e that all wa ation in a c ed that the ance of fol een key for ract specif sex Col Surrey Sussex a gress to da and paral as already or payroll th mpleted pr un by one o parallel run a manual c and lack o minor prob mme has b n around th staff have l then be re R system h on this. T em. er the lifeti lementatio as set up c configuratio ese are log lowing pro the projec fications. llege (S y Colleg nd Surrey te on this p lel running y taken plac he old data rior to the f of the part nning two compariso of spurious lems were been put in he new sys been train evisited an has been c The system ime of the n has been correctly do on log. It h gged accor cedures an ct to date. I SISSC) – es are curren project is o g of HR & P ce for one a has been first paralle ner Colleg months of on check of s calculatio e resolved n place acr stem and m ned in the c nd built into completed m will be rol project are n around c ocumentat has been e rdingly. It w nd docume It was esse – Shared ntly implem outlined be Payroll sys College an n run throu el running o es. historical d f each pay ons. Initial t before par ross the gr moving awa concept an o self-servi and is now lled out to e being ide complexitie tion was pr essential fo was found t enting faul ential to als d Servic menting a s elow: tems nd will con gh one sys of a payrol data from t slip will the tests were rallel runnin roup of Col ay from pa nd basic us ce payroll. w live. Spe other Colle entified; the es of the co rovided on or any issu that unders ts in a form so ensure ces in shared pay ntinue throu stem to tes ll system w the one Co en be mad run in Apr ng of syste lleges, this aper to an o sage of se . The e-Re ecialist sta eges acco e main issu onfiguratio all the es raised a standing th malised ma absolute c yroll & ughout st this, which is ollege e to ril to ems. s online lf- ecruiter ff have rding to ue with n. To and he anner clarity
  • 2. The overall view is that it has been recognised that the amount of resource that is required has been high and also it has taken time to train staff which in turn has costs associated to this for implementing the training requirements. It was also noted that planning has been imperative. Colleges require lead members of staff where duties do not conflict with day jobs. It was also important to recognise August as a month for consolidation. Progress is impeded by key team members’ absence through holidays. Next Steps The next stage of the project is to review the parallel running of the system within the one College. This will involve manual review of data and will be a complex task. It is not envisaged that there will be any issues but the parallel running is essential to verify this. After this point the system can then be implemented across other Colleges and training will continue to support the transition. The plan is to have the system set up by the end of 2013 going into the beginning of 2014. In early 2014 documentation will be provided by the project on the overall key learning points and this will provide key information on shared cloud solutions.